Washington University in St. Louis
Supply Chain Administrator - Resource Management
Washington University in St. Louis, University City, Missouri, United States
Position Summary
The Supply Chain Administrator is involved in an array of projects and multiple tasks related to Resource Management and Purchasing Services.
Primary Duties & Responsibilities
Support: Performs various tasks to support Contract Management team. This includes analytical functions; supporting pharmaceutical rebate distribution, custom report creation, participate in external/internal meetings as needed, review Group Purchasing Organization contract data and communicate with Contract team, maintains and updates various departmental documents such as procedure manuals, disaster plan, etc.
Customer Service: Responds to questions and requests from departments and suppliers. Includes requests for credit applications, retransmission of purchase orders, etc. Major emphasis on Marketplace Help Desk type services.
Special Projects: These are not routine and could vary by administrator: Budget preparation assistance; Web Site Updates; contribution to newsletter creation and distribution; supplier selection justification collection and scanning to repository, maintain construction library documentation, support departmental check receipt process to comply with policy, etc.
Marketplace and Workday Functions: Manage vendor file set up and maintenance with coordination from Accounts Payable to insure university policy is followed; oversee commodity level contract compliance; manage ship-to code requests and maintenance, troubleshoot system errors working closely with IT Team; technology fee monitoring and working with suppliers for timely receipt, participate in review and implementation of new Marketplace releases, and process any special PO requests, etc.
Document Reviews: Reviews directed purchase and check request documents for approval as appropriate.
Reports: Prepares and/or reviews various report requirements, ie Cost Savings Report, Spend Analysis Reports, Contract for Review Reports, Revenue Tracking, Grant Spend Data review and report submission to Federal Agencies; etc.
Performs other duties as assigned.
Working Conditions
Job Location/Working Conditions: Normal office environment
Physical Effort: Typically sitting at a desk or table
Equipment: Office equipment
Required Qualifications
Education:
High school diploma or equivalent high school certification or combination of education and/or experience.
Certifications:
No specific certification is required for this position.
Work Experience:
Relevant Experience (7 Years)
Skills:
Not Applicable
Driver's License:
A driver's license is not required for this position.
More About This Job
Required Qualifications:
Bachelor’s degree.
Preferred Qualifications:
Business degree and, at least, five years of related experience in a purchasing setting.
Preferred Qualifications
Education:
Bachelor's degree - Business
Certifications:
No additional certification unless stated elsewhere in the job posting.
Work Experience:
No additional work experience unless stated elsewhere in the job posting.
Skills:
Analytical Thinking, Computer Literacy, Microsoft Excel, Microsoft Word, Multitasking, Oral Communications, Organizational Tasks, Self-Organization (Business), Written Communication
Benefits
Personal
Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Take advantage of our free Metro transit U-Pass for eligible employees.
WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
EEO Statement Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. Washington University is dedicated to building a community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.
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The Supply Chain Administrator is involved in an array of projects and multiple tasks related to Resource Management and Purchasing Services.
Primary Duties & Responsibilities
Support: Performs various tasks to support Contract Management team. This includes analytical functions; supporting pharmaceutical rebate distribution, custom report creation, participate in external/internal meetings as needed, review Group Purchasing Organization contract data and communicate with Contract team, maintains and updates various departmental documents such as procedure manuals, disaster plan, etc.
Customer Service: Responds to questions and requests from departments and suppliers. Includes requests for credit applications, retransmission of purchase orders, etc. Major emphasis on Marketplace Help Desk type services.
Special Projects: These are not routine and could vary by administrator: Budget preparation assistance; Web Site Updates; contribution to newsletter creation and distribution; supplier selection justification collection and scanning to repository, maintain construction library documentation, support departmental check receipt process to comply with policy, etc.
Marketplace and Workday Functions: Manage vendor file set up and maintenance with coordination from Accounts Payable to insure university policy is followed; oversee commodity level contract compliance; manage ship-to code requests and maintenance, troubleshoot system errors working closely with IT Team; technology fee monitoring and working with suppliers for timely receipt, participate in review and implementation of new Marketplace releases, and process any special PO requests, etc.
Document Reviews: Reviews directed purchase and check request documents for approval as appropriate.
Reports: Prepares and/or reviews various report requirements, ie Cost Savings Report, Spend Analysis Reports, Contract for Review Reports, Revenue Tracking, Grant Spend Data review and report submission to Federal Agencies; etc.
Performs other duties as assigned.
Working Conditions
Job Location/Working Conditions: Normal office environment
Physical Effort: Typically sitting at a desk or table
Equipment: Office equipment
Required Qualifications
Education:
High school diploma or equivalent high school certification or combination of education and/or experience.
Certifications:
No specific certification is required for this position.
Work Experience:
Relevant Experience (7 Years)
Skills:
Not Applicable
Driver's License:
A driver's license is not required for this position.
More About This Job
Required Qualifications:
Bachelor’s degree.
Preferred Qualifications:
Business degree and, at least, five years of related experience in a purchasing setting.
Preferred Qualifications
Education:
Bachelor's degree - Business
Certifications:
No additional certification unless stated elsewhere in the job posting.
Work Experience:
No additional work experience unless stated elsewhere in the job posting.
Skills:
Analytical Thinking, Computer Literacy, Microsoft Excel, Microsoft Word, Multitasking, Oral Communications, Organizational Tasks, Self-Organization (Business), Written Communication
Benefits
Personal
Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Take advantage of our free Metro transit U-Pass for eligible employees.
WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
EEO Statement Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. Washington University is dedicated to building a community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.
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