The University of Texas at Austin
Senior Administrative Associate - UTIG
The University of Texas at Austin, Campus, Illinois, us, 60920
Job Posting Title:
Senior Administrative Associate – UTIG
Hiring Department:
Institute for Geophysics
Position Open To:
All Applicants
Weekly Scheduled Hours:
25
FLSA Status:
Non-Exempt
Earliest Start Date:
Jan 12 2026
Position Duration:
Expected to Continue
Location:
PICKLE RESEARCH CAMPUS
Job Details The Institute for Geophysics (UTIG), an organized research unit in the Jackson School of Geosciences, seeks to hire a Senior Administrative Associate. The position is located at The University of Texas J.J. Pickle Research Campus in northwest Austin. Scientists and students at UTIG conduct expeditionary research in Earth Science in all parts of the world, and are also involved in planetary missions and climate modeling.
Benefits
Competitive health benefits (employee premiums covered at 100%)
Voluntary Vision, Dental, Life, and Disability insurance options
Generous paid vacation, sick time, and holidays
Hybrid work schedule
Teachers Retirement System of Texas, a defined benefit retirement plan, with employer matching funds
Additional Voluntary Retirement Programs: Tax‑Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
Flexible spending account options for medical and childcare expenses
Robust free training access through LinkedIn Learning plus professional conference opportunities
Tuition assistance
Expansive employee discount program including athletic tickets
Free access to UT Austin’s libraries and museums with staff ID card
Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card
For more details, see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards
Purpose Serve as a Senior Administrative Associate for the Institute for Geophysics and provide support in facilities management and procurement.
Responsibilities
Act as the ROC Building Manager and Space Coordinator: monitor appearance and condition of the ROC building, shared spaces and grounds; coordinate maintenance services through UT Facilities; process maintenance requests in the UT Works system; manage annual space usage reporting; support related audits.
Serve as the Institute EHS Coordinator and Fire Warden: coordinate safety and emergency tasks, permitting requirements and materials disposal.
Coordinate building access: issue physical keys, manage electronic keyless entry/access system (BACS/Genetec).
Assist in movement of equipment, furniture, furnishings, office moves and property surplus activities.
Conduct facilities and procurement activities in support of research, administration and events; serve as departmental procurement card holder; process procurements via Amazon.com, UT Market, HEB.com and other appropriate platforms; monitor and coordinate office supply replenishment; manage event site reservation, signage and permitting; assist other staff with event set‑up and teardown; provide backup support to Seminar Series Coordinator.
Manage departmental vehicle fleet: coordinate maintenance with fleet services; register and report mileage (CARMA and offline); manage UTDRIVER certification program; issue fuel cards and vehicle keys; manage parking permits for authorized UTIG staff and visitors.
Support the Institute Inventory Associate during annual inventory scanning and certification.
Serve as alternate/backup receiving representative: notify and distribute deliveries and coordinate with Campus Distribution Services; manage incoming letter mail in the institute mail room.
Serve as alternate/backup warehouse operations coordinator, assisting the Warehouse Building Manager with receiving shipments, renovations and outbound shipments.
Other related duties as assigned.
Required Qualifications
Bachelor’s degree and at least three years of clerical or administrative experience.
Strong interpersonal skills and a positive, professional demeanor.
Outstanding organizational, problem‑solving and time‑management skills with keen eye for detail.
Ability to lift and move heavy equipment (up to 100 pounds).
Excellent oral and written communication skills.
Preferred Qualifications
Experience managing a building.
Experience conducting procurement activities for a university or state agency.
Driving Required Willingness to complete all required University of Texas driving courses.
Salary Range $50,000 FTE, prorated to $31,250 at 25 hours per week.
Working Conditions
Repetitive use of a keyboard at a workstation, manual dexterity.
Lifts and moves office files, supplies, hardware, furniture and equipment up to 100 pounds.
Position is 100% in office on the Research Pickle Campus.
Required Materials
Letter of interest
Resume/CV
Three work references with contact information; at least one reference should be a supervisor.
Important for applicants who are NOT current university employees or contingent workers You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new resume for subsequent applications. Any additional required materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi‑select additional files. Before submitting your online job application, ensure all required materials have been uploaded. Once your application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers As a current university employee or contingent worker, you must apply within Workday by searching for Find UT Jobs. If you are a current University employee, log in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and update the sections in your Professional Profile before you apply. This information will be pulled into your application The application is one page and you will be prompted to your resume. In addition, you must respond to the application questions presented to upload any additional required materials (letter of interest, references, etc.) that were noted above.
Employment Eligibility Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited through University‑Wide or Open Recruiting, including promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
Retirement Plan Eligibility The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
Background Checks A criminal history background check will be required for finalists under consideration for this position.
Equal Opportunity Employer The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion or veteran status in employment, educational programs and activities, and admissions.
