Monmouth University
Office Coordinator of Clinical Placements
Monmouth University, West Long Branch, New Jersey, us, 07764
Overview
Office Coordinator of Clinical Placements – Monmouth University, Physician Assistant department. This is an on-site, on-campus position in West Long Branch, NJ (Monmouth Graduate Center). Responsibilities
Create and maintain the clinical student schedule. Maintain compliance records and affiliation agreements for clinical sites and preceptors, and data required for accreditation. Maintain compliance records for students and requirements needed for clinical placements. Provide a high level of customer service to students, faculty, preceptors, site coordinators, and visitors in person and by phone. Address general questions regarding department procedures, clinical sites, rotations, the EXXAT Data Management system, and other requests. Act as main point of contact for the EXXAT Data Management system: create, maintain, and update data (user profiles, clinical sites, preceptors and students, clinical placements and evaluations). Collect and maintain immunizations, background checks, liability insurance, and other documentation for clinical placements. Collect documentation for preceptors and clinical sites (board certification, credentialing, demographics, student capacity); coordinate and secure affiliation agreements; maintain and track communications with clinical sites. Assist with accreditation documentation initially and ongoing. Coordinate the clinical schedule in EXXAT, including placement of students into clerkships and resolving issues such as loss of clinical sites. Create and run reports in EXXAT (clinical clerkship and summative evaluations) for self‑assessment and accreditation. Develop and maintain processes in EXXAT related to student progress, clinical rotations, and evaluations of students and preceptors. Maintain the program handbook and policies, and the EXXAT webpage with handbooks, meeting minutes, and other information. Other duties and special projects as assigned. Minimum Qualifications
Four (4) years of related experience. Intermediate knowledge of MS Word/Excel 2016. Ability to interact with students, university personnel, and outside constituencies in a positive, customer-service oriented style. Ability to handle multiple tasks simultaneously and effectively. Ability to follow directions, work independently, and function as a team player. Ability to learn new software quickly and use various computer programs to complete tasks. Excellent interpersonal, organizational, and communication skills. Ability to handle confidential and sensitive information appropriately. Preferred Qualifications
Intermediate knowledge of MS Teams. Experience in an educational setting. Familiarity with medical terminology. Familiarity with clinical scheduling. Application Information
Monmouth University requires all applications and supporting documents to be submitted via the university's career portal. In addition to the application, candidates must upload the following documents. Applications will not be considered complete for review until all required documents are uploaded. Resume or Curriculum Vitae Cover Letter Professional References Optional Documents: None How to Apply
Questions regarding this search should be directed to Barbara Santos at bsantos@monmouth.edu or 732-263-5629. The position is posted Open Until Filled. Benefits and Work Details
Working at Monmouth University perks include: 403(b) retirement plan (8% employer contribution), Medical/Dental/Vision insurance, Tuition Remission for employee (max of one 3-credit course per semester), tuition remission for a spouse or civil-union partner and IRS dependent after one year of continuous employment, generous paid time off, employer-paid disability and life insurance, EAP, FSA, Telehealth, and more. See the benefits page for full details: https://www.monmouth.edu/hr/benefits/ Department: School of Nursing & Health Studies - PA Program Work Schedule: Monday through Friday, 36.25 hours per week, 52 weeks Salary: $24.17 per hour Union: OPEIU - Grade 10 Equal Opportunity
Equal Opportunity Employer. This employer is required to notify all applicants of their rights under federal employment laws. For more information, see the notice from the Department of Labor.
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Office Coordinator of Clinical Placements – Monmouth University, Physician Assistant department. This is an on-site, on-campus position in West Long Branch, NJ (Monmouth Graduate Center). Responsibilities
Create and maintain the clinical student schedule. Maintain compliance records and affiliation agreements for clinical sites and preceptors, and data required for accreditation. Maintain compliance records for students and requirements needed for clinical placements. Provide a high level of customer service to students, faculty, preceptors, site coordinators, and visitors in person and by phone. Address general questions regarding department procedures, clinical sites, rotations, the EXXAT Data Management system, and other requests. Act as main point of contact for the EXXAT Data Management system: create, maintain, and update data (user profiles, clinical sites, preceptors and students, clinical placements and evaluations). Collect and maintain immunizations, background checks, liability insurance, and other documentation for clinical placements. Collect documentation for preceptors and clinical sites (board certification, credentialing, demographics, student capacity); coordinate and secure affiliation agreements; maintain and track communications with clinical sites. Assist with accreditation documentation initially and ongoing. Coordinate the clinical schedule in EXXAT, including placement of students into clerkships and resolving issues such as loss of clinical sites. Create and run reports in EXXAT (clinical clerkship and summative evaluations) for self‑assessment and accreditation. Develop and maintain processes in EXXAT related to student progress, clinical rotations, and evaluations of students and preceptors. Maintain the program handbook and policies, and the EXXAT webpage with handbooks, meeting minutes, and other information. Other duties and special projects as assigned. Minimum Qualifications
Four (4) years of related experience. Intermediate knowledge of MS Word/Excel 2016. Ability to interact with students, university personnel, and outside constituencies in a positive, customer-service oriented style. Ability to handle multiple tasks simultaneously and effectively. Ability to follow directions, work independently, and function as a team player. Ability to learn new software quickly and use various computer programs to complete tasks. Excellent interpersonal, organizational, and communication skills. Ability to handle confidential and sensitive information appropriately. Preferred Qualifications
Intermediate knowledge of MS Teams. Experience in an educational setting. Familiarity with medical terminology. Familiarity with clinical scheduling. Application Information
Monmouth University requires all applications and supporting documents to be submitted via the university's career portal. In addition to the application, candidates must upload the following documents. Applications will not be considered complete for review until all required documents are uploaded. Resume or Curriculum Vitae Cover Letter Professional References Optional Documents: None How to Apply
Questions regarding this search should be directed to Barbara Santos at bsantos@monmouth.edu or 732-263-5629. The position is posted Open Until Filled. Benefits and Work Details
Working at Monmouth University perks include: 403(b) retirement plan (8% employer contribution), Medical/Dental/Vision insurance, Tuition Remission for employee (max of one 3-credit course per semester), tuition remission for a spouse or civil-union partner and IRS dependent after one year of continuous employment, generous paid time off, employer-paid disability and life insurance, EAP, FSA, Telehealth, and more. See the benefits page for full details: https://www.monmouth.edu/hr/benefits/ Department: School of Nursing & Health Studies - PA Program Work Schedule: Monday through Friday, 36.25 hours per week, 52 weeks Salary: $24.17 per hour Union: OPEIU - Grade 10 Equal Opportunity
Equal Opportunity Employer. This employer is required to notify all applicants of their rights under federal employment laws. For more information, see the notice from the Department of Labor.
#J-18808-Ljbffr