SOFTEYE
Executive Assistant – SoftEye, San Diego, CA (Hybrid)
SOFTEYE, San Diego, California, United States, 92189
Base pay range
$70,000.00/yr – $90,000.00/yr
Employment Type:
Full-time / Hybrid
About SoftEye SoftEye is a global technology company that leverages AI-based eye‑tracking and computer vision technology to analyse human attention and visual data in innovative ways. We’re redefining how people and technology interact, partnering with global leaders to develop next‑generation AI products and solutions.
The San Diego team works closely with global leadership and regional teams around the world, supporting the coordination, communication, and execution of strategic initiatives across the organisation.
Position Overview The Executive Assistant provides high‑level administrative and operational support to senior leadership at SoftEye. This position plays a key role in ensuring the smooth and efficient operation of executive activities by managing schedules, coordinating communications, supporting project execution, and maintaining a high level of professionalism and confidentiality.
The ideal candidate will be proactive, highly organised, and detail‑oriented, with the ability to anticipate needs, think critically, and manage multiple priorities in a fast‑paced, dynamic environment. This role requires strong judgment, discretion, and the ability to support both tactical and strategic activities that advance organisational priorities.
Key Responsibilities
Prepare, organise, and present materials for meetings, presentations, and reports, ensuring executives are well‑briefed and prepared for key discussions.
Support project coordination and assist with the execution and tracking of strategic and operational initiatives.
Liaise with internal teams and external partners on behalf of the executive team, ensuring alignment and clear communication.
Assist in preparing internal communications, correspondence, and company announcements that reflect executive tone and intent.
Manage executive calendars, schedule meetings, and coordinate complex domestic and international travel arrangements.
Handle incoming communications (emails, calls, messages), evaluate priorities, and ensure timely follow‑up on action items.
Maintain and organise confidential files, documents, and records with accuracy and discretion.
Track and manage expense reports, invoices, and reimbursements, maintaining accuracy and compliance.
Perform general administrative duties and other tasks as assigned to ensure executive and organisational efficiency.
Plan and coordinate onsite and off‑site meetings and events, including logistics, vendors, and venue management.
Identify opportunities to improve processes, streamline workflows, and enhance the overall efficiency of executive operations.
Education / Experience
Bachelor’s degree in a technical field, Business Administration, or Communications preferred; equivalent combination of education and experience considered.
3–5 years of experience providing executive‑level administrative support, ideally in a dynamic or fast‑paced organisation.
Familiarity with international travel planning and logistics.
Experience in a remote or hybrid work environment preferred.
Requirements
Proven experience as an Executive Assistant, Administrative Assistant, or similar role supporting senior leadership.
Strong organisational and time‑management skills with the ability to manage multiple priorities and anticipate needs.
Excellent written and verbal communication skills, with attention to clarity, tone, and audience.
Proficiency in Microsoft Office Suite, Google Workspace, and other productivity and collaboration tools.
High level of professionalism, discretion, and confidentiality in handling sensitive information.
Ability to work independently with minimal supervision while exercising sound judgement.
Strong attention to detail and a proactive, solutions‑oriented mindset.
Demonstrated ability to think critically, prioritise strategically, and contribute to process and operational improvements.
The estimated base salary range for this position is $75,000 – $90,000 USD annually, depending on experience and qualifications. Actual compensation may vary based on factors such as skills, education, experience level, and internal equity. This role is also eligible for company benefits, including medical, dental, vision, paid time off, and company holidays.
Equal Opportunity Statement SoftEye is an Equal Opportunity Employer. We value diversity and are committed to creating an inclusive environment for all employees. We encourage applicants from all backgrounds to apply and do not discriminate on the basis of race, colour, religion, national origin, gender, gender identity or expression, sexual orientation, age, disability, veteran status, or any other protected characteristic as defined by applicable law.
Employment Disclosure This is an at‑will position, meaning employment may be terminated by either party at any time, with or without notice and with or without cause.
