Washington University in St. Louis
Supply Chain Administrator - Resource Management
Washington University in St. Louis, Saint Louis, Missouri, United States, 63146
Position Summary
The Supply Chain Administrator is involved in an array of projects and multiple tasks related to Resource Management and Purchasing Services.
Primary Duties & Responsibilities
Supports Contract Management team with analytical tasks; supports pharmaceutical rebate distribution; creates custom reports; participates in external/internal meetings as needed; reviews Group Purchasing Organization contract data; communicates with Contract team; maintains and updates departmental documents such as procedure manuals and disaster plan.
Customer Service: Responds to questions and requests from departments and suppliers, including credit applications and retransmission of purchase orders; major emphasis on Marketplace Help Desk type services.
Special Projects: Assists with budget preparation, website updates, newsletter creation and distribution, supplier selection justification collection and scanning to repository, maintaining construction library documentation, supporting check receipt processes to comply with policy, etc.
Marketplace and Workday Functions: Manage vendor file setup and maintenance with coordination from Accounts Payable to ensure university policy is followed; oversee commodity-level contract compliance; manage ship-to code requests and maintenance; troubleshoot system errors with IT; monitor technology fees and work with suppliers for timely receipt; participate in review and implementation of new Marketplace releases; process any special PO requests, etc.
Document Reviews: Review directed purchase and check request documents for approval as appropriate.
Reports: Prepare and/or review Cost Savings, Spend Analysis, Contract for Review, Revenue Tracking, Grant Spend Data reports and submissions to Federal Agencies; etc.
Performs other duties as assigned.
Working Conditions Normal office environment.
Physical Effort Typically sitting at a desk or table.
Equipment Office equipment.
Required Qualifications Education:
High school diploma or equivalent or combination of education and/or experience.
Certifications:
No specific certification is required for this position.
Work Experience:
Relevant Experience (7 Years).
Skills:
Not Applicable.
Driver's License:
A driver\'s license is not required for this position.
More About This Job Required Qualifications:
Bachelor’s degree.
Preferred Qualifications:
Business degree and at least five years of related experience in a purchasing setting.
Education Bachelor's degree - Business
Certifications No additional certification unless stated elsewhere in the job posting.
Work Experience No additional work experience unless stated elsewhere in the job posting.
Skills Analytical Thinking, Computer Literacy, Microsoft Excel, Microsoft Word, Multitasking, Oral Communications, Organizational Tasks, Self-Organization (Business), Written Communication.
Salary Range $23.37 - $36.19 / Hourly. The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including qualifications and performance, equity with others in the department, and market rates for positions within the same grade and department budget.
Questions For frequently asked questions about the application process, refer to External Applicant FAQ.
Accommodation If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily, and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
Pre-Employment Screening All external candidates receiving an offer will be required to submit to pre-employment screening, including criminal background checks and, as applicable for the position, other background checks, drug screen, verification of education or licensure/certification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits Statement Personal
Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Take advantage of our free Metro transit U-Pass for eligible employees.
WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We\'ve got you covered.
WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
EEO Statement Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and encourages applications from individuals from underrepresented groups. It is the University policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. The University is dedicated to building a community of individuals who are committed to contributing to an inclusive environment — fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.
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Primary Duties & Responsibilities
Supports Contract Management team with analytical tasks; supports pharmaceutical rebate distribution; creates custom reports; participates in external/internal meetings as needed; reviews Group Purchasing Organization contract data; communicates with Contract team; maintains and updates departmental documents such as procedure manuals and disaster plan.
Customer Service: Responds to questions and requests from departments and suppliers, including credit applications and retransmission of purchase orders; major emphasis on Marketplace Help Desk type services.
Special Projects: Assists with budget preparation, website updates, newsletter creation and distribution, supplier selection justification collection and scanning to repository, maintaining construction library documentation, supporting check receipt processes to comply with policy, etc.
Marketplace and Workday Functions: Manage vendor file setup and maintenance with coordination from Accounts Payable to ensure university policy is followed; oversee commodity-level contract compliance; manage ship-to code requests and maintenance; troubleshoot system errors with IT; monitor technology fees and work with suppliers for timely receipt; participate in review and implementation of new Marketplace releases; process any special PO requests, etc.
Document Reviews: Review directed purchase and check request documents for approval as appropriate.
Reports: Prepare and/or review Cost Savings, Spend Analysis, Contract for Review, Revenue Tracking, Grant Spend Data reports and submissions to Federal Agencies; etc.
Performs other duties as assigned.
Working Conditions Normal office environment.
Physical Effort Typically sitting at a desk or table.
Equipment Office equipment.
Required Qualifications Education:
High school diploma or equivalent or combination of education and/or experience.
Certifications:
No specific certification is required for this position.
Work Experience:
Relevant Experience (7 Years).
Skills:
Not Applicable.
Driver's License:
A driver\'s license is not required for this position.
More About This Job Required Qualifications:
Bachelor’s degree.
Preferred Qualifications:
Business degree and at least five years of related experience in a purchasing setting.
Education Bachelor's degree - Business
Certifications No additional certification unless stated elsewhere in the job posting.
Work Experience No additional work experience unless stated elsewhere in the job posting.
Skills Analytical Thinking, Computer Literacy, Microsoft Excel, Microsoft Word, Multitasking, Oral Communications, Organizational Tasks, Self-Organization (Business), Written Communication.
Salary Range $23.37 - $36.19 / Hourly. The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including qualifications and performance, equity with others in the department, and market rates for positions within the same grade and department budget.
Questions For frequently asked questions about the application process, refer to External Applicant FAQ.
Accommodation If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily, and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
Pre-Employment Screening All external candidates receiving an offer will be required to submit to pre-employment screening, including criminal background checks and, as applicable for the position, other background checks, drug screen, verification of education or licensure/certification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits Statement Personal
Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Take advantage of our free Metro transit U-Pass for eligible employees.
WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We\'ve got you covered.
WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
EEO Statement Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and encourages applications from individuals from underrepresented groups. It is the University policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. The University is dedicated to building a community of individuals who are committed to contributing to an inclusive environment — fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.
#J-18808-Ljbffr