Executive Assistant

We are seeking an Executive Assistant to join a leading Real Estate Team in Newton, MA. This role is pivotal in enabling our agents to focus on sales by managing daily administrative operations. The ideal candidate will demonstrate a talent for establishing and executing office procedures. While a background in Real Estate is advantageous, it is not mandatory. The successful candidate will exhibit a strong commitment to precision, detail, and open communication in all tasks. Compensation: Salary Range: $65,000 - $75,000 Generous Paid Time Off (PTO) Bonus Potential Opportunities for Growth Responsibilities: Assisting and supporting the owner in all business and personal areas requiring attention. Overseeing the virtual transaction coordinator to ensure all systems are followed from contract to closing. Coordinating and setting up Open Houses. Assisting with social media and email marketing efforts. Planning and coordinating client events. Meeting agents, clients, vendors, and ancillary services at listings and other properties. Maintaining and updating database management systems. Screening and directing phone calls and distributing correspondence. Handling requests and inquiries with professionalism and efficiency. Scheduling meetings and appointments. Producing reports, presentations, and briefs. Assisting multiple agents with various needs to support their success. Ensuring clients have an extraordinary experience throughout the process. Tracking expenses accurately and assisting with effective budgeting. Supporting lead management efforts. Marketing listings, business services, and the team through social media and other channels. Guiding clients through the closing process. Hiring, training, and holding team members accountable. Qualifications: Proven experience as an executive assistant or related field. Real Estate, mortgage, or escrow experience preferred. Strong attention to detail. Tech savvy; up-to-date with the latest office gadgets and applications, and able to navigate new systems quickly. Able to multitask and prioritize daily workload - can work on multiple projects at once. Able to work independently to support a team and appropriately manage time. Strong written and verbal communication skills. Strong problem-solving abilities. Discretion and confidentiality. College degree and social media experience are preferred. Candidate will need to be willing to obtain a real estate license upon hiring. We are an equal opportunities employer and welcome applications from all qualified candidates.

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