Pay Transparency The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
Employment Eligibility Verification If hired, you will be required to complete the federal Employment Eligibility Verification I‑9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents must be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
E‑Verify The University of Texas at Austin uses E‑Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E‑Verify is 854197. For more information about E‑Verify, see the following:
E‑Verify Poster (English and Spanish)
Right to Work Poster (English)
Right to Work Poster (Spanish)
Compliance Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified as a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP‑3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
#J-18808-Ljbffr
Senior Administrative Associate – UTIG
Hiring Department:
Institute for Geophysics
Position Open To:
All Applicants
Weekly Scheduled Hours:
25
FLSA Status:
Non-Exempt
Earliest Start Date:
Jan 12 2026
Position Duration:
Expected to Continue
Location:
PICKLE RESEARCH CAMPUS
Job Details The Institute for Geophysics (UTIG), an organized research unit in the Jackson School of Geosciences, seeks to hire a Senior Administrative Associate. The position is located at The University of Texas J.J. Pickle Research Campus in northwest Austin. Scientists and students at UTIG conduct expeditionary research in Earth Science in all parts of the world, and are also involved in planetary missions and climate modeling.
Benefits
Competitive health benefits (employee premiums covered at 100%)
Voluntary Vision, Dental, Life, and Disability insurance options
Generous paid vacation, sick time, and holidays
Hybrid work schedule
Teachers Retirement System of Texas, a defined benefit retirement plan, with employer matching funds
Additional Voluntary Retirement Programs: Tax‑Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
Flexible spending account options for medical and childcare expenses
Robust free training access through LinkedIn Learning plus professional conference opportunities
Tuition assistance
Expansive employee discount program including athletic tickets
Free access to UT Austin’s libraries and museums with staff ID card
Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card
For more details, see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards
Purpose Serve as a Senior Administrative Associate for the Institute for Geophysics and provide support in facilities management and procurement.
Responsibilities
Act as the ROC Building Manager and Space Coordinator: monitor appearance and condition of the ROC building, shared spaces and grounds; coordinate maintenance services through UT Facilities; process maintenance requests in the UT Works system; manage annual space usage reporting; support related audits.
Serve as the Institute EHS Coordinator and Fire Warden: coordinate safety and emergency tasks, permitting requirements and materials disposal.
Coordinate building access: issue physical keys, manage electronic keyless entry/access system (BACS/Genetec).
Assist in movement of equipment, furniture, furnishings, office moves and property surplus activities.
Conduct facilities and procurement activities in support of research, administration and events; serve as departmental procurement card holder; process procurements via Amazon.com, UT Market, HEB.com and other appropriate platforms; monitor and coordinate office supply replenishment; manage event site reservation, signage and permitting; assist other staff with event set‑up and teardown; provide backup support to Seminar Series Coordinator.
Manage departmental vehicle fleet: coordinate maintenance with fleet services; register and report mileage (CARMA and offline); manage UTDRIVER certification program; issue fuel cards and vehicle keys; manage parking permits for authorized UTIG staff and visitors.
Support the Institute Inventory Associate during annual inventory scanning and certification.
Serve as alternate/backup receiving representative: notify and distribute deliveries and coordinate with Campus Distribution Services; manage incoming letter mail in the institute mail room.
Serve as alternate/backup warehouse operations coordinator, assisting the Warehouse Building Manager with receiving shipments, renovations and outbound shipments.
Other related duties as assigned.
Required Qualifications
Bachelor’s degree and at least three years of clerical or administrative experience.
Strong interpersonal skills and a positive, professional demeanor.
Outstanding organizational, problem‑solving and time‑management skills with keen eye for detail.
Ability to lift and move heavy equipment (up to 100 pounds).
Excellent oral and written communication skills.
Preferred Qualifications
Experience managing a building.
Experience conducting procurement activities for a university or state agency.
Driving Required Willingness to complete all required University of Texas driving courses.
Salary Range $50,000 FTE, prorated to $31,250 at 25 hours per week.
Working Conditions
Repetitive use of a keyboard at a workstation, manual dexterity.
Lifts and moves office files, supplies, hardware, furniture and equipment up to 100 pounds.
Position is 100% in office on the Research Pickle Campus.
Required Materials
Letter of interest
Resume/CV
Three work references with contact information; at least one reference should be a supervisor.
Important for applicants who are NOT current university employees or contingent workers You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new resume for subsequent applications. Any additional required materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi‑select additional files. Before submitting your online job application, ensure all required materials have been uploaded. Once your application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers As a current university employee or contingent worker, you must apply within Workday by searching for Find UT Jobs. If you are a current University employee, log in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and update the sections in your Professional Profile before you apply. This information will be pulled into your application The application is one page and you will be prompted to your resume. In addition, you must respond to the application questions presented to upload any additional required materials (letter of interest, references, etc.) that were noted above.
Employment Eligibility Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited through University‑Wide or Open Recruiting, including promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
Retirement Plan Eligibility The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
Background Checks A criminal history background check will be required for finalists under consideration for this position.
Equal Opportunity Employer The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion or veteran status in employment, educational programs and activities, and admissions.
Pay Transparency The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
Employment Eligibility Verification If hired, you will be required to complete the federal Employment Eligibility Verification I‑9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents must be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
E‑Verify The University of Texas at Austin uses E‑Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E‑Verify is 854197. For more information about E‑Verify, see the following:
E‑Verify Poster (English and Spanish)
Right to Work Poster (English)
Right to Work Poster (Spanish)
Compliance Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified as a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP‑3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
#J-18808-Ljbffr