City of McFarland
Part-Time Administrative Assistant
City of McFarland, Mc Farland, California, United States, 93250
CITY OF MCFARLAND ADMINISTRATIVE ASSISTANT I
Salary Range: $18.62- $23.84 (Hourly, Non-Exempt)
POSITION SUMMARY The Administrative Assistant will provide administrative and operational support. This entry-level role involves responsible clerical and secretarial duties of general and specialized nature in support of the assigned department, division, or program area. The ideal candidate is a quick learner, highly professional, and attentive to detail, handling a wide range of administrative responsibilities independently and under close supervision.
JOB DUTIES
Work under supervision while in progress and/or fit an established structure or pattern.
Perform receptionist duties; answer the telephone and provide general assistance and information to the public and internal customers regarding department policies and procedures as required.
Type, proofread, and process a variety of documents, including general correspondence, memos, and statistical charts from rough drafts or verbal instruction.
Perform a wide variety of general clerical work including the maintenance of records, verifying accuracy of information, researching discrepancies, and recording information.
Copy, sort, collate and staple a variety of documents, reports, and correspondence.
Open, sort and distribute mail.
Organize community events and workshops.
Assist Department Heads and Supervisors as assigned.
Use standard computer office software and equipment including word processing and spreadsheet packages.
Prepare requisitions and purchase orders.
Perform related duties as assigned.
QUALIFICATIONS Knowledge of modern office practices, procedures, and methods; standard office equipment such as telephone, personal computer, printer, typewriter, copier, electronic mail, calculator, fax, shredder, and other standard office equipment; computer software such as word processing, various database, and spreadsheet calculations; receptionist and telephone techniques; proper English usage, spelling, grammar, punctuation including basic mathematics; and basic methods and procedures of purchasing.
Ability to learn to operate photocopy, offset, and related duplicating machine and folding, collating, cutting hole punching equipment as required and operate a personal computer and related equipment; type or use word processing to produce clear, clean, accurate documents in a timely manner; deal tactfully and courteously with the public and city staff; perform clerical and record keeping duties; communicate effectively, both oral and in writing; understand and carry out oral and written direction; establish and maintain effective work relationships with those contacted in the course of work; maintain a regular and reliable level of attendance.
Typing certificate for 35 WPM. Possession or ability to obtain a valid California Driver’s License may be required.
Bilingual fluency in English and Spanish is desirable.
EQUAL OPPORTUNITY EMPLOYER The City of McFarland is an Equal Opportunity Employer. In accordance with the Americans with Disabilities Act of 1990 (ADA), requests for special accommodations during any stage of the examination process should be made in advance to the Human Resources Department.
EDUCATION AND EXPERIENCE
One year of experience providing general office support duties.
High school Diploma or equivalent. Specialized coursework in office practices such as computer software packages, typing, filing is desirable.
SCHEDULE AND BENEFITS
9/80 Schedule Monday through Friday.
Part-time employee is not eligible for employment benefits, except as required by law.
Physical demands: frequent walking, sitting, talking, hearing; use of hands; lift up to 25 lbs; set up graphics, tables, chairs.
#J-18808-Ljbffr
Salary Range: $18.62- $23.84 (Hourly, Non-Exempt)
POSITION SUMMARY The Administrative Assistant will provide administrative and operational support. This entry-level role involves responsible clerical and secretarial duties of general and specialized nature in support of the assigned department, division, or program area. The ideal candidate is a quick learner, highly professional, and attentive to detail, handling a wide range of administrative responsibilities independently and under close supervision.
JOB DUTIES
Work under supervision while in progress and/or fit an established structure or pattern.
Perform receptionist duties; answer the telephone and provide general assistance and information to the public and internal customers regarding department policies and procedures as required.
Type, proofread, and process a variety of documents, including general correspondence, memos, and statistical charts from rough drafts or verbal instruction.
Perform a wide variety of general clerical work including the maintenance of records, verifying accuracy of information, researching discrepancies, and recording information.
Copy, sort, collate and staple a variety of documents, reports, and correspondence.
Open, sort and distribute mail.
Organize community events and workshops.
Assist Department Heads and Supervisors as assigned.
Use standard computer office software and equipment including word processing and spreadsheet packages.
Prepare requisitions and purchase orders.
Perform related duties as assigned.
QUALIFICATIONS Knowledge of modern office practices, procedures, and methods; standard office equipment such as telephone, personal computer, printer, typewriter, copier, electronic mail, calculator, fax, shredder, and other standard office equipment; computer software such as word processing, various database, and spreadsheet calculations; receptionist and telephone techniques; proper English usage, spelling, grammar, punctuation including basic mathematics; and basic methods and procedures of purchasing.
Ability to learn to operate photocopy, offset, and related duplicating machine and folding, collating, cutting hole punching equipment as required and operate a personal computer and related equipment; type or use word processing to produce clear, clean, accurate documents in a timely manner; deal tactfully and courteously with the public and city staff; perform clerical and record keeping duties; communicate effectively, both oral and in writing; understand and carry out oral and written direction; establish and maintain effective work relationships with those contacted in the course of work; maintain a regular and reliable level of attendance.
Typing certificate for 35 WPM. Possession or ability to obtain a valid California Driver’s License may be required.
Bilingual fluency in English and Spanish is desirable.
EQUAL OPPORTUNITY EMPLOYER The City of McFarland is an Equal Opportunity Employer. In accordance with the Americans with Disabilities Act of 1990 (ADA), requests for special accommodations during any stage of the examination process should be made in advance to the Human Resources Department.
EDUCATION AND EXPERIENCE
One year of experience providing general office support duties.
High school Diploma or equivalent. Specialized coursework in office practices such as computer software packages, typing, filing is desirable.
SCHEDULE AND BENEFITS
9/80 Schedule Monday through Friday.
Part-time employee is not eligible for employment benefits, except as required by law.
Physical demands: frequent walking, sitting, talking, hearing; use of hands; lift up to 25 lbs; set up graphics, tables, chairs.
#J-18808-Ljbffr