Jimmy John
Job Description:
Payroll Specialist
Department:
Human Resources
Reports to:
HR & Payroll Manager
Effective Date:
November 1st, 2025
Position Summary:
At
Premium Loaves, we move fast, execute flawlessly, and take care of our people -
just like we do our sandwiches. We're looking for an experienced
Payroll
Specialist
to ensure accurate, timely, and compliant payroll processing
across multiple states.
You'll
be the go-to expert for all things payroll - from wage and hour compliance to
system reporting - and will play a critical role in supporting our field teams
and corporate staff. If you're detail-oriented, deadline-driven, and thrive in
a fast-paced, team-focused environment, we want to hear from you.
Duties & Responsibilities: • Processes accurate and timely biweekly payroll for employees
across multiple states • Issues, or reissues, physical or replacement checks or direct
deposits due to payroll errors or final discharge • Ensures compliance with federal, state, and local payroll,
wage, and tax regulations • Maintains and audits payroll records, including direct
deposits, deductions, and tax withholdings • Processes wage garnishments, levies, and other court-ordered
deductions in compliance with federal and state regulations; ensures timely and
accurate withholding and remittance • Research and resolves payroll discrepancies quickly and
professionally • Collaborates with HR and Accounting team to ensure employee
changes and payroll data are correctly captured and reconciled • Uploads and posts payroll journal entries to the General
Ledger in Sage, ensuring accuracy and proper account coding • Assists with special projects such as process improvements,
system implementations, compliance updates, policy documentation, and year-end processing • Serves as a subject matter expert for payroll-related
inquiries from employees, managers, and HR • Enters, maintains, and processes information in Paylocity;
information may include employees' hourly rates, salaries, bonuses, driver
maintenance reimbursements, tips, time worked, paid leave and holidays,
deductions and withholding, address changes, and other information. • Performs other duties as assigned
Preferred Skills & Qualifications: • Excellent organizational skills and attention to detail. • Proficient with Microsoft Word, Excel, Outlook, Teams and
related software • Proficient with HRIS software (Paylocity or Paycom preferred) • Ability to work independently and collaboratively in a
fast-paced environment • Proven ability to meet deadlines • Strong communication and interpersonal skills Education & Experience: • High school diploma or equivalent required • Degree in Human Resources, Accounting or related field is
preferred • Minimum 2+ years of payroll experience, including multi-state
payroll processing • Strong knowledge of wage and hour laws, payroll tax
regulations, and compliance requirements • Certified Payroll Professional (CPP) or currently pursuing
certification is preferred Physical Requirements: • Ability to lift to 15 pounds without assistance • Ability to hear within the normal range • Ability to see within normal parameters • Ability to sit for long periods
This description is a general statement of required duties and responsibilities performed on a
regular and continuous basis. It does not exclude other duties as assigned.
It is the policy of Premium Loaves to comply with all federal and state laws concerning the
employment of individuals with disabilities and to act in accordance with
regulations and guidance issued by the Equal Employment Opportunity Commission
(EEOC).Premium Loaves provides equal employment opportunities to all employee and applicants for
employment and prohibits discrimination and harassment of any type without
regard to race, color, religion, age, sex, national origin, disability status,
genetics, protected veteran status, sexual orientation, gender identity or
expression, or any other characteristic protected by federal, state or local
laws. This Franchisee is an affiliate of several entities which independently own and operate Jimmy
John's Sandwiches franchise locations. Our company is based in Illinois,
operating 89+ Jimmy John's stores in 6 states (Texas, Illinois, Wisconsin,
Ohio, North Carolina, and South Carolina) and we are continuing to grow with
new store development and acquisitions. We strive to be the BEST Jimmy John's
Franchisee group, deliver EXCEPTIONAL customer service and provide GREAT CAREER
OPPORTUNITIES to our employees. Work schedule Monday to Friday Supplemental pay Bonus pay Benefits Paid time off Health insurance Dental insurance 401(k)
Payroll Specialist
Department:
Human Resources
Reports to:
HR & Payroll Manager
Effective Date:
November 1st, 2025
Position Summary:
At
Premium Loaves, we move fast, execute flawlessly, and take care of our people -
just like we do our sandwiches. We're looking for an experienced
Payroll
Specialist
to ensure accurate, timely, and compliant payroll processing
across multiple states.
