Mariposa County
Overview
There is currently one (1) Office Assistant II position available on the Office Support Unit Team within the Administrative Division of the Health and Human Services Agency. Only Online Applications will be Accepted. Definition
To perform a variety of routine to moderately difficult office support duties in assigned County departments; and to perform related duties and responsibilities as required. Distinguishing Characteristics
Office Assistant I is the entry-level classification of the County's office support series. Under close supervision, incumbents learn and perform a wide range of office support and general clerical duties. This class is flexibly staffed with Office Assistant II, and incumbents normally advance to the higher level after gaining experience and achieving proficiency that meets the experience and time-in-grade requirements for Office Assistant II. Office Assistant II is the fully qualified, journey-level classification in the series, competent to perform a variety of routine to moderately difficult office support and clerical duties. Incumbents perform tasks with only occasional instruction or assistance within a framework of established procedures. Specific duties and scope of responsibility will vary with the organizational unit to which assigned. Supervision Received and Exercised
Receives general supervision from assigned lead/supervisory/management staff. Positions in these classifications do not exercise lead or supervisory responsibility. Examples of Duties
Performs a variety of routine to moderately complex clerical support duties to assist staff in sub-professional office activities. Gathers information from a variety of sources for the completion and processing of forms, records, applications, etc.; contacts individuals to obtain additional information. Maintains records, lists, and logs. Types or word processes, prepares, processes, copies, collates, files/retrieves files, sends and receives documents; may compose routine correspondence and other documents as required following standard formats or templates. Proofreads and checks typed and other materials for accuracy, completeness, and compliance with departmental policies and regulations. Establishes and maintains office files. Enters and retrieves computer data; generates computer reports and/or spreadsheets. Provides assistance with fiscal operations of the department, including but not limited to collecting and recording various fees, fines or other monies, and maintaining journals, ledgers and other financial or statistical records. Answers the telephone and provides information to callers; greets and assists office visitors; may use a two-way radio to communicate with field personnel. Schedules meetings and appointments. Opens, processes, and distributes mail. Monitors stock and replenishes office supplies. Orders equipment and schedules maintenance of equipment, including vehicles. Minimum Qualifications
Office Assistant I
One year of full-time equivalent clerical administrative support experience or one year of business school education. Office Assistant II
Two years of increasingly responsible full-time equivalent clerical experience, or one year as an Office Assistant I in Mariposa County. Education
High school diploma or GED equivalent, preferably including classes in typing, bookkeeping and related subjects. Additional Requirements
Possession of a valid California driver's license. Under certain circumstances, the Human Resources Director may accept a valid driver's license from another state if applicant acknowledges his/her intent to acquire a California driver's license within three months by signing an acknowledgement form. Supplemental Information – Employment Standards
Knowledge Of
Office Assistant I: Basic clerical practices and procedures; modern office practices and technology; basic business arithmetic; English usage, spelling, grammar and punctuation; safe work practices. Office Assistant II: In addition to Office Assistant I, pertinent federal, state and local laws, codes, ordinances and regulations; county and department policies and procedures; programs and goals of the assigned department; methods of preparing and processing records, forms and documents; business letter writing and standard formats for typed materials. Ability To
Office Assistant I: Learn and apply applicable laws, rules and procedures; perform detailed clerical work accurately; maintain confidentiality; communicate clearly; follow instructions; safely operate office equipment; type and word process; perform mathematical computations; manage deadlines; establish effective working relationships; respond to internal and external customers. Office Assistant II: In addition to Office Assistant I, organize work, set priorities, meet deadlines with minimal direction; use computers for word processing and records management; exercise independent judgment within guidelines; compose routine correspondence and reports; research and compile information. Typical Working Conditions
Work is performed in a normal office environment. Selection Process
All interested applicants must complete and submit a job application including any required supplemental questionnaires and documentation. For those who meet the minimum qualifications, a competitive evaluation of the training and experience described on the application or supplemental questionnaire, a written examination, a structured oral interview, a performance rating, or a combination of these may be performed. You will be scored based on that evaluation. This process may be altered if there are ten or fewer qualified applicants. This class specification lists the major duties and requirements of the job and is not all inclusive. Incumbents may be expected to perform other duties as required. View Benefits
To View Benefits Please Click Here: https://www.mariposacounty.org/DocumentCenter/View/92994/Mariposa-County-Summary-of-Benefits-2025 Note: The description above reflects the content of the provided job description without introducing new information.
