Aimic Inc
The HR Payroll Manager is responsible for overseeing and managing the organization’s payroll processing and related compliance activities. This position ensures accurate and timely payroll administration, including salary payments, benefit deductions, tax withholdings, and reporting. The HR Payroll Manager collaborates closely with HR, Finance, and external vendors to align payroll operations with regulatory standards and internal policies. Strong technical, analytical, and leadership skills are required to optimize payroll systems and processes.
Supervises:
Payroll Specialists
Supervisory Responsibilities:
Lead the payroll team to ensure timely and accurate processing of all employee compensation.
Oversee payroll audits, reconciliations, and general ledger reporting in collaboration with Finance.
Manage the implementation and updates of HRIS and payroll software in coordination with IT and vendors.
Provide guidance on federal, state, and local payroll regulations and internal policy compliance.
Duties / Responsibilities:
Process multi-state, bi-weekly payroll for salaried and hourly employees.
Review and approve payroll entries, deductions, and adjustments prior to finalizing payroll.
Ensure payroll taxes, benefits, wage garnishments, and other deductions are accurately calculated and remitted.
Maintain compliance with federal, state, and local legal requirements by studying existing and new legislation.
Prepare periodic reports (e.g., headcount, overtime, payroll summary, benefit deductions) for Finance and HR leadership.
Administer year-end processes including W-2 and ACA reporting.
Coordinate with HR on new hire setup, terminations, salary changes, and employee leave tracking.
Ensure integrity of payroll data in HRIS system and reconcile discrepancies.
Serve as a key contact for employee payroll inquiries and escalated issues.
Partner with external auditors and provide necessary payroll documentation.
Support compensation planning and budgeting by providing accurate payroll forecasting.
Identify and implement continuous improvement opportunities in payroll processes.
Other duties as assigned.
Education / Certifications / Licenses:
Bachelor’s Degree in Accounting, Human Resources, or Business Administration required
Certified Payroll Professional (CPP) preferred
Experience:
5+ years of payroll administration experience, with at least 2 years in a supervisory role
Experience with multi-state payroll, including union/non-union environments
Proficiency with payroll software (e.g., Paylocity, ADP, Paychex) and HRIS systems
Experience working in construction, healthcare, or labor-intensive industries preferred
Required Skills / Abilities:
Extensive knowledge of payroll practices, labor laws, and tax regulations
Accuracy and attention to detail
Proficient in Microsoft Excel and payroll/HRIS systems
Strong analytical, problem-solving, and decision-making skills
Excellent organizational and time management abilities
Ability to manage confidential information with discretion
Clear verbal and written communication skills
Ability to lead and develop a high-performing team
Seniority Level Mid-Senior level
Employment Type Full-time
Job Function Human Resources
Industries Hospitals and Health Care
Benefits
Medical insurance
Vision insurance
401(k)
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Supervises:
Payroll Specialists
Supervisory Responsibilities:
Lead the payroll team to ensure timely and accurate processing of all employee compensation.
Oversee payroll audits, reconciliations, and general ledger reporting in collaboration with Finance.
Manage the implementation and updates of HRIS and payroll software in coordination with IT and vendors.
Provide guidance on federal, state, and local payroll regulations and internal policy compliance.
Duties / Responsibilities:
Process multi-state, bi-weekly payroll for salaried and hourly employees.
Review and approve payroll entries, deductions, and adjustments prior to finalizing payroll.
Ensure payroll taxes, benefits, wage garnishments, and other deductions are accurately calculated and remitted.
Maintain compliance with federal, state, and local legal requirements by studying existing and new legislation.
Prepare periodic reports (e.g., headcount, overtime, payroll summary, benefit deductions) for Finance and HR leadership.
Administer year-end processes including W-2 and ACA reporting.
Coordinate with HR on new hire setup, terminations, salary changes, and employee leave tracking.
Ensure integrity of payroll data in HRIS system and reconcile discrepancies.
Serve as a key contact for employee payroll inquiries and escalated issues.
Partner with external auditors and provide necessary payroll documentation.
Support compensation planning and budgeting by providing accurate payroll forecasting.
Identify and implement continuous improvement opportunities in payroll processes.
Other duties as assigned.
Education / Certifications / Licenses:
Bachelor’s Degree in Accounting, Human Resources, or Business Administration required
Certified Payroll Professional (CPP) preferred
Experience:
5+ years of payroll administration experience, with at least 2 years in a supervisory role
Experience with multi-state payroll, including union/non-union environments
Proficiency with payroll software (e.g., Paylocity, ADP, Paychex) and HRIS systems
Experience working in construction, healthcare, or labor-intensive industries preferred
Required Skills / Abilities:
Extensive knowledge of payroll practices, labor laws, and tax regulations
Accuracy and attention to detail
Proficient in Microsoft Excel and payroll/HRIS systems
Strong analytical, problem-solving, and decision-making skills
Excellent organizational and time management abilities
Ability to manage confidential information with discretion
Clear verbal and written communication skills
Ability to lead and develop a high-performing team
Seniority Level Mid-Senior level
Employment Type Full-time
Job Function Human Resources
Industries Hospitals and Health Care
Benefits
Medical insurance
Vision insurance
401(k)
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