Live Nation Entertainment
Vibee - Executive Assistant
Live Nation Entertainment – Join the Vibee team.
Job Summary We are seeking an experienced Executive Assistant to support the Senior Vice President, Business Operations. This in‑person role is based in Las Vegas and requires proactive problem solving, exceptional communication, and meticulous attention to detail.
Responsibilities
Calendar and Meetings Management: Proactively manage a complex and dynamic calendar, including scheduling, coordinating, and ensuring the smooth execution of internal and external meetings and events.
Communication and Coordination: Serve as the primary point of contact for internal teams, clients, and external partners. Manage information flow, coordinate logistics, and execute organizational responsibilities effectively.
Travel Arrangements: Prepare comprehensive domestic and international travel plans, including flights, accommodations, and transportation. Manage loyalty programs, upgrades, and handle frequent and last‑minute itinerary changes.
Document and Presentation Preparation: Draft and type correspondence and reports, assist in creating presentations, and manage both confidential and administrative files.
Office Management: Oversee daily office operations, order supplies, manage vendor relationships, and handle payments for services such as travel, training, and subscriptions.
Event and Project Support: Attend and support company meetings, shows, and events as on‑site support, representing the company professionally. Assist with organizing and prioritizing critical work projects to ensure objectives are met on time.
Administrative Support: Provide robust administrative support, manage projects independently, and handle a variety of administrative tasks with minimal supervision.
Expense Management: Prepare and submit expense reports accurately and promptly.
General Support: Receive, screen, and follow up on communications via phone, email, and mail, ensuring timely responses and action as required.
Team Collaboration: Work collaboratively with agents, venue partners, and internal teams to build and maintain a calendar of events, ensuring seamless coordination.
Multitask in a fast‑paced environment and remain organized, with attention to detail.
Perform other related duties as required.
Qualifications
3-5 years of experience as an executive assistant
Proficient use of Microsoft Outlook (including group scheduling) and of Microsoft Office to include Word, Excel, and PowerPoint
Experience with Concur and project management tools such as Asana would be an asset
Ability to navigate the internet as a communication and research tool
Professional level of verbal and written communication skills
Possess a strong work ethic with a high sense of responsibility in an ever‑changing environment
Must be able to handle sensitive matters and exercise excellent judgment
Ability to work independently and within a team to juggle multiple prioritized tasks
Bachelor’s degree or equivalent experience
Experience in the music industry preferred
Work Environment
Must be able to tolerate loud noise levels & busy environments on site at our events
May sit for extended periods of time and work in drastic temperature climates onsite at our events
Must be willing to work during evening and weekend hours, as required, to meet deadlines
Must be willing to travel as required both domestically and abroad, if required
Must have a current passport and be able to travel worldwide without restriction
Equal Employment Opportunity Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa.
Vibee strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, intersectionality, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation.
We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas.
We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Insomniac will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law. As part of its commitment to make reasonable accommodations, Insomniac also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process. Insomniac will also provide reasonable religious accommodations on a case‑by‑case basis.
Hourly Pay Rate Range $25.00/hr - $30.00/hr USD
Hiring Practices The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
Seniority Level Mid‑Senior level
Employment Type Full‑time
Job Function Administrative
Industries Entertainment Providers
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Job Summary We are seeking an experienced Executive Assistant to support the Senior Vice President, Business Operations. This in‑person role is based in Las Vegas and requires proactive problem solving, exceptional communication, and meticulous attention to detail.
Responsibilities
Calendar and Meetings Management: Proactively manage a complex and dynamic calendar, including scheduling, coordinating, and ensuring the smooth execution of internal and external meetings and events.
Communication and Coordination: Serve as the primary point of contact for internal teams, clients, and external partners. Manage information flow, coordinate logistics, and execute organizational responsibilities effectively.
Travel Arrangements: Prepare comprehensive domestic and international travel plans, including flights, accommodations, and transportation. Manage loyalty programs, upgrades, and handle frequent and last‑minute itinerary changes.
Document and Presentation Preparation: Draft and type correspondence and reports, assist in creating presentations, and manage both confidential and administrative files.
Office Management: Oversee daily office operations, order supplies, manage vendor relationships, and handle payments for services such as travel, training, and subscriptions.
Event and Project Support: Attend and support company meetings, shows, and events as on‑site support, representing the company professionally. Assist with organizing and prioritizing critical work projects to ensure objectives are met on time.
Administrative Support: Provide robust administrative support, manage projects independently, and handle a variety of administrative tasks with minimal supervision.
Expense Management: Prepare and submit expense reports accurately and promptly.
General Support: Receive, screen, and follow up on communications via phone, email, and mail, ensuring timely responses and action as required.
Team Collaboration: Work collaboratively with agents, venue partners, and internal teams to build and maintain a calendar of events, ensuring seamless coordination.
Multitask in a fast‑paced environment and remain organized, with attention to detail.
Perform other related duties as required.
Qualifications
3-5 years of experience as an executive assistant
Proficient use of Microsoft Outlook (including group scheduling) and of Microsoft Office to include Word, Excel, and PowerPoint
Experience with Concur and project management tools such as Asana would be an asset
Ability to navigate the internet as a communication and research tool
Professional level of verbal and written communication skills
Possess a strong work ethic with a high sense of responsibility in an ever‑changing environment
Must be able to handle sensitive matters and exercise excellent judgment
Ability to work independently and within a team to juggle multiple prioritized tasks
Bachelor’s degree or equivalent experience
Experience in the music industry preferred
Work Environment
Must be able to tolerate loud noise levels & busy environments on site at our events
May sit for extended periods of time and work in drastic temperature climates onsite at our events
Must be willing to work during evening and weekend hours, as required, to meet deadlines
Must be willing to travel as required both domestically and abroad, if required
Must have a current passport and be able to travel worldwide without restriction
Equal Employment Opportunity Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa.
Vibee strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, intersectionality, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation.
We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas.
We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Insomniac will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law. As part of its commitment to make reasonable accommodations, Insomniac also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process. Insomniac will also provide reasonable religious accommodations on a case‑by‑case basis.
Hourly Pay Rate Range $25.00/hr - $30.00/hr USD
Hiring Practices The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
Seniority Level Mid‑Senior level
Employment Type Full‑time
Job Function Administrative
Industries Entertainment Providers
#J-18808-Ljbffr