Marion Independent School District is hiring: Substitute Secretary in Des Moines

Job Title: Substitute Secretary

Position Type: District Support Staff

Employment Type: Full-Time

Date Posted: 10 / 13 / 2025

Location: Marion Independent School District

Reports To: Principal

Purpose

Provide temporary essential administrative and clerical support during staff absences. The ideal candidate will be responsible for managing the front office operations including answering phones, greeting visitors, managing student records, and handling various clerical tasks.

Duties and Responsibilities

• Act as secretary and receptionist for the Principal and Associate Principal performing any duty delegated by any of them.
• Answers telephone, tending routine inquiries; refers calls when needed.
• Sorts teachers’ mail and distributes it in mailboxes.
• Types letters, memoranda, reports, bulletins, forms, etc.
• Organizes supplies and instructional materials for distribution to teachers.
• Maintain a log of visitors to the school.
• Process building purchase orders in conjunction with Central Office.
• Keeps accurate data on personnel absences and records for substitute teachers.
• Responsible for arranging substitutes for any faculty who is absent.
• Work cooperatively with staff in other offices with the completion of large or time‑sensitive projects or emergencies.
• Display ethical and professional behavior in working with everyone who communicates or is associated with the office. Serve as a role model for students and staff in demonstrating positive attitudes, appropriate attire and grooming, accepting responsibility and an effective work ethic.
• Protect confidentiality of records and information about students and staff and use discretion when sharing any such information within legal confines.
• Maintain positive attitude with students, staff, parents and visitors.

Knowledge, Skills, and Abilities

• Ability to communicate effectively and maintain positive working relationships.
• Ability and willingness to be flexible and respond to the changing needs of students and the district.
• Ability to handle information in a confidential manner.
• Ability to prioritize and coordinate multiple tasks.
• Ability to convey a positive and professional image to students, families and colleagues.
• Ability to use and integrate technology appropriately in daily work which includes but is not limited to application of basic computer skills to effectively use email, internet, word‑processing and iPad applications.

Working Conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment can vary based on activities taking place.

The statements contained herein describe the scope of responsibility and essential functions of this position but should not be considered to be an all‑inclusive listing of work requirements. Individuals may perform other duties as assigned. Nothing in this job description restricts the Boards right to assign or reassign duties and responsibilities to this job at any time unless restricted by law or a negotiated contract.

The Marion Independent School District is an EEO / AA employer.

Equal Employment Opportunity

Inquiries by employees or applicants for employment regarding compliance with equal employment opportunity and affirmative action laws and policies, including but not limited to complaints of discrimination, should be directed in writing to the Equal Employment Opportunity Commission or the appropriate local authority. For additional resources, refer to the Republic of the African American principles or the local civil rights office.

Inquiries by employees or applicants for employment regarding compliance with equal employment opportunity and affirmative action laws and policies including but not limited to complaints of discrimination will be directed to the Affimative Action Coordinator by writing to the Affimative Action Coordinator Janelle Brouwer Superintendent Marion Independent School District Marion Iowa 52302; or by telephoning . Inquiries or complaints regarding sex discrimination may be referred to the Districts Equity and Title IX Coordinator Gretchen Kriegel Assistant Superintendent 777 South 15th Street Marion Iowa 52302 3

EQUAL EMPLOYMENT OPPORTUNITY Inquiries by employees or applicants for employment regarding compliance with equal employment opportunity and affirmative action laws and policies including but not limited to complaints of discrimination may also be directed in writing to the Equal Employment Opportunity Commissions Milwaukee Area Office Reuss Federal Plaza 310 West Wisconsin Ave. Suite 800 Milwaukee WI. 53203-2292 or TTY . or the Iowa Civil Rights Commission 400 E. 14th Street Des Moines Iowa 50319-1004 or 1- This inquiry or complaint to the federal office may be done instead of or in addition to an inquiry or complaint at the local level. Further information and copies of the procedures for filing a complaint are available in the school districts central administrative office and the administrative office in each attendance center.

Key Skills

• Experience Working With Students
• Early Childhood Education
• Classroom Management
• Classroom Experience
• Lesson Planning
• Preschool Experience
• Special Education
• Computer Literacy
• Teaching
• Cordova
• Experience with Children
• Toddler Care

Vacancy: 1

Experience: years