University of Wisconsin–Oshkosh
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HR Office Assistant
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University of Wisconsin–Oshkosh Responsibilities
Assist the leadership team in the coordination of special events, training/staff development functions, and other HR related events. Maintain & update office bulletin boards, including electronic boards throughout campus. Attend departmental staff meetings and record minutes when requested. Serve on university committees as assigned. Other projects and duties as assigned by HR Leadership team. Create, maintain and manage personnel files to ensure documents are filed correctly and in a timely manner. Close out personnel files according to department practices and records retention requirements. Maintain I-9 files & coordinate records retention / destruction per USCIS and state guidelines. Assist HR Leadership team with information/file gathering related to litigation/arbitration of labor relation issues, formal lawsuits, and open records requests. Open the office at 7:45 a.m. and close at 4:30 p.m. Monday through Friday, providing front‑office customer service and reception during office hours. Coordinate mail process, answer department telephone, check voicemail messages, and respond promptly to visitors regarding basic HR functions. Provide inventory control of office equipment, supplies, forms, and keys; initiate work‑order requests as necessary. Assist the Human Resources Office with day‑to‑day activities, including criminal background and misconduct reference check processes. Coordinate onboarding process and help manage checklists for new employees. Assist with the general coordination and response to unemployment claims. Assign incoming inquiry tickets in Ivanti and route to the appropriate individual. Required Qualifications
High School Diploma or equivalent and 1 year of office/clerical work experience. Ability to work independently and in a team or group setting. Demonstrated exceptional "customer first" service skills (friendly, engaging, helpful). Knowledge of Microsoft Office Suite (Word, Excel, PowerPoint). Knowledge of standard office equipment (multi‑line telephone, copy/printer/fax). Excellent oral and written communication skills. Strong attention to detail with high organizational skills in a fast‑paced office environment. Ability to prioritize and switch tasks repeatedly based on customer service activity. Ability to maintain confidentiality as it relates to payroll, benefits, and other HR information. Preferred Qualifications
Office management experience. Knowledge of state human resources statutes, rules, procedures, and practices. Experience in human resources office functions. Higher education experience. Compensation
Pay Range: $17.67 / hour How to Apply
Required application documents: Cover letter Resume Contact: Anna Jobe ajobe@uwlax.edu Equal Opportunity Statement
UW is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.
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HR Office Assistant
role at
University of Wisconsin–Oshkosh Responsibilities
Assist the leadership team in the coordination of special events, training/staff development functions, and other HR related events. Maintain & update office bulletin boards, including electronic boards throughout campus. Attend departmental staff meetings and record minutes when requested. Serve on university committees as assigned. Other projects and duties as assigned by HR Leadership team. Create, maintain and manage personnel files to ensure documents are filed correctly and in a timely manner. Close out personnel files according to department practices and records retention requirements. Maintain I-9 files & coordinate records retention / destruction per USCIS and state guidelines. Assist HR Leadership team with information/file gathering related to litigation/arbitration of labor relation issues, formal lawsuits, and open records requests. Open the office at 7:45 a.m. and close at 4:30 p.m. Monday through Friday, providing front‑office customer service and reception during office hours. Coordinate mail process, answer department telephone, check voicemail messages, and respond promptly to visitors regarding basic HR functions. Provide inventory control of office equipment, supplies, forms, and keys; initiate work‑order requests as necessary. Assist the Human Resources Office with day‑to‑day activities, including criminal background and misconduct reference check processes. Coordinate onboarding process and help manage checklists for new employees. Assist with the general coordination and response to unemployment claims. Assign incoming inquiry tickets in Ivanti and route to the appropriate individual. Required Qualifications
High School Diploma or equivalent and 1 year of office/clerical work experience. Ability to work independently and in a team or group setting. Demonstrated exceptional "customer first" service skills (friendly, engaging, helpful). Knowledge of Microsoft Office Suite (Word, Excel, PowerPoint). Knowledge of standard office equipment (multi‑line telephone, copy/printer/fax). Excellent oral and written communication skills. Strong attention to detail with high organizational skills in a fast‑paced office environment. Ability to prioritize and switch tasks repeatedly based on customer service activity. Ability to maintain confidentiality as it relates to payroll, benefits, and other HR information. Preferred Qualifications
Office management experience. Knowledge of state human resources statutes, rules, procedures, and practices. Experience in human resources office functions. Higher education experience. Compensation
Pay Range: $17.67 / hour How to Apply
Required application documents: Cover letter Resume Contact: Anna Jobe ajobe@uwlax.edu Equal Opportunity Statement
UW is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.
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