KPA
Position Description :
The Senior Payroll Administrator will be responsible for managing and processing the companys multi-state payroll operations in a timely accurate and compliant manner. This individual will serve as the primary point of contact for all payroll-related matters ensuring compliance with federal state and local wage and hour laws while supporting employees with professionalism and efficiency.
This role requires strong attention to detail experience with multi-state payroll and the ability to partner cross-functionally with HR accounting and finance teams in a fast-paced software environment.
Responsibilities :
Payroll Operations :
Process semi-monthly payroll for approximately 200 employees across multiple U.S. states.
Review and verify employee time earnings deductions and benefits prior to finalizing payroll.
Coordinate payroll activities related to bonuses commissions equity and other incentive comp.
Partner with HR on all wage garnishments and own accurate withholding and payment to all agencies.
Support the 401k administration including rollovers distributions loan administration and withholding calculations
Respond promptly to payroll-related inquiries from employees and managers.
Partner with HR on new hire setup terminations and changes in pay or deductions.
Finance & Accounting Integration
Partner with Accounting to align payroll entries with monthly and quarterly close deadlines.
Prepare payroll-related journal entries and maintain all supporting documentation.
Support the reconciliation of payroll accounts 401(k) taxes and employee deductions.
Compliance Reporting & Audit
Manage compliance with federal state and local payroll regulations including wage and hour garnishments and tax withholding with payroll provider.
Partner with the HRIS Paylocity to ensure timely and accurate tax filings and reporting (W-2s 941s 940s etc.).
Partner with HR and accounting to ensure accurate general ledger postings and benefit deductions.
Support the annual external 401 (k) audit.
Support the various annual workers compensation audits.
Systems & Process Improvement :
Serve as the internal expert for the HRIS Paylocity.
Support system upgrades testing and integrations with HRIS and accounting platforms.
Identify opportunities to streamline payroll processes and improve accuracy.
Success Criteria :
Exceptional attention to detail and organizational skills.
Excellent interpersonal and communication abilities.
Ability to handle confidential information with discretion.
Strong analytical and problem-solving skills.
Experience supporting a distributed or fully remote workforce.
Experience with accounting principles and payroll journal entries.
Qualifications :
At least 35 years of payroll administration experience in a multi-state environment.
Experience working independently to administer and run payroll.
Experience in the tech / SaaS industry preferred.
Proficiency with Paylocity payroll system ideal.
Experience with integrations to HRIS and ERP systems ideal.
Strong understanding of payroll tax labor law and compliance requirements.
Comfortable with MS Excel
Compensation :
Annual base salary range between $100-110k
Bonus potential of 10% annually
Location : KPA is headquartered in Westminster CO just outside of Denver. We operate in a hybrid remote-first work model where local candidates can go into the office for in person collaboration team meetings or events. Our Senior Payroll Administrator will ideally sit in the Denver Metro / Boulder / Longmont / Fort Collins area with the ability to come in-person on a week-to-week basis.
We may use artificial intelligence (AI) tools to support parts of the hiring process such as reviewing applications analyzing resumes or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed please contact us.
Required Experience : Senior IC
Key Skills
Data Entry
Paychex
Accounting
UltiPro
Workers' Compensation Law
Ceridian
Paylocity
HRIS
Payroll
ADP
Kronos
Human Resources
Employment Type : Full-Time
Experience : years
Vacancy : 1
Monthly Salary Salary : 100 - 110
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The Senior Payroll Administrator will be responsible for managing and processing the companys multi-state payroll operations in a timely accurate and compliant manner. This individual will serve as the primary point of contact for all payroll-related matters ensuring compliance with federal state and local wage and hour laws while supporting employees with professionalism and efficiency.
This role requires strong attention to detail experience with multi-state payroll and the ability to partner cross-functionally with HR accounting and finance teams in a fast-paced software environment.
Responsibilities :
Payroll Operations :
Process semi-monthly payroll for approximately 200 employees across multiple U.S. states.
Review and verify employee time earnings deductions and benefits prior to finalizing payroll.
Coordinate payroll activities related to bonuses commissions equity and other incentive comp.
Partner with HR on all wage garnishments and own accurate withholding and payment to all agencies.
Support the 401k administration including rollovers distributions loan administration and withholding calculations
Respond promptly to payroll-related inquiries from employees and managers.
Partner with HR on new hire setup terminations and changes in pay or deductions.
Finance & Accounting Integration
Partner with Accounting to align payroll entries with monthly and quarterly close deadlines.
Prepare payroll-related journal entries and maintain all supporting documentation.
Support the reconciliation of payroll accounts 401(k) taxes and employee deductions.
Compliance Reporting & Audit
Manage compliance with federal state and local payroll regulations including wage and hour garnishments and tax withholding with payroll provider.
Partner with the HRIS Paylocity to ensure timely and accurate tax filings and reporting (W-2s 941s 940s etc.).
Partner with HR and accounting to ensure accurate general ledger postings and benefit deductions.
Support the annual external 401 (k) audit.
Support the various annual workers compensation audits.
Systems & Process Improvement :
Serve as the internal expert for the HRIS Paylocity.
Support system upgrades testing and integrations with HRIS and accounting platforms.
Identify opportunities to streamline payroll processes and improve accuracy.
Success Criteria :
Exceptional attention to detail and organizational skills.
Excellent interpersonal and communication abilities.
Ability to handle confidential information with discretion.
Strong analytical and problem-solving skills.
Experience supporting a distributed or fully remote workforce.
Experience with accounting principles and payroll journal entries.
Qualifications :
At least 35 years of payroll administration experience in a multi-state environment.
Experience working independently to administer and run payroll.
Experience in the tech / SaaS industry preferred.
Proficiency with Paylocity payroll system ideal.
Experience with integrations to HRIS and ERP systems ideal.
Strong understanding of payroll tax labor law and compliance requirements.
Comfortable with MS Excel
Compensation :
Annual base salary range between $100-110k
Bonus potential of 10% annually
Location : KPA is headquartered in Westminster CO just outside of Denver. We operate in a hybrid remote-first work model where local candidates can go into the office for in person collaboration team meetings or events. Our Senior Payroll Administrator will ideally sit in the Denver Metro / Boulder / Longmont / Fort Collins area with the ability to come in-person on a week-to-week basis.
We may use artificial intelligence (AI) tools to support parts of the hiring process such as reviewing applications analyzing resumes or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed please contact us.
Required Experience : Senior IC
Key Skills
Data Entry
Paychex
Accounting
UltiPro
Workers' Compensation Law
Ceridian
Paylocity
HRIS
Payroll
ADP
Kronos
Human Resources
Employment Type : Full-Time
Experience : years
Vacancy : 1
Monthly Salary Salary : 100 - 110
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