Pocketbook Agency
Executive Assistant / Office Manager for Family Foundation
Pocketbook Agency, Las Vegas, Nevada, us, 89105
Executive Assistant / Office Manager for Family Foundation
Direct message the job poster from Pocketbook Agency Time Protector | Connector | Mission-Driven | UHNW We are seeking a highly motivated Executive Assistant / Office Manager to support senior leadership and oversee day-to-day office operations. This individual will serve as the right hand to our C‑suite executives and team members, ensuring smooth daily operations and providing critical administrative, organizational, and front‑office support. Responsibilities
Manage calendars, scheduling, and meeting coordination for senior leadership Ensure executives are prepared with the necessary materials, information, and follow‑ups Oversee front desk and administrative functions, maintaining a professional and efficient office environment Manage supplies, vendors, and facilities needs Assist with tracking deadlines, applications, and reporting requirements Maintain organized records for multiple programs and initiatives Act as a central point of contact between internal staff, external partners, and stakeholders Draft, edit, and manage correspondence with professionalism and discretion Anticipate needs, streamline workflows, and ensure follow‑through on executive priorities Implement and improve systems to enhance overall efficiency Requirements
Prior experience as an Executive Assistant, Office Manager, or Administrative Coordinator preferred Proficiency with scheduling tools, Microsoft Office/Google Workspace, and basic administrative processes Based in Las Vegas, NV, with availability for in‑office work A proactive, solutions‑focused approach with strong problem‑solving skills Adaptable, resourceful, and able to manage a wide variety of tasks with discretion Professional communication style, capable of representing leadership both internally and externally Team‑oriented, thrives in a fast‑paced, mission‑driven environment Compensation:
Up to $80K BOE, full healthcare coverage, PTO, 401K, various fringe benefits Location:
In person in Las Vegas, NV 2226
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Direct message the job poster from Pocketbook Agency Time Protector | Connector | Mission-Driven | UHNW We are seeking a highly motivated Executive Assistant / Office Manager to support senior leadership and oversee day-to-day office operations. This individual will serve as the right hand to our C‑suite executives and team members, ensuring smooth daily operations and providing critical administrative, organizational, and front‑office support. Responsibilities
Manage calendars, scheduling, and meeting coordination for senior leadership Ensure executives are prepared with the necessary materials, information, and follow‑ups Oversee front desk and administrative functions, maintaining a professional and efficient office environment Manage supplies, vendors, and facilities needs Assist with tracking deadlines, applications, and reporting requirements Maintain organized records for multiple programs and initiatives Act as a central point of contact between internal staff, external partners, and stakeholders Draft, edit, and manage correspondence with professionalism and discretion Anticipate needs, streamline workflows, and ensure follow‑through on executive priorities Implement and improve systems to enhance overall efficiency Requirements
Prior experience as an Executive Assistant, Office Manager, or Administrative Coordinator preferred Proficiency with scheduling tools, Microsoft Office/Google Workspace, and basic administrative processes Based in Las Vegas, NV, with availability for in‑office work A proactive, solutions‑focused approach with strong problem‑solving skills Adaptable, resourceful, and able to manage a wide variety of tasks with discretion Professional communication style, capable of representing leadership both internally and externally Team‑oriented, thrives in a fast‑paced, mission‑driven environment Compensation:
Up to $80K BOE, full healthcare coverage, PTO, 401K, various fringe benefits Location:
In person in Las Vegas, NV 2226
#J-18808-Ljbffr