Eccalon, LLC
Executive Administrative Assistant TS/SCI
Eccalon, LLC, Hanover, Maryland, United States, 21098
Executive Administrative Assistant
Job Description
Eccalon is seeking an Executive Administrative Assistant to provide executive-level administrative and operational support to senior leadership within the Office of the Under Secretary of Defense for Acquisition and Sustainment (OUSD A&S). Operating in a dynamic and mission‑critical environment, this role ensures the seamless execution of daily executive functions and serves as a key facilitator in the coordination of high‑level defense acquisition and sustainment activities.
This position requires an Active Top Secret/SCI Security clearance.
Responsibilities
Provide direct executive-level support to SES and General/Flag Officer leadership within OUSD A&S.
Manage complex calendars, schedule meetings, coordinate senior‑level engagements, and deconflict priorities.
Prepare, proofread, and finalize high-visibility correspondence, memoranda, reports, and presentation materials.
Monitor and track executive taskers, briefing deadlines, and responses to OSD-level inquiries using task management systems (e.g., CATMS).
Coordinate classified and unclassified meetings, including room reservations, visitor access, and audio‑visual needs.
Manage executive travel logistics, including DTS travel authorizations, itineraries, and vouchers.
Serve as a liaison between senior leadership and internal/external stakeholders across the DoD, interagency, and industry.
Exercise discretion in handling sensitive and classified information in accordance with DoD regulations and security protocols.
Required Qualifications
Active TS/SCI clearance.
Minimum of five (5) years of executive‑level support experience, preferably within the Department of Defense.
Experience in personnel, scheduling, task management, planning, programming, forecasting, correspondence, security, and facilities.
Experience managing multiple direct reports and functional areas across multiple locations.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
Excellent analytical, problem‑solving, and written communication skills.
Strong active listening and customer service skills.
Ability to multi‑task across multiple projects.
Preferred Qualifications
Bachelor’s degree from an accredited college or university.
About the Organization Eccalon provides global solutions to the most challenging technological issues of the 21st‑century. Our evolving portfolio spans five major markets: Machine Learning, Cybersecurity, Aerospace & Defense, Material Sciences, Advanced Manufacturing, Sports Science, Biotechnology, and Health & Life Sciences.
Why Join Us Eccalon’s executives foster a supportive work environment that allows our teams to thrive. We are committed to inclusion, teamwork, trust, and innovation. We offer extensive benefits and opportunities for career advancement. Join a team of innovators working with cutting‑edge technologies and making an impact on mission‑critical projects.
Apply Today Apply to advance your career.
Equal Opportunity Employer Eccalon provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
EEO is the law.
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Eccalon is seeking an Executive Administrative Assistant to provide executive-level administrative and operational support to senior leadership within the Office of the Under Secretary of Defense for Acquisition and Sustainment (OUSD A&S). Operating in a dynamic and mission‑critical environment, this role ensures the seamless execution of daily executive functions and serves as a key facilitator in the coordination of high‑level defense acquisition and sustainment activities.
This position requires an Active Top Secret/SCI Security clearance.
Responsibilities
Provide direct executive-level support to SES and General/Flag Officer leadership within OUSD A&S.
Manage complex calendars, schedule meetings, coordinate senior‑level engagements, and deconflict priorities.
Prepare, proofread, and finalize high-visibility correspondence, memoranda, reports, and presentation materials.
Monitor and track executive taskers, briefing deadlines, and responses to OSD-level inquiries using task management systems (e.g., CATMS).
Coordinate classified and unclassified meetings, including room reservations, visitor access, and audio‑visual needs.
Manage executive travel logistics, including DTS travel authorizations, itineraries, and vouchers.
Serve as a liaison between senior leadership and internal/external stakeholders across the DoD, interagency, and industry.
Exercise discretion in handling sensitive and classified information in accordance with DoD regulations and security protocols.
Required Qualifications
Active TS/SCI clearance.
Minimum of five (5) years of executive‑level support experience, preferably within the Department of Defense.
Experience in personnel, scheduling, task management, planning, programming, forecasting, correspondence, security, and facilities.
Experience managing multiple direct reports and functional areas across multiple locations.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
Excellent analytical, problem‑solving, and written communication skills.
Strong active listening and customer service skills.
Ability to multi‑task across multiple projects.
Preferred Qualifications
Bachelor’s degree from an accredited college or university.
About the Organization Eccalon provides global solutions to the most challenging technological issues of the 21st‑century. Our evolving portfolio spans five major markets: Machine Learning, Cybersecurity, Aerospace & Defense, Material Sciences, Advanced Manufacturing, Sports Science, Biotechnology, and Health & Life Sciences.
Why Join Us Eccalon’s executives foster a supportive work environment that allows our teams to thrive. We are committed to inclusion, teamwork, trust, and innovation. We offer extensive benefits and opportunities for career advancement. Join a team of innovators working with cutting‑edge technologies and making an impact on mission‑critical projects.
Apply Today Apply to advance your career.
Equal Opportunity Employer Eccalon provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
EEO is the law.
#J-18808-Ljbffr