Vaco by Highspring
Procure to Pay Specialist
Vaco by Highspring, Mount Washington, Kentucky, United States, 40047
Procure-to-Pay (P2P) Specialist
Location: Louisville, KY
Employment Type: Full-time
Seniorilty Level: Mid-Senior
Base Pay Range: $25.00/hr - $27.00/hr
Overview The Procure-to-Pay Specialist is responsible for managing the full procurement and payment lifecycle—from purchase requisition through vendor payment. This role ensures accurate and timely processing of purchase orders, invoices, and payments while maintaining strong vendor relationships and supporting internal purchasing compliance.
Key Responsibilities
Coordinate the end-to-end procure-to-pay process including requisitions, purchase orders, invoice processing, and payments.
Review purchase requests for accuracy, proper coding, and budget compliance.
Create and manage purchase orders in the company's procurement system.
Validate invoice accuracy, matching to purchase orders, and resolve discrepancies (2-way and 3-way match).
Collaborate with vendors and internal departments to resolve invoice, delivery, and payment issues.
Ensure timely vendor payments and maintain vendor records.
Monitor procurement workflows to ensure adherence to policies and controls.
Assist with month-end closing processes and accruals.
Support vendor onboarding and manage vendor master data.
Generate P2P and spend reports for management review.
Ensure compliance with procurement and financial policies.
Qualifications
Associate or bachelor's degree in Accounting, Finance, Business, or related field preferred.
1-3 years' experience in accounts payable, procurement, supply chain, or P2P role.
Experience with ERP and procurement systems (SAP, Oracle, Coupa, Ariba, NetSuite, etc.).
Strong understanding of purchasing and invoice processing workflows.
Excellent communication and vendor-management skills.
Proficiency in Microsoft Excel and other MS Office applications.
Strong attention to detail, organization, and problem‑solving abilities.
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Employment Type: Full-time
Seniorilty Level: Mid-Senior
Base Pay Range: $25.00/hr - $27.00/hr
Overview The Procure-to-Pay Specialist is responsible for managing the full procurement and payment lifecycle—from purchase requisition through vendor payment. This role ensures accurate and timely processing of purchase orders, invoices, and payments while maintaining strong vendor relationships and supporting internal purchasing compliance.
Key Responsibilities
Coordinate the end-to-end procure-to-pay process including requisitions, purchase orders, invoice processing, and payments.
Review purchase requests for accuracy, proper coding, and budget compliance.
Create and manage purchase orders in the company's procurement system.
Validate invoice accuracy, matching to purchase orders, and resolve discrepancies (2-way and 3-way match).
Collaborate with vendors and internal departments to resolve invoice, delivery, and payment issues.
Ensure timely vendor payments and maintain vendor records.
Monitor procurement workflows to ensure adherence to policies and controls.
Assist with month-end closing processes and accruals.
Support vendor onboarding and manage vendor master data.
Generate P2P and spend reports for management review.
Ensure compliance with procurement and financial policies.
Qualifications
Associate or bachelor's degree in Accounting, Finance, Business, or related field preferred.
1-3 years' experience in accounts payable, procurement, supply chain, or P2P role.
Experience with ERP and procurement systems (SAP, Oracle, Coupa, Ariba, NetSuite, etc.).
Strong understanding of purchasing and invoice processing workflows.
Excellent communication and vendor-management skills.
Proficiency in Microsoft Excel and other MS Office applications.
Strong attention to detail, organization, and problem‑solving abilities.
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