NYS Department of Transportation
Administrative Specialist 1 / Trainee 1 / Trainee 2 (NY HELPS)
NYS Department of Transportation, New York, New York, us, 10261
Administrative Specialist 1 / Trainee 1 / Trainee 2 (NY HELPS) — NYS Department of Transportation
Join to apply for the
Administrative Specialist 1 / Trainee 1 / Trainee 2 (NY HELPS)
role at
NYS Department of Transportation .
Pay Range Base pay range: $53,764.00/yr - $85,138.00/yr. This will be based on experience and qualifications.
Duties Description As a member of the Directors Group of NYMTC, the selected candidate will provide administrative services and support to the Executive Director and Managers. This position may have a supervisory role. Strong skills in the Microsoft Office suite and strong interpersonal skills are required. Duties involve working with confidential information and include but are not limited to:
Serve as liaison to NYMTC's Program, Finance & Administration Committee (PFAC), scheduling meetings, preparing agendas and materials, communicating with member agencies, and maintaining member contact lists.
Maintain and update the NYMTC Compendium of Operating Procedures.
Plan and organize the annual NYMTC Council Meeting and occasional special Council Meetings, researching venues and coordinating with NYMTC IT staff.
Provide interview support and recruitment assistance.
Assist the Directors Group with scheduling meetings with NYMTC staff, member agencies and external stakeholders.
Assist the Directors Group with travel as needed.
Coordinate and oversee office facilities management, work with building management and Office of General Services (OGS) to ensure safe facilities; serve as point of contact for issue resolution and coordinate billing for facilities.
Perform other administrative tasks as required by NYMTC management.
Responsibilities may include serving a role within the Incident Command System to support the department’s response to regional and statewide emergency situations.
Minimum Qualifications Title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).
Qualifications All candidates must meet the open‑competitive minimum qualifications for this position.
Administrative Specialist Trainee 1: A bachelor’s degree or higher.
Administrative Specialist Trainee 2: A bachelor’s degree AND one year of professional experience, or a Juris Doctor, master’s or higher degree in a field related to the position.
Administrative Specialist 1: A bachelor’s degree AND either two years of professional experience, or a Juris Doctor, master’s or higher degree in a related field AND one year of professional experience.
Professional experience must be performing duties of the full performance level position.
Additional Comments Salary includes an additional $4,000 location pay. For the duration of the NY HELPS program, this title may be filled via a non‑competitive appointment. Employees will later be afforded the same rights as competitive class employees.
Equal Employment Opportunity The New York State Department of Transportation is an equal opportunity/affirmative action employer. Women, minority group members, disabled persons, and veterans are encouraged to apply. Reasonable accommodations will be provided for the disabled upon request.
In compliance with Public Law 99‑603, candidates selected for appointment must provide an original document to prove citizenship and/or legal right to work in the United States.
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Administrative Specialist 1 / Trainee 1 / Trainee 2 (NY HELPS)
role at
NYS Department of Transportation .
Pay Range Base pay range: $53,764.00/yr - $85,138.00/yr. This will be based on experience and qualifications.
Duties Description As a member of the Directors Group of NYMTC, the selected candidate will provide administrative services and support to the Executive Director and Managers. This position may have a supervisory role. Strong skills in the Microsoft Office suite and strong interpersonal skills are required. Duties involve working with confidential information and include but are not limited to:
Serve as liaison to NYMTC's Program, Finance & Administration Committee (PFAC), scheduling meetings, preparing agendas and materials, communicating with member agencies, and maintaining member contact lists.
Maintain and update the NYMTC Compendium of Operating Procedures.
Plan and organize the annual NYMTC Council Meeting and occasional special Council Meetings, researching venues and coordinating with NYMTC IT staff.
Provide interview support and recruitment assistance.
Assist the Directors Group with scheduling meetings with NYMTC staff, member agencies and external stakeholders.
Assist the Directors Group with travel as needed.
Coordinate and oversee office facilities management, work with building management and Office of General Services (OGS) to ensure safe facilities; serve as point of contact for issue resolution and coordinate billing for facilities.
Perform other administrative tasks as required by NYMTC management.
Responsibilities may include serving a role within the Incident Command System to support the department’s response to regional and statewide emergency situations.
Minimum Qualifications Title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).
Qualifications All candidates must meet the open‑competitive minimum qualifications for this position.
Administrative Specialist Trainee 1: A bachelor’s degree or higher.
Administrative Specialist Trainee 2: A bachelor’s degree AND one year of professional experience, or a Juris Doctor, master’s or higher degree in a field related to the position.
Administrative Specialist 1: A bachelor’s degree AND either two years of professional experience, or a Juris Doctor, master’s or higher degree in a related field AND one year of professional experience.
Professional experience must be performing duties of the full performance level position.
Additional Comments Salary includes an additional $4,000 location pay. For the duration of the NY HELPS program, this title may be filled via a non‑competitive appointment. Employees will later be afforded the same rights as competitive class employees.
Equal Employment Opportunity The New York State Department of Transportation is an equal opportunity/affirmative action employer. Women, minority group members, disabled persons, and veterans are encouraged to apply. Reasonable accommodations will be provided for the disabled upon request.
In compliance with Public Law 99‑603, candidates selected for appointment must provide an original document to prove citizenship and/or legal right to work in the United States.
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