City of South Fulton
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CONTRACT MANAGER
role at City of South Fulton.
Base pay range $99,161.88/yr - $99,161.88/yr
Essential Duties This is a highly responsible advanced professional position that maintains contracts/agreements citywide. This employee acts under the direction and general supervision of the Director of Procurement.
Responsible for drafting, evaluation, negotiation, execution, and overall management responsibilities of all City contracts and agreements.
Serve as the point of contact in the Procurement Department for customers on contractual matters.
Act as contractual liaison between city employees and customers, ensuring timely review and approval/reconciliation of variations.
Provide red‑lined recommendations and negotiate directly with customer attorneys or purchasing staff until consensus has been reached.
Maintain contractual records and documentation such as receipt and control of all contract correspondence, customer contact information sheets, contract amendments, status reports and other documents for all projects.
Negotiate appropriate contract type, scope, price, profit, terms, and recommend changes.
Lead the development of a comprehensive negotiation strategy/plan, working with project management and other operational staff in departments.
Establish equitable payment terms, facilitate timely payments through coordinated oversight with the Finance Department of the invoicing process, and ensure customer compliance with terms.
Monitor contract cost performance with project managers in departments and Finance.
Work with Risk Management to coordinate contractual insurance requirements.
Review terms and conditions to address provisions and risks of financial terms, acceptance criteria, delivery requirements, warranty, intellectual property, termination provisions, indemnification and all other potential risk areas and recommend risk mitigation strategies.
Guide on contract matters to project managers or other operational staff in departments, including the Procurement Department, including training in contracting practices and procedures.
Develop and implement contract management and administration procedures in compliance with city policy.
Monitor compliance by city employees with established procedures and identify areas of recurrent pressure. Ensure contract and agreement close‑outs, extensions, or renewals.
Monitor customer satisfaction with City terms and conditions and contracting practices.
Ensure that executed contracts are communicated to all relevant parties to provide contract visibility and awareness, and interpretation to support implementation.
Monitor transaction compliance (milestones, deliverables, invoicing etc.).
Prepare documentation for the City Manager’s or the City Council’s approval of contracts and agreements.
Ensure all contracts and agreements are entered into the City’s contract database.
Facilitate good working relationships with minority and female contractors in an effort to further the goals and objectives of the City’s M/FBE program.
Participate in contract compliance outreach sessions designed to increase the pool of available MBE/FBE/SBE firms.
Minimum Qualifications Candidate must have a bachelor’s degree or higher from a regionally accredited institution with a major in Business Administration, Public Administration, Finance, Business Law, or a closely related field. Candidate must have 6-9 years of work experience in the contract management field. Candidate must have at least 3 years of work experience in the purchasing field. Certified Professional Contracts Manager (CPCM) certification is desirable. Local government experience preferred. A comparable amount of training and experience may be substituted for the minimum qualifications.
Knowledge, Skills, and Abilities
Knowledge of the principles and practices of public/governmental contract administration and management.
Knowledge of Federal, State, and local laws pertaining to purchasing, contracts and contract compliance.
Knowledge of large‑scale purchasing methods (ITB’s, RFP’s, RFQ’s, RLI’s, RFI, etc.) and procedures in a wide variety of commodities and services.
Knowledge of bookkeeping and accounting principles and practices.
Ability to communicate clearly and concisely, both orally and in writing.
Ability to work independently, with limited to no on‑site supervision.
Ability to make mathematical calculations with accuracy.
Ability to complete a variety of forms, log sheets, and reports.
Ability to identify errors in account numbers, dates, amounts or related information.
Ability to use Word, Excel, and PowerPoint.
Ability to communicate persuasively and effectively.
Ability to negotiate effectively with both internal and external customers.
Ability to establish and maintain effective working relationships with City staff, City Council, contract vendors, and the general public.
Ability to conduct investigations to determine contract compliance.
Ability to analyze, solve problems, render advice and assistance on contractual matters.
Ability to exercise independent judgement in interpreting City and departmental policies, rules, and regulations.
Ability to establish and maintain effective working relationships.
Ability to serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of all city ethics and conflicts of interest policies. A strong understanding of ethical behavior is required.
Ability to establish and maintain effective working relationships with the general public, co‑workers, city officials and members of diverse cultural and linguistic backgrounds regardless of race, religion, age, sex, disability or political affiliation.
Ability to maintain regular and punctual attendance.
Physical Requirements Must use sensory skills to effectively communicate and interact with other employees and the public through the use of the telephone and personal contact as normally defined by the ability to see, read, talk, hear, handle, or feel objects and controls. Physical capability to effectively use and operate various items of office related equipment, such as, but not limited to a personal computer, calculator, copier, and fax machine. No significant moving, climbing, carrying, bending, kneeling, crawling, reaching, handling, or pulling. Sedentary position with the ability to see, read, talk, handle, or feel objects and controls. Physical abilities include frequent light lifting up to 10 lbs. and occasionally up to 20 lbs., walking, standing, pushing, reaching, and grasping. The noise level in this environment is usually quiet in an inside office setting.
Special Requirements Possession of a valid, appropriate driver's license and an acceptable driving record.
Seniority level Mid-Senior level
Employment type Full‑time
Job function Management and Manufacturing
Industries Government Administration
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CONTRACT MANAGER
role at City of South Fulton.
