Part-Time Administrative Assistant (HOURLY)

Part-Time Administrative Assistant (Hourly) Under general supervision, perform a variety of office support tasks, including typing, document preparation, proofreading, filing, data entry, record maintenance, answering the telephone, scheduling appointments, transcribing minutes, preparing agendas, collecting payments, operating office equipment and computers, managing mail, preparing reports, issuing applications and permits, maintaining client records, compiling statistics, handling service requests, ordering supplies, dispatching radio calls, and driving to deliver and pick up materials. A California driver’s license may be required.

Training and Experience:

Any combination of training and experience providing the required knowledge and abilities is acceptable. Typical qualifications include: high school graduation or GED; one year of responsible work experience in office support and public contact duties.

Knowledge of:

Indexing, filing, and recordkeeping systems

Telephone and receptionist techniques

Basic mathematics

Modern office methods, procedures, and equipment

Office machines and equipment, including computers

Proper English usage, spelling, grammar, and punctuation

Word processing and other computer programs

Abilities:

Organize work for assigned office support functions

Perform tasks requiring accuracy and speed

Interpret and apply city and department rules, policies, and procedures with good judgment

Make mathematical calculations

Maintain files and records

Type at a rate of 45 words per minute

Take fast notes and transcribe accurately

Demonstrate initiative and good judgment

Use computer and standard office equipment

Maintain good public relations

Establish cooperative working relationships

Communicate effectively orally and in writing

Senior Level Entry level

Employment Type Part‑time

Job Function Administrative

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