InfiniSource Consulting Solutions, Inc.
DHS Senior Executive Assistant/Administrative Assistant II (Must have DHS experi
InfiniSource Consulting Solutions, Inc., Springfield, Illinois, us, 62777
DHS Senior Executive Assistant/Administrative Assistant II (Must have DHS experience)
InfiniSource Consulting Solutions, Inc. (ICS) is a 150+ employee government contractor specializing in management consulting, information technology, and professional services to the federal government. Our corporate support processes are ISO 9001 certified, giving our customers confidence that we consistently measure and improve our support and are committed to the highest level of customer satisfaction.
ICS is seeking an Executive Assistant/Administrative Assistant II to join our team. The role provides administrative and program support services to the Department of Homeland Security Federal agency divisions and offices.
Provide Executive/Assistant I support to high level executives, directors, and managers.
Manage high level calendar appointments; schedule meetings; coordinate interviews and conferences; evaluate requests for information, appointments, tasks, and other correspondence; and coordinate responses within established deadlines for high level officials.
Organize and prioritize action items and serve as a liaison for internal and external offices.
Manage business relationships with other program offices, divisions, and stakeholders.
Manage logistics, materials, and generate minutes for meetings.
Draft and edit correspondence.
Prepare memoranda, talking points, briefing materials, reports, spreadsheets, and other documentation ensuring correct formatting, grammar, and punctuation.
Maintain filing systems and ensure adherence to agency guidance for the retention, protection, retrieval, transfer, and disposal of records.
Evaluate and assist in the development of office policies and procedures; assist in planning and implementing office systems, layouts, and equipment distribution; and perform other duties as assigned to support a range of administrative operations and activities (special projects, research studies, budget analysis, and other specialized functions).
Coordinate travel logistics, including securing transportation and overnight accommodations in both domestic and international locations; coordinate and communicate travel agendas; and help resolve problems related to last minute changes or cancellations.
Job Type : Full-time, Contract
Requirements :
Minimum of a Bachelor's degree.
Minimum of five to eight years of experience performing high-level administrative duties. Federal government experience desired.
Knowledge of and experience with systems and/or procedures, including records management, SharePoint or similar information systems, human resource information systems, correspondence systems, travel systems, and payroll systems.
Ability to communicate in English both orally and in writing.
Proficiency in Microsoft Office Suite products.
Equal Opportunity Employer : InfiniSource Consulting Solutions is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. U.S. citizenship is required for most positions.
InfiniSource Consulting Solutions offers a competitive salary and a generous benefits package, including medical, dental, vision, life, short and long-term disability insurance, and a 401(k) retirement plan.
Location: Springfield, IL. Salary: $55,000.00-$60,000.00.
#J-18808-Ljbffr
ICS is seeking an Executive Assistant/Administrative Assistant II to join our team. The role provides administrative and program support services to the Department of Homeland Security Federal agency divisions and offices.
Provide Executive/Assistant I support to high level executives, directors, and managers.
Manage high level calendar appointments; schedule meetings; coordinate interviews and conferences; evaluate requests for information, appointments, tasks, and other correspondence; and coordinate responses within established deadlines for high level officials.
Organize and prioritize action items and serve as a liaison for internal and external offices.
Manage business relationships with other program offices, divisions, and stakeholders.
Manage logistics, materials, and generate minutes for meetings.
Draft and edit correspondence.
Prepare memoranda, talking points, briefing materials, reports, spreadsheets, and other documentation ensuring correct formatting, grammar, and punctuation.
Maintain filing systems and ensure adherence to agency guidance for the retention, protection, retrieval, transfer, and disposal of records.
Evaluate and assist in the development of office policies and procedures; assist in planning and implementing office systems, layouts, and equipment distribution; and perform other duties as assigned to support a range of administrative operations and activities (special projects, research studies, budget analysis, and other specialized functions).
Coordinate travel logistics, including securing transportation and overnight accommodations in both domestic and international locations; coordinate and communicate travel agendas; and help resolve problems related to last minute changes or cancellations.
Job Type : Full-time, Contract
Requirements :
Minimum of a Bachelor's degree.
Minimum of five to eight years of experience performing high-level administrative duties. Federal government experience desired.
Knowledge of and experience with systems and/or procedures, including records management, SharePoint or similar information systems, human resource information systems, correspondence systems, travel systems, and payroll systems.
Ability to communicate in English both orally and in writing.
Proficiency in Microsoft Office Suite products.
Equal Opportunity Employer : InfiniSource Consulting Solutions is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. U.S. citizenship is required for most positions.
InfiniSource Consulting Solutions offers a competitive salary and a generous benefits package, including medical, dental, vision, life, short and long-term disability insurance, and a 401(k) retirement plan.
Location: Springfield, IL. Salary: $55,000.00-$60,000.00.
#J-18808-Ljbffr