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There is currently one (1) Office Assistant II position available on the Office Support Unit Team within the Administrative Division of the Health and Human Services Agency. Only Online Applications will be Accepted. Definition
To perform a variety of routine to moderately difficult office support duties in assigned County departments; and to perform related duties and responsibilities as required. Distinguishing Characteristics
Office Assistant I is the entry-level classification of the County's office support series. Under close supervision, incumbents learn and perform a wide range of office support and general clerical duties. This class is flexibly staffed with Office Assistant II, and incumbents normally advance to the higher level after gaining experience and achieving proficiency that meets the experience and time-in-grade requirements for Office Assistant II. Office Assistant II is the fully qualified, journey-level classification in the series, competent to perform a variety of routine to moderately difficult office support and clerical duties. Incumbents perform tasks with only occasional instruction or assistance within a framework of established procedures. Specific duties and scope of responsibility will vary with the organizational unit to which assigned. Supervision Received and Exercised
Receives general supervision from assigned lead/supervisory/management staff. Positions in these classifications do not exercise lead or supervisory responsibility. Examples of Duties
Performs a variety of routine to moderately complex clerical support duties to assist staff in sub-professional office activities. Gathers information from a variety of sources for the completion and processing of forms, records, applications, etc.; contacts individuals to obtain additional information. Maintains records, lists, and logs. Types or word processes, prepares, processes, copies, collates, files/retrieves files, sends and receives documents; may compose routine correspondence and other documents as required following standard formats or templates. Proofreads and checks typed and other materials for accuracy, completeness, and compliance with departmental policies and regulations. Establishes and maintains office files. Enters and retrieves computer data; generates computer reports and/or spreadsheets. Provides assistance with fiscal operations of the department, including but not limited to collecting and recording various fees, fines or other monies, and maintaining journals, ledgers and other financial or statistical records. Answers the telephone and provides information to callers; greets and assists office visitors; may use a two-way radio to communicate with field personnel. Schedules meetings and appointments. Opens, processes, and distributes mail. Monitors stock and replenishes office supplies. Orders equipment and schedules maintenance of equipment, including vehicles. Minimum Qualifications
Office Assistant I
One year of full-time equivalent clerical administrative support experience or one year of business school education. Office Assistant II
Two years of increasingly responsible full-time equivalent clerical experience, or one year as an Office Assistant I in Mariposa County. Education
High school diploma or GED equivalent, preferably including classes in typing, bookkeeping and related subjects. Additional Requirements
Possession of a valid California driver's license. Under certain circumstances, the Human Resources Director may accept a valid driver's license from another state if applicant acknowledges his/her intent to acquire a California driver's license within three months by signing an acknowledgement form. Supplemental Information – Employment Standards
Knowledge Of
Office Assistant I: Basic clerical practices and procedures; modern office practices and technology; basic business arithmetic; English usage, spelling, grammar and punctuation; safe work practices. Office Assistant II: In addition to Office Assistant I, pertinent federal, state and local laws, codes, ordinances and regulations; county and department policies and procedures; programs and goals of the assigned department; methods of preparing and processing records, forms and documents; business letter writing and standard formats for typed materials. Ability To
Office Assistant I: Learn and apply applicable laws, rules and procedures; perform detailed clerical work accurately; maintain confidentiality; communicate clearly; follow instructions; safely operate office equipment; type and word process; perform mathematical computations; manage deadlines; establish effective working relationships; respond to internal and external customers. Office Assistant II: In addition to Office Assistant I, organize work, set priorities, meet deadlines with minimal direction; use computers for word processing and records management; exercise independent judgment within guidelines; compose routine correspondence and reports; research and compile information. Typical Working Conditions
Work is performed in a normal office environment. Selection Process
All interested applicants must complete and submit a job application including any required supplemental questionnaires and documentation. For those who meet the minimum qualifications, a competitive evaluation of the training and experience described on the application or supplemental questionnaire, a written examination, a structured oral interview, a performance rating, or a combination of these may be performed. You will be scored based on that evaluation. This process may be altered if there are ten or fewer qualified applicants. This class specification lists the major duties and requirements of the job and is not all inclusive. Incumbents may be expected to perform other duties as required. View Benefits
To View Benefits Please Click Here: https://www.mariposacounty.org/DocumentCenter/View/92994/Mariposa-County-Summary-of-Benefits-2025 Note: The description above reflects the content of the provided job description without introducing new information.
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