Seniority level Associate
Job function Administrative, Project Management, and Customer Service
Industries IT System Design Services, Software Development, and Technology, Information and Media
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$70,000.00/yr – $90,000.00/yr
Employment Type:
Full-time / Hybrid
About SoftEye SoftEye is a global technology company that leverages AI-based eye‑tracking and computer vision technology to analyse human attention and visual data in innovative ways. We’re redefining how people and technology interact, partnering with global leaders to develop next‑generation AI products and solutions.
The San Diego team works closely with global leadership and regional teams around the world, supporting the coordination, communication, and execution of strategic initiatives across the organisation.
Position Overview The Executive Assistant provides high‑level administrative and operational support to senior leadership at SoftEye. This position plays a key role in ensuring the smooth and efficient operation of executive activities by managing schedules, coordinating communications, supporting project execution, and maintaining a high level of professionalism and confidentiality.
The ideal candidate will be proactive, highly organised, and detail‑oriented, with the ability to anticipate needs, think critically, and manage multiple priorities in a fast‑paced, dynamic environment. This role requires strong judgment, discretion, and the ability to support both tactical and strategic activities that advance organisational priorities.
Key Responsibilities
Prepare, organise, and present materials for meetings, presentations, and reports, ensuring executives are well‑briefed and prepared for key discussions.
Support project coordination and assist with the execution and tracking of strategic and operational initiatives.
Liaise with internal teams and external partners on behalf of the executive team, ensuring alignment and clear communication.
Assist in preparing internal communications, correspondence, and company announcements that reflect executive tone and intent.
Manage executive calendars, schedule meetings, and coordinate complex domestic and international travel arrangements.
Handle incoming communications (emails, calls, messages), evaluate priorities, and ensure timely follow‑up on action items.
Maintain and organise confidential files, documents, and records with accuracy and discretion.
Track and manage expense reports, invoices, and reimbursements, maintaining accuracy and compliance.
Perform general administrative duties and other tasks as assigned to ensure executive and organisational efficiency.
Plan and coordinate onsite and off‑site meetings and events, including logistics, vendors, and venue management.
Identify opportunities to improve processes, streamline workflows, and enhance the overall efficiency of executive operations.
Education / Experience
Bachelor’s degree in a technical field, Business Administration, or Communications preferred; equivalent combination of education and experience considered.
3–5 years of experience providing executive‑level administrative support, ideally in a dynamic or fast‑paced organisation.
Familiarity with international travel planning and logistics.
Experience in a remote or hybrid work environment preferred.
Requirements
Proven experience as an Executive Assistant, Administrative Assistant, or similar role supporting senior leadership.
Strong organisational and time‑management skills with the ability to manage multiple priorities and anticipate needs.
Excellent written and verbal communication skills, with attention to clarity, tone, and audience.
Proficiency in Microsoft Office Suite, Google Workspace, and other productivity and collaboration tools.
High level of professionalism, discretion, and confidentiality in handling sensitive information.
Ability to work independently with minimal supervision while exercising sound judgement.
Strong attention to detail and a proactive, solutions‑oriented mindset.
Demonstrated ability to think critically, prioritise strategically, and contribute to process and operational improvements.
The estimated base salary range for this position is $75,000 – $90,000 USD annually, depending on experience and qualifications. Actual compensation may vary based on factors such as skills, education, experience level, and internal equity. This role is also eligible for company benefits, including medical, dental, vision, paid time off, and company holidays.
Equal Opportunity Statement SoftEye is an Equal Opportunity Employer. We value diversity and are committed to creating an inclusive environment for all employees. We encourage applicants from all backgrounds to apply and do not discriminate on the basis of race, colour, religion, national origin, gender, gender identity or expression, sexual orientation, age, disability, veteran status, or any other protected characteristic as defined by applicable law.
Employment Disclosure This is an at‑will position, meaning employment may be terminated by either party at any time, with or without notice and with or without cause.
Seniority level Associate
Job function Administrative, Project Management, and Customer Service
Industries IT System Design Services, Software Development, and Technology, Information and Media
#J-18808-Ljbffr