Jewish Family and Children's Services of San Francisco, the Peninsula, Marin and Sonoma Counties
Accounts Payable Specialist
Jewish Family and Children's Services of San Francisco, the Peninsula, Marin and Sonoma Counties, San Francisco, California, United States, 94199
Agency Overview
Jewish Family and Children's Services (JFCS) has served the San Francisco Bay Area for 175 years. We offer world‑class services to support individuals and families across all stages of life, including adoption, mental health, senior care, disability services, financial assistance, Holocaust education, and youth development. Our mission and work are rooted in Jewish values, and we serve people of all faiths and backgrounds. Position Summary
Under the supervision of the Assistant Controller, the Accounts Payable Specialist is primarily responsible for full‑cycle accounts payable processing, accounts payable reporting, and ensuring efficient and accurate processing of invoices and payments. This role ensures financial obligations are met in a timely manner. Compensation and Benefits
Pay range: $30.77–$35.90 per hour (depending on experience) Employment type: full‑time, non‑exempt position with benefits Employer 403(b) retirement match plus additional employer contribution (subject to eligibility) Cafeteria benefits plan that lets you customize coverage to fit your needs, with options like health insurance, FSAs, retirement plans, and wellness programs 16 holidays (10 federal and up to 6 Jewish holidays) annually 3 weeks of vacation and 2 weeks of sick leave annually Essential Duties and Responsibilities
Coordinate and process all JFCS accounts payables, including collection, review and verification of invoices and vouchers, reconciliation of vendor statements for balances over $1,000, data entry, and timely processing of regular check runs. Obtain required signatures and ensure timely delivery of checks according to schedule, including processing voided checks and investigating stale‑dated checks. Timely process employee expense reports for payment, including verification of expenses, receipt documentation, and general ledger account charge/coding of expenses. Manage and effectively organize vendor records in computer systems and physical files. Communicate with JFCS staff and vendors orally and in writing regarding payment status. Collaborate with the CFO, Controller, and Assistant Controller on development of standard operating procedures and accounting procedure manuals to ensure consistency and smooth operation of A/P processing. Ensure compliance with legal and regulatory requirements, including timely year‑end electronic filing of 1099 (MISC and NEC) and 1096 forms to IRS & Franchise Tax Board. Collaborate cross‑functionally with other finance functions, providing support where needed within the department. Job Qualifications
College degree in Accounting, Business Administration, or related field required. Minimum of two years’ experience in accounting or bookkeeping required; previous accounts payable experience in a non‑profit organization preferred. Previous experience filing year‑end federal and state electronic filing systems. Knowledge of internal controls required in a disbursement environment. Basic proficiency in Microsoft Office, including Word and Excel. Ability to use a ten‑key by touch to accurately and efficiently enter numerical data into financial systems and databases (7,000–10,000 kph). Equal Employment Opportunity
All qualified applicants are encouraged to apply, including minorities, women, veterans, and disabled individuals. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal, state, and local laws, including but not limited to the San Francisco Fair Chance Ordinance. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran, or disability status. JFCS is an Equal Opportunity Employer.
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Jewish Family and Children's Services (JFCS) has served the San Francisco Bay Area for 175 years. We offer world‑class services to support individuals and families across all stages of life, including adoption, mental health, senior care, disability services, financial assistance, Holocaust education, and youth development. Our mission and work are rooted in Jewish values, and we serve people of all faiths and backgrounds. Position Summary
Under the supervision of the Assistant Controller, the Accounts Payable Specialist is primarily responsible for full‑cycle accounts payable processing, accounts payable reporting, and ensuring efficient and accurate processing of invoices and payments. This role ensures financial obligations are met in a timely manner. Compensation and Benefits
Pay range: $30.77–$35.90 per hour (depending on experience) Employment type: full‑time, non‑exempt position with benefits Employer 403(b) retirement match plus additional employer contribution (subject to eligibility) Cafeteria benefits plan that lets you customize coverage to fit your needs, with options like health insurance, FSAs, retirement plans, and wellness programs 16 holidays (10 federal and up to 6 Jewish holidays) annually 3 weeks of vacation and 2 weeks of sick leave annually Essential Duties and Responsibilities
Coordinate and process all JFCS accounts payables, including collection, review and verification of invoices and vouchers, reconciliation of vendor statements for balances over $1,000, data entry, and timely processing of regular check runs. Obtain required signatures and ensure timely delivery of checks according to schedule, including processing voided checks and investigating stale‑dated checks. Timely process employee expense reports for payment, including verification of expenses, receipt documentation, and general ledger account charge/coding of expenses. Manage and effectively organize vendor records in computer systems and physical files. Communicate with JFCS staff and vendors orally and in writing regarding payment status. Collaborate with the CFO, Controller, and Assistant Controller on development of standard operating procedures and accounting procedure manuals to ensure consistency and smooth operation of A/P processing. Ensure compliance with legal and regulatory requirements, including timely year‑end electronic filing of 1099 (MISC and NEC) and 1096 forms to IRS & Franchise Tax Board. Collaborate cross‑functionally with other finance functions, providing support where needed within the department. Job Qualifications
College degree in Accounting, Business Administration, or related field required. Minimum of two years’ experience in accounting or bookkeeping required; previous accounts payable experience in a non‑profit organization preferred. Previous experience filing year‑end federal and state electronic filing systems. Knowledge of internal controls required in a disbursement environment. Basic proficiency in Microsoft Office, including Word and Excel. Ability to use a ten‑key by touch to accurately and efficiently enter numerical data into financial systems and databases (7,000–10,000 kph). Equal Employment Opportunity
All qualified applicants are encouraged to apply, including minorities, women, veterans, and disabled individuals. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal, state, and local laws, including but not limited to the San Francisco Fair Chance Ordinance. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran, or disability status. JFCS is an Equal Opportunity Employer.
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