Ultimate Staffing
Receptionist / Office Assistant (start ASAP) in Tacoma, WA
Ultimate Staffing, Seattle, Washington, us, 98127
Receptionist / Office Assistant (start ASAP) in Tacoma, WA
Responsibilities
Reception & Guest Experience: Welcome and assist all visitors; maintain the visitor log; issue guest passes and keycards; validate parking; and support use of conference rooms and A/V equipment.
Meeting Coordination: Schedule and prepare for internal and external meetings, including ordering food and supplies, setting up rooms, and ensuring technology is working properly.
Facilities Management: Oversee building access (badges, parking passes), office maintenance requests, vendor coordination, and supply ordering; assist with employee events, including food and beverage setup and cleanup.
Mail & Deliveries: Handle daily mail pickup, sorting, scanning, and distribution; prepare outgoing shipments; and coordinate courier and package deliveries.
IT & Facilities Support: Assist with on‑site IT coordination, including scheduling vendor visits, troubleshooting conference equipment, and providing basic hands‑on support as directed by IT.
Administrative Support: Perform a variety of office tasks such as copying, scanning, filing, shredding, and mailing; assist with travel arrangements; and prepare correspondence, spreadsheets, and reports.
Client Support: Serve as backup to prepare client meeting materials; assist with assembling documents, check deposits, and other client service needs.
Special Projects: Support company‑wide initiatives and other projects as assigned.
Requirements
Associate degree or business certificate preferred; high school diploma or equivalent required.
Minimum of
1 year of administrative experience
in a professional, fast‑paced office environment.
Proficiency in Microsoft Office Suite and general IT/equipment setup.
Strong organizational and multitasking skills, with a customer‑service mindset.
Additional Information
Schedule:
On‑site, Monday‑Friday, 7:45 am to 4:45 pm (one‑hour lunch)
Location:
100% in office in Tacoma, WA
Type:
Temporary - (start asap - estimated end of year with some potential to go longer)
Pay:
$25/hr
Office dress code:
business casual/ business professional
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
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Reception & Guest Experience: Welcome and assist all visitors; maintain the visitor log; issue guest passes and keycards; validate parking; and support use of conference rooms and A/V equipment.
Meeting Coordination: Schedule and prepare for internal and external meetings, including ordering food and supplies, setting up rooms, and ensuring technology is working properly.
Facilities Management: Oversee building access (badges, parking passes), office maintenance requests, vendor coordination, and supply ordering; assist with employee events, including food and beverage setup and cleanup.
Mail & Deliveries: Handle daily mail pickup, sorting, scanning, and distribution; prepare outgoing shipments; and coordinate courier and package deliveries.
IT & Facilities Support: Assist with on‑site IT coordination, including scheduling vendor visits, troubleshooting conference equipment, and providing basic hands‑on support as directed by IT.
Administrative Support: Perform a variety of office tasks such as copying, scanning, filing, shredding, and mailing; assist with travel arrangements; and prepare correspondence, spreadsheets, and reports.
Client Support: Serve as backup to prepare client meeting materials; assist with assembling documents, check deposits, and other client service needs.
Special Projects: Support company‑wide initiatives and other projects as assigned.
Requirements
Associate degree or business certificate preferred; high school diploma or equivalent required.
Minimum of
1 year of administrative experience
in a professional, fast‑paced office environment.
Proficiency in Microsoft Office Suite and general IT/equipment setup.
Strong organizational and multitasking skills, with a customer‑service mindset.
Additional Information
Schedule:
On‑site, Monday‑Friday, 7:45 am to 4:45 pm (one‑hour lunch)
Location:
100% in office in Tacoma, WA
Type:
Temporary - (start asap - estimated end of year with some potential to go longer)
Pay:
$25/hr
Office dress code:
business casual/ business professional
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
#J-18808-Ljbffr