Base pay range $99,161.88/yr - $99,161.88/yr
Essential Duties This is a highly responsible advanced professional position that maintains contracts/agreements citywide. This employee acts under the direction and general supervision of the Director of Procurement.
Responsible for drafting, evaluation, negotiation, execution, and overall management responsibilities of all City contracts and agreements.
Serve as the point of contact in the Procurement Department for customers on contractual matters.
Act as contractual liaison between city employees and customers, ensuring timely review and approval/reconciliation of variations.
Provide red‑lined recommendations and negotiate directly with customer attorneys or purchasing staff until consensus has been reached.
Maintain contractual records and documentation such as receipt and control of all contract correspondence, customer contact information sheets, contract amendments, status reports and other documents for all projects.
Negotiate appropriate contract type, scope, price, profit, terms, and recommend changes.
Lead the development of a comprehensive negotiation strategy/plan, working with project management and other operational staff in departments.
Establish equitable payment terms, facilitate timely payments through coordinated oversight with the Finance Department of the invoicing process, and ensure customer compliance with terms.
Monitor contract cost performance with project managers in departments and Finance.
Work with Risk Management to coordinate contractual insurance requirements.
Review terms and conditions to address provisions and risks of financial terms, acceptance criteria, delivery requirements, warranty, intellectual property, termination provisions, indemnification and all other potential risk areas and recommend risk mitigation strategies.
Guide on contract matters to project managers or other operational staff in departments, including the Procurement Department, including training in contracting practices and procedures.
Develop and implement contract management and administration procedures in compliance with city policy.
Monitor compliance by city employees with established procedures and identify areas of recurrent pressure. Ensure contract and agreement close‑outs, extensions, or renewals.
Monitor customer satisfaction with City terms and conditions and contracting practices.
Ensure that executed contracts are communicated to all relevant parties to provide contract visibility and awareness, and interpretation to support implementation.
Monitor transaction compliance (milestones, deliverables, invoicing etc.).
Prepare documentation for the City Manager’s or the City Council’s approval of contracts and agreements.
Ensure all contracts and agreements are entered into the City’s contract database.
Facilitate good working relationships with minority and female contractors in an effort to further the goals and objectives of the City’s M/FBE program.
Participate in contract compliance outreach sessions designed to increase the pool of available MBE/FBE/SBE firms.
Minimum Qualifications Candidate must have a bachelor’s degree or higher from a regionally accredited institution with a major in Business Administration, Public Administration, Finance, Business Law, or a closely related field. Candidate must have 6-9 years of work experience in the contract management field. Candidate must have at least 3 years of work experience in the purchasing field. Certified Professional Contracts Manager (CPCM) certification is desirable. Local government experience preferred. A comparable amount of training and experience may be substituted for the minimum qualifications.
Knowledge, Skills, and Abilities
Knowledge of the principles and practices of public/governmental contract administration and management.
Knowledge of Federal, State, and local laws pertaining to purchasing, contracts and contract compliance.
Knowledge of large‑scale purchasing methods (ITB’s, RFP’s, RFQ’s, RLI’s, RFI, etc.) and procedures in a wide variety of commodities and services.
Knowledge of bookkeeping and accounting principles and practices.
Ability to communicate clearly and concisely, both orally and in writing.
Ability to work independently, with limited to no on‑site supervision.
Ability to make mathematical calculations with accuracy.
Ability to complete a variety of forms, log sheets, and reports.
Ability to identify errors in account numbers, dates, amounts or related information.
Ability to use Word, Excel, and PowerPoint.
Ability to communicate persuasively and effectively.
Ability to negotiate effectively with both internal and external customers.
Ability to establish and maintain effective working relationships with City staff, City Council, contract vendors, and the general public.
Ability to conduct investigations to determine contract compliance.
Ability to analyze, solve problems, render advice and assistance on contractual matters.
Ability to exercise independent judgement in interpreting City and departmental policies, rules, and regulations.
Ability to establish and maintain effective working relationships.
Ability to serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of all city ethics and conflicts of interest policies. A strong understanding of ethical behavior is required.
Ability to establish and maintain effective working relationships with the general public, co‑workers, city officials and members of diverse cultural and linguistic backgrounds regardless of race, religion, age, sex, disability or political affiliation.
Ability to maintain regular and punctual attendance.
Physical Requirements Must use sensory skills to effectively communicate and interact with other employees and the public through the use of the telephone and personal contact as normally defined by the ability to see, read, talk, hear, handle, or feel objects and controls. Physical capability to effectively use and operate various items of office related equipment, such as, but not limited to a personal computer, calculator, copier, and fax machine. No significant moving, climbing, carrying, bending, kneeling, crawling, reaching, handling, or pulling. Sedentary position with the ability to see, read, talk, handle, or feel objects and controls. Physical abilities include frequent light lifting up to 10 lbs. and occasionally up to 20 lbs., walking, standing, pushing, reaching, and grasping. The noise level in this environment is usually quiet in an inside office setting.
Special Requirements Possession of a valid, appropriate driver's license and an acceptable driving record.
Seniority level Mid-Senior level
Employment type Full‑time
Job function Management and Manufacturing
Industries Government Administration
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