The University of Texas at Austin
Senior Administrative Associate
The University of Texas at Austin, Campus, Illinois, us, 60920
Job Details
Job Title:
Senior Administrative Associate Hiring Department:
Special Education Position Open To:
All Applicants Weekly Scheduled Hours:
40 FLSA Status:
Non-Exempt Earliest Start Date:
Immediately Position Duration:
Expected to Continue Until Aug 31, 2026 Location:
UT MAIN CAMPUS
Overview The purpose of this position is to support Principal Investigators and research staff with event coordination, organization, and facilitation as well as support post-award research grant management.
Responsibilities
Maintain and monitor budgets for research projects, work with PIs on amendments and progress reports.
Process travel, payments, contracts, and purchasing for staff, consultants, and participants.
Coordinate, organize, and facilitate all aspects of events including contracts with hotels and consultants, all related travel and reimbursements, and final payments.
Update and maintain administrative spreadsheets, Box, and paper files.
Other duties as assigned.
Required Qualifications
High school graduation or GED.
Five years of clerical experience.
1+ years experience with events planning and coordination.
Proven ability to multi-task, prioritize, meet deadlines, and work independently.
Clear and effective oral and written communication skills. Professional demeanor.
Proficient with Microsoft Word and Excel. Proficient with Mac computers.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
Bachelor's degree.
Three years of clerical experience.
Prior experience working in Workday, Define, and other UT systems.
Working knowledge of UT policies and procedures.
Salary Range Salary Range:
$45,000 - $51,534
Working Conditions Typical office environment
Required Materials
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest
Important for Applicants For applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current University Employees and Contingent Workers As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled into your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions and upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
Equal Opportunity Employer The University of Texas at Austin is an equal opportunity/affirmative action employer and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
Pay Transparency The University will not discriminate against employees or applicants who inquire about, discuss, or disclose compensation information. However, employees with access to compensation information should not disclose it to individuals who do not have authorization to access such information, except as permitted by law or policy.
Employment Eligibility Verification If hired, you will be required to complete the federal Employment Eligibility Verification (I-9) form and present acceptable documents to prove identity and work authorization. Documents must be presented no later than the third day of employment.
E-Verify The University uses E-Verify to check work authorization for all new hires. For more information about E-Verify, please refer to the university policies.
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Job Title:
Senior Administrative Associate Hiring Department:
Special Education Position Open To:
All Applicants Weekly Scheduled Hours:
40 FLSA Status:
Non-Exempt Earliest Start Date:
Immediately Position Duration:
Expected to Continue Until Aug 31, 2026 Location:
UT MAIN CAMPUS
Overview The purpose of this position is to support Principal Investigators and research staff with event coordination, organization, and facilitation as well as support post-award research grant management.
Responsibilities
Maintain and monitor budgets for research projects, work with PIs on amendments and progress reports.
Process travel, payments, contracts, and purchasing for staff, consultants, and participants.
Coordinate, organize, and facilitate all aspects of events including contracts with hotels and consultants, all related travel and reimbursements, and final payments.
Update and maintain administrative spreadsheets, Box, and paper files.
Other duties as assigned.
Required Qualifications
High school graduation or GED.
Five years of clerical experience.
1+ years experience with events planning and coordination.
Proven ability to multi-task, prioritize, meet deadlines, and work independently.
Clear and effective oral and written communication skills. Professional demeanor.
Proficient with Microsoft Word and Excel. Proficient with Mac computers.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
Bachelor's degree.
Three years of clerical experience.
Prior experience working in Workday, Define, and other UT systems.
Working knowledge of UT policies and procedures.
Salary Range Salary Range:
$45,000 - $51,534
Working Conditions Typical office environment
Required Materials
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest
Important for Applicants For applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current University Employees and Contingent Workers As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled into your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions and upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
Equal Opportunity Employer The University of Texas at Austin is an equal opportunity/affirmative action employer and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
Pay Transparency The University will not discriminate against employees or applicants who inquire about, discuss, or disclose compensation information. However, employees with access to compensation information should not disclose it to individuals who do not have authorization to access such information, except as permitted by law or policy.
Employment Eligibility Verification If hired, you will be required to complete the federal Employment Eligibility Verification (I-9) form and present acceptable documents to prove identity and work authorization. Documents must be presented no later than the third day of employment.
E-Verify The University uses E-Verify to check work authorization for all new hires. For more information about E-Verify, please refer to the university policies.
#J-18808-Ljbffr