Des Moines Public School District
Executive Secretary Virtual Campus
Des Moines Public School District, Des Moines, Iowa, United States, 50319
Position Title
Executive Secretary
Position Type PARA
Hiring Specifications Required:
High School Diploma HiSET or GED.
Five years secretarial and / or administrative assistant experience.
Desired Education and Experience:
Associates Degree in Office Management or related field.
Skills, Knowledge, and Abilities
Highly skilled in PC applications and software.
Ability to work independently or as part of a team to achieve assigned tasks.
Demonstrate interpersonal skills.
Ability to work independently with minimal supervision.
Competency working in a culturally diverse environment or the willingness to acquire these skills.
Basic Function Provide secretarial assistance to high school principal. The essential functions as shown below represent only the key areas of responsibility; specific position requirements will vary depending on the needs of the assigned building.
Essential Functions
Manage day-to-day secretarial office activities.
Function as receptionist for visitors.
Coordinate weekly bulletin and calendar and distribute.
Handle the daily intercom message to student body and faculty.
Maintain office machines.
Answer telephones.
Assist teachers with day-to-day operations.
Supervise clerical staff. Coordinate clerical work schedules.
Record teacher substitutes each day. Give Assistance with daily activities etc. Coordinate coverage of classroom in the event of substitute shortage or teacher leaving the classroom due to emergency.
Compile statistics reports and inventories.
Arrange student busing communicate schedules to students distribute bus stickers passes etc.
Prepare and read twice-daily announcements on the intercom.
Prepare Parent Newsletter.
Organize Report Card mailing.
Prepare staff handbook policies and procedures.
Additional Essential Functions (for every DMPS position)
Attend work on a prompt and regular basis.
Maintain confidentiality.
Maintain satisfactory and harmonious working relationships with the public students and other employees.
Assist with other duties as may be assigned.
Department and Reporting Department: Teaching and Learning
Reports To: Building Principal
Guidance From: Building Associate Principal
Other Information FLSA Status: Non-Exempt
Full Time / Part Time: Full Time
Days: 260 Hours: 7.5 hours / day
Physical Requirements Constant Sitting Manual Dexterity Task Telephone Computer. Occasional standing walking bending / stooping reaching / pushing / pulling driving lifting (25lbs) carrying (25 feet)
Working Conditions Constant inside. Occasional outside and extremes of temperature / humidity
All of the above duties and responsibilities are essential job functions subject to reasonable accommodation. All job requirements listed indicate the minimum level of knowledge skills and / or ability to perform the job proficiently. This job description is not to be construed as an exhaustive statement of duties responsibilities or requirements. Individuals may be required to perform any other job-related instructions as requested by their supervisor subject to reasonable accommodation.
Employee Benefits Information All candidates offered a position will be required to successfully pass a criminal background check and a child and adult abuse registry check. Certain positions may require fingerprinting a drug and alcohol test a physical capacity test and / or a motor vehicle record check.
Key Skills
Typing
Clerical Experience
Microsoft Publisher
Microsoft Word
Office Experience
Personal Assistant Experience
Microsoft Powerpoint
Microsoft Excel
Transcription
Filing
Administrative Experience
Word Processing
Employment Type Full-Time
Experience years
Vacancy 1
Approved By: JC
Date: 10 / 30 / 2025
#J-18808-Ljbffr
Position Type PARA
Hiring Specifications Required:
High School Diploma HiSET or GED.
Five years secretarial and / or administrative assistant experience.
Desired Education and Experience:
Associates Degree in Office Management or related field.
Skills, Knowledge, and Abilities
Highly skilled in PC applications and software.
Ability to work independently or as part of a team to achieve assigned tasks.
Demonstrate interpersonal skills.
Ability to work independently with minimal supervision.
Competency working in a culturally diverse environment or the willingness to acquire these skills.
Basic Function Provide secretarial assistance to high school principal. The essential functions as shown below represent only the key areas of responsibility; specific position requirements will vary depending on the needs of the assigned building.
Essential Functions
Manage day-to-day secretarial office activities.
Function as receptionist for visitors.
Coordinate weekly bulletin and calendar and distribute.
Handle the daily intercom message to student body and faculty.
Maintain office machines.
Answer telephones.
Assist teachers with day-to-day operations.
Supervise clerical staff. Coordinate clerical work schedules.
Record teacher substitutes each day. Give Assistance with daily activities etc. Coordinate coverage of classroom in the event of substitute shortage or teacher leaving the classroom due to emergency.
Compile statistics reports and inventories.
Arrange student busing communicate schedules to students distribute bus stickers passes etc.
Prepare and read twice-daily announcements on the intercom.
Prepare Parent Newsletter.
Organize Report Card mailing.
Prepare staff handbook policies and procedures.
Additional Essential Functions (for every DMPS position)
Attend work on a prompt and regular basis.
Maintain confidentiality.
Maintain satisfactory and harmonious working relationships with the public students and other employees.
Assist with other duties as may be assigned.
Department and Reporting Department: Teaching and Learning
Reports To: Building Principal
Guidance From: Building Associate Principal
Other Information FLSA Status: Non-Exempt
Full Time / Part Time: Full Time
Days: 260 Hours: 7.5 hours / day
Physical Requirements Constant Sitting Manual Dexterity Task Telephone Computer. Occasional standing walking bending / stooping reaching / pushing / pulling driving lifting (25lbs) carrying (25 feet)
Working Conditions Constant inside. Occasional outside and extremes of temperature / humidity
All of the above duties and responsibilities are essential job functions subject to reasonable accommodation. All job requirements listed indicate the minimum level of knowledge skills and / or ability to perform the job proficiently. This job description is not to be construed as an exhaustive statement of duties responsibilities or requirements. Individuals may be required to perform any other job-related instructions as requested by their supervisor subject to reasonable accommodation.
Employee Benefits Information All candidates offered a position will be required to successfully pass a criminal background check and a child and adult abuse registry check. Certain positions may require fingerprinting a drug and alcohol test a physical capacity test and / or a motor vehicle record check.
Key Skills
Typing
Clerical Experience
Microsoft Publisher
Microsoft Word
Office Experience
Personal Assistant Experience
Microsoft Powerpoint
Microsoft Excel
Transcription
Filing
Administrative Experience
Word Processing
Employment Type Full-Time
Experience years
Vacancy 1
Approved By: JC
Date: 10 / 30 / 2025
#J-18808-Ljbffr