You'll
be the go-to expert for all things payroll - from wage and hour compliance to
system reporting - and will play a critical role in supporting our field teams
and corporate staff. If you're detail-oriented, deadline-driven, and thrive in
a fast-paced, team-focused environment, we want to hear from you.
Duties & Responsibilities: • Processes accurate and timely biweekly payroll for employees
across multiple states • Issues, or reissues, physical or replacement checks or direct
deposits due to payroll errors or final discharge • Ensures compliance with federal, state, and local payroll,
wage, and tax regulations • Maintains and audits payroll records, including direct
deposits, deductions, and tax withholdings • Processes wage garnishments, levies, and other court-ordered
deductions in compliance with federal and state regulations; ensures timely and
accurate withholding and remittance • Research and resolves payroll discrepancies quickly and
professionally • Collaborates with HR and Accounting team to ensure employee
changes and payroll data are correctly captured and reconciled • Uploads and posts payroll journal entries to the General
Ledger in Sage, ensuring accuracy and proper account coding • Assists with special projects such as process improvements,
system implementations, compliance updates, policy documentation, and year-end processing • Serves as a subject matter expert for payroll-related
inquiries from employees, managers, and HR • Enters, maintains, and processes information in Paylocity;
information may include employees' hourly rates, salaries, bonuses, driver
maintenance reimbursements, tips, time worked, paid leave and holidays,
deductions and withholding, address changes, and other information. • Performs other duties as assigned
Preferred Skills & Qualifications: • Excellent organizational skills and attention to detail. • Proficient with Microsoft Word, Excel, Outlook, Teams and
related software • Proficient with HRIS software (Paylocity or Paycom preferred) • Ability to work independently and collaboratively in a
fast-paced environment • Proven ability to meet deadlines • Strong communication and interpersonal skills Education & Experience: • High school diploma or equivalent required • Degree in Human Resources, Accounting or related field is
preferred • Minimum 2+ years of payroll experience, including multi-state
payroll processing • Strong knowledge of wage and hour laws, payroll tax
regulations, and compliance requirements • Certified Payroll Professional (CPP) or currently pursuing
certification is preferred Physical Requirements: • Ability to lift to 15 pounds without assistance • Ability to hear within the normal range • Ability to see within normal parameters • Ability to sit for long periods
This description is a general statement of required duties and responsibilities performed on a
regular and continuous basis. It does not exclude other duties as assigned.
It is the policy of Premium Loaves to comply with all federal and state laws concerning the
employment of individuals with disabilities and to act in accordance with
regulations and guidance issued by the Equal Employment Opportunity Commission
(EEOC).Premium Loaves provides equal employment opportunities to all employee and applicants for
employment and prohibits discrimination and harassment of any type without
regard to race, color, religion, age, sex, national origin, disability status,
genetics, protected veteran status, sexual orientation, gender identity or
expression, or any other characteristic protected by federal, state or local
laws. This Franchisee is an affiliate of several entities which independently own and operate Jimmy
John's Sandwiches franchise locations. Our company is based in Illinois,
operating 89+ Jimmy John's stores in 6 states (Texas, Illinois, Wisconsin,
Ohio, North Carolina, and South Carolina) and we are continuing to grow with
new store development and acquisitions. We strive to be the BEST Jimmy John's
Franchisee group, deliver EXCEPTIONAL customer service and provide GREAT CAREER
OPPORTUNITIES to our employees. Work schedule Monday to Friday Supplemental pay Bonus pay Benefits Paid time off Health insurance Dental insurance 401(k)