University of South Florida Libraries is hiring: Staff Assistant - Lobby (Downto

Staff Assistant - Lobby (Downtown Tampa)

Join to apply for the Staff Assistant - Lobby (Downtown Tampa) role at University of South Florida Libraries

Job Details

• Job Identification 41998
• Job Category Admin Support
• Posting Date 10/30/2025, 07:46 PM
• Apply Before 11/14/2025, 04:55 AM
• Degree Level High School Graduate
• Locations Tampa, FL, United States
• Hiring Salary $18+
• Essential Personnel No

Job Description

Position Summary: Provide administrative support in order to ensure overall efficiency, effectiveness and superior customer service with internal and external clients and vendors.

This position is not eligible for Visa Sponsorship.

Responsibilities

• Assist facility customers in person and via phone or email regarding parking, facility, shipping and receiving as well as directing customers to staff members or course locations. Ensure learners sign in on the daily log and visitors sign in appropriately. Notifies appropriate parties to announce learners or guests and ensure learners or guests are escorted into the appropriate area.
• Assists with maintaining security badge access controls; schedules security door access.
• Ensures USF HPCC daily mail is opened, sorted and distributed according to USF HPCC policy and procedures. Receives, sorts and records a variety of supplies, equipment or other items being delivered for internal and external clients. Assists shipping and receiving with documentation and compares incoming shipments against bill of lading or invoices. Follows through and ensures delivery of appropriate signed documentation and goods to appropriate departments or individuals.
• Develop and implement daily electronic signage for programs happening throughout the building using USF Health IT software. Assists as requested in the preparation of meetings, registration, conference calls, courses or conferences.
• Performs other administrative assistance and special projects in support of the mission and strategy of the department.
• Other duties as assigned.

Qualifications

Minimum Qualifications: This position requires a high school diploma or equivalent, with two or more years of experience in an office or administrative support position. College or other relevant post‑secondary coursework may substitute for the experience requirement on a year for year basis. Testing may be required to assess competency on word processing software.

Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.

SB 1310: Substitution of Work Experience for Postsecondary Education Requirements

Required

• (a) Two years of direct experience for an associate degree;
• (b) Four years of direct experience for a bachelor’s degree;
• (c) Six years of direct experience for a master’s degree;
• (d) Seven years of direct experience for a professional degree; or
• (e) Nine years of direct experience for a doctoral degree

Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.

Minimum Qualifications that require a high school diploma are exempt from SB 1310.

Preferred Qualifications

Computer skills, Microsoft Office; CME Tracker registration software, Knowledge of basic computer troubleshooting and proficient using a high‑capacity copier, scanner and fax machine. Excellent verbal and written communication skills. Ability to multi‑task in a busy office setting.

About Us

Working at USF with approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF‘s rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida’s best large employers, ranked No. 1 among the state’s 12 public universities. Our first‑class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.

About USF: The University of South Florida is a top‑ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota‑Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all‑time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF’s Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu.

Compliance and Federal Notices

This position may be subject to a Level 1 or Level 2 criminal background check.

Applicants Have Rights Under Federal Employment Laws

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.

Family and Medical Leave Act (FMLA)

Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.

Equal Employment Opportunity

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract.