Montana State University - Office of Student Engagement
Business Operations Manager
Montana State University - Office of Student Engagement, Bozeman, Montana, us, 59772
Business Operations Manager
Office of Student Engagement, Montana State University.
Position Overview The Department of Earth Sciences is searching for an enthusiastic and motivated individual to supervise and manage all administrative support activities of the department. The Business Operations Manager oversees fiscal, HR and student support services while providing critical assistance to the Department Head and faculty in their mission to provide outstanding educational and research opportunities to the students at Montana State University.
Duties and Responsibilities Assistant to the Department Head
Works closely with the Department Head to facilitate overall operations.
Provides departmental and program data and implements decisions.
Researches and prepares data on budgetary and academic issues, such as course offerings, enrollments, and course loads to provide supporting documentation to manage curricula.
Fiscal Manager
Performs many accounting and all budgeting functions for the Department.
Serves as account manager for purchasing card transactions, including monthly report compilation.
Processes faculty travel and student scholarships.
Serves as departmental liaison with College of Letters and Sciences Fiscal Services for the centralized accounting services.
Conference and Event Organizer
Makes arrangements for events, conferences, and lectures, including securing facilities, preparing schedules, promoting events, and, where appropriate, arranging for food, lodging, and transportation. This may include participating in events as on‑site staff.
HR Liaison
Serves as the first contact person for hiring and payroll issues.
Creates and processes various types of appointments for faculty (tenure track and non‑tenure track), staff, graduate and undergraduate students.
Processes tax forms and all required new employee forms, conducts pre‑payroll audits, reconciles payroll, submits EPAFs, and approves timesheets.
Operations Manager
Oversees the daily functions, workloads, and services of the department.
Provides support for curriculum assessment activities and for Promotion and Tenure processes.
Oversees department property management for departmental offices, common spaces, teaching labs, conference rooms, and research lab property issues.
Supervises the Program Coordinator II position and student employee.
Required Qualifications – Experience, Education, Knowledge & Skills
Bachelor’s degree and progressively responsible business management experience or an equivalent combination of relevant education and/or experience.
Demonstrated experience with budgeting, accounting and human resources.
Demonstrated experience organizing and prioritizing multiple work assignments, meeting deadlines and exercising adaptability with a high degree of accuracy.
Advanced proficiency in Microsoft Word and Excel, Outlook, and computer databases.
Preferred Qualifications – Experience, Education, Knowledge & Skills
Knowledge of MSU procedures and policies or previous experience working in an academic department in a higher education setting.
Demonstrated supervisory experience.
The Successful Candidate Will
Possess excellent written and verbal communication skills.
Possess strong decision‑making and problem‑solving skills.
Have the ability to interpret, implement and communicate new policies and procedures.
Have the ability to work independently with minimal supervision and as part of a team.
Have the ability to establish and maintain productive and positive working relations with coworkers, faculty, students, supervisors, and the public.
Have the ability to represent the Earth Sciences Department, College of Letters and Science and MSU to others in a professional and courteous manner.
Position Special Requirements / Additional Information This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.
Physical Demands To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.
Posting Detail Information Number Of Vacancies: 1
Desired Start Date: Upon Completion Of a Successful Search.
Application Deadline: Screening of applications will begin on November 6, 2025; however, applications will continue to be accepted until an adequate applicant pool has been established.
Special Instructions This position is not eligible for sponsorship.
EEO Statement Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law. In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference, please complete the veteran’s preference information located in the Demographics section of your profile.
Applicant Documents Required Documents
Resume
Cover Letter
Optional Documents Supplemental Questions
Required fields are indicated with an asterisk (*).
Contact Katie Sutich
Assistant to the Dean
Email: katie.sutich@montana.edu
#J-18808-Ljbffr
Position Overview The Department of Earth Sciences is searching for an enthusiastic and motivated individual to supervise and manage all administrative support activities of the department. The Business Operations Manager oversees fiscal, HR and student support services while providing critical assistance to the Department Head and faculty in their mission to provide outstanding educational and research opportunities to the students at Montana State University.
Duties and Responsibilities Assistant to the Department Head
Works closely with the Department Head to facilitate overall operations.
Provides departmental and program data and implements decisions.
Researches and prepares data on budgetary and academic issues, such as course offerings, enrollments, and course loads to provide supporting documentation to manage curricula.
Fiscal Manager
Performs many accounting and all budgeting functions for the Department.
Serves as account manager for purchasing card transactions, including monthly report compilation.
Processes faculty travel and student scholarships.
Serves as departmental liaison with College of Letters and Sciences Fiscal Services for the centralized accounting services.
Conference and Event Organizer
Makes arrangements for events, conferences, and lectures, including securing facilities, preparing schedules, promoting events, and, where appropriate, arranging for food, lodging, and transportation. This may include participating in events as on‑site staff.
HR Liaison
Serves as the first contact person for hiring and payroll issues.
Creates and processes various types of appointments for faculty (tenure track and non‑tenure track), staff, graduate and undergraduate students.
Processes tax forms and all required new employee forms, conducts pre‑payroll audits, reconciles payroll, submits EPAFs, and approves timesheets.
Operations Manager
Oversees the daily functions, workloads, and services of the department.
Provides support for curriculum assessment activities and for Promotion and Tenure processes.
Oversees department property management for departmental offices, common spaces, teaching labs, conference rooms, and research lab property issues.
Supervises the Program Coordinator II position and student employee.
Required Qualifications – Experience, Education, Knowledge & Skills
Bachelor’s degree and progressively responsible business management experience or an equivalent combination of relevant education and/or experience.
Demonstrated experience with budgeting, accounting and human resources.
Demonstrated experience organizing and prioritizing multiple work assignments, meeting deadlines and exercising adaptability with a high degree of accuracy.
Advanced proficiency in Microsoft Word and Excel, Outlook, and computer databases.
Preferred Qualifications – Experience, Education, Knowledge & Skills
Knowledge of MSU procedures and policies or previous experience working in an academic department in a higher education setting.
Demonstrated supervisory experience.
The Successful Candidate Will
Possess excellent written and verbal communication skills.
Possess strong decision‑making and problem‑solving skills.
Have the ability to interpret, implement and communicate new policies and procedures.
Have the ability to work independently with minimal supervision and as part of a team.
Have the ability to establish and maintain productive and positive working relations with coworkers, faculty, students, supervisors, and the public.
Have the ability to represent the Earth Sciences Department, College of Letters and Science and MSU to others in a professional and courteous manner.
Position Special Requirements / Additional Information This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.
Physical Demands To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.
Posting Detail Information Number Of Vacancies: 1
Desired Start Date: Upon Completion Of a Successful Search.
Application Deadline: Screening of applications will begin on November 6, 2025; however, applications will continue to be accepted until an adequate applicant pool has been established.
Special Instructions This position is not eligible for sponsorship.
EEO Statement Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law. In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference, please complete the veteran’s preference information located in the Demographics section of your profile.
Applicant Documents Required Documents
Resume
Cover Letter
Optional Documents Supplemental Questions
Required fields are indicated with an asterisk (*).
Contact Katie Sutich
Assistant to the Dean
Email: katie.sutich@montana.edu
#J-18808-Ljbffr