City of Alexandria, LA
Administrative Assistant, Human Resources (Unclassified)
City of Alexandria, LA, Alexandria, Louisiana, United States, 71302
Administrative Assistant, Human Resources
(Unclassified)
Performs high-level administrative support duties for the Human Resources Division Director. Provides information and assistance to the public and internal partners. Assists the Director with the maintenance of work calendars and task lists. Processes invoices, payroll data, agreements, and other confidential and sensitive documents and information. Monitors budgets, orders supplies, and tracks inventory for the assigned division.
Organizes meetings for the Director and staff members; maintains and monitors the Director’s calendar and prioritizes events in order of urgency.
Prepares invoices, manages accounts, and performs bookkeeping.
Distributes incoming and outgoing mail.
Maintains inventory of office supplies; orders supplies as needed.
Creates correspondence and prepares reports or documents.
Answers telephones and responds to inquiries; directs calls as needed or takes messages.
Coordinates the department’s time‑keeping and payroll process; works with HR and the accounting department on pay issues.
Monitors department budgets, requests purchase orders, and collects, compiles, and analyzes information from various programs; prepares reports, including statistical and narrative reports.
Provides administrative support, including typing, filing, and compiling statistics.
Performs related work as required.
Qualifications
High school diploma (or GED equivalent)
Three to five years of related experience in high-level administrative support including payroll, and accounting
Any equivalent combination of training, education, and experience that provides the required skills, knowledge, and abilities
COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES Knowledge of:
English grammar, spelling, and punctuation
Principles and practices of basic bookkeeping
Modern office procedures, methods, and computer equipment
Basic budgeting and accounting principles
Payroll practices and timekeeping system
City departments and divisions
Policies and procedures of general office administration
Skill in:
Interpersonal skills necessary to develop and maintain effective and appropriate working relationships
Performing a variety of duties, often changing from one task to another of a different nature
Performing basic mathematical functions such as addition, subtraction, multiplication, division, percentages, and ratios
Organization and time management
Attention to detail
Customer service
Ability to:
Meet deadlines of the work assigned
Understand and carry out oral and written directions
Accurately organize and maintain paper documents and electronic files
Maintain the confidentiality of information and professional boundaries
Communicate effectively, both orally and in writing
Prepare and maintain complete and accurate records and reports
Analyze and evaluate department policies and procedures
Submit cover letter and resume to: Human Resources Director
P.O. Box 71
Alexandria, Louisiana 71309
lisa.harris@cityofalex.com
Equal Opportunity Employer
#J-18808-Ljbffr
Performs high-level administrative support duties for the Human Resources Division Director. Provides information and assistance to the public and internal partners. Assists the Director with the maintenance of work calendars and task lists. Processes invoices, payroll data, agreements, and other confidential and sensitive documents and information. Monitors budgets, orders supplies, and tracks inventory for the assigned division.
Organizes meetings for the Director and staff members; maintains and monitors the Director’s calendar and prioritizes events in order of urgency.
Prepares invoices, manages accounts, and performs bookkeeping.
Distributes incoming and outgoing mail.
Maintains inventory of office supplies; orders supplies as needed.
Creates correspondence and prepares reports or documents.
Answers telephones and responds to inquiries; directs calls as needed or takes messages.
Coordinates the department’s time‑keeping and payroll process; works with HR and the accounting department on pay issues.
Monitors department budgets, requests purchase orders, and collects, compiles, and analyzes information from various programs; prepares reports, including statistical and narrative reports.
Provides administrative support, including typing, filing, and compiling statistics.
Performs related work as required.
Qualifications
High school diploma (or GED equivalent)
Three to five years of related experience in high-level administrative support including payroll, and accounting
Any equivalent combination of training, education, and experience that provides the required skills, knowledge, and abilities
COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES Knowledge of:
English grammar, spelling, and punctuation
Principles and practices of basic bookkeeping
Modern office procedures, methods, and computer equipment
Basic budgeting and accounting principles
Payroll practices and timekeeping system
City departments and divisions
Policies and procedures of general office administration
Skill in:
Interpersonal skills necessary to develop and maintain effective and appropriate working relationships
Performing a variety of duties, often changing from one task to another of a different nature
Performing basic mathematical functions such as addition, subtraction, multiplication, division, percentages, and ratios
Organization and time management
Attention to detail
Customer service
Ability to:
Meet deadlines of the work assigned
Understand and carry out oral and written directions
Accurately organize and maintain paper documents and electronic files
Maintain the confidentiality of information and professional boundaries
Communicate effectively, both orally and in writing
Prepare and maintain complete and accurate records and reports
Analyze and evaluate department policies and procedures
Submit cover letter and resume to: Human Resources Director
P.O. Box 71
Alexandria, Louisiana 71309
lisa.harris@cityofalex.com
Equal Opportunity Employer
#J-18808-Ljbffr