Caltrans: California Department of Transportation
Administrative Executive Liaison
Caltrans: California Department of Transportation, Bishop, California, us, 93515
Administrative Executive Liaison
Department of Transportation Job Code #: JC-496656 Salary: $6,031.00 - $7,547.00 per Month Job Description and Duties
Under the direction of the Deputy District Director of Administration, the incumbent provides administrative assistance to the Deputy District Director of Administration, and other D9 Executives with a wide range of communication services to the District 9 office; preparation of briefing reports; analyzing and compiling research material; monitoring the operational efficiency of work activities for special assignment projects, including District 9 telework, all administrative emergency associated endeavors, for the District 9 Division of Administration. Eligibility for hire may be determined by your score on the Associate Governmental Program Analyst exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions. To apply for the exam, please click
here . This position may be eligible for telework. The amount of telework is at the discretion of the Department and based on Caltrans’s evolving telework policy. Caltrans supports telework, recognizing that in-person attendance may be required based on operational needs. Employees are expected to be able to report to their worksites with minimum notification if an urgent need arises. The selected candidate will be required to commute to the headquarters location as needed to meet operational needs. Business travel may be required, and reimbursement considers an employee’s designated headquarters location, primary residence, and may be subject to CalHR regulations or applicable bargaining unit contract provisions. All commute expenses to the headquarters will be the responsibility of the selected candidate. Please take this 1‑minute Caltrans Recruitment survey to tell us how you found out about this job. https://forms.office.com/g/RyK102ty4G https://youtu.be/oC9wIp8QalI Apply today to join our team! We especially encourage applicants to check out our
Caltrans Career Compass
tool! The
Caltrans Career Compass
is a tool to assist and help candidates understand and succeed in applying to Caltrans positions. You will find additional information about the job in the
Duty Statement . Minimum Requirements
ASSOCIATE GOVERNMENTAL PROGRAM ANALYST Additional Documents
Job Application Package Checklist Duty Statement Special Requirements
The Statement of Qualifications (SOQ) serves as documentation of each applicant’s ability to present information clearly and concisely in writing. Please follow the instructions below; failure to include and complete the SOQ as instructed may result in the SOQ not being considered and in disqualification from the interview. Each question must be numbered and addressed in the same order as the questions below. The SOQ must be typed, no more than two pages in length, and 12‑point Arial font. 1. Describe a time with detail when you had to research a topic you were unfamiliar with, the steps you took and what was the outcome. 2. Describe your interest in this position and how your experience and education make you the best candidate. Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below. Address for Mailing Application Packages: Department of Transportation Certification Services MS-90 P O Box 168036 Sacramento, CA 95816-8036 Address for Drop‑Off Application Packages: Department of Transportation Drop‑Off Address Classification and Hiring Unit - ECOS 1727 30th Street, MS 90 Sacramento, CA 95816 Closed on weekends and State holidays. 08:00 AM - 05:00 PM Required Application Package Documents: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is optional. Statement of Qualifications (SOQ) is required. Please see the Special Requirements section for SOQ instructions. Desirable Qualifications
Knowledge of: Principles and modern methods of public and business administration including organization, fiscal and personnel management, training, administrative analysis; principles and practices of general business management, purchasing, labor relations and safety practices; modern office methods, forms, and equipment; public information channels and methods; organization and functions of the various Departments within the organization. Computer proficiency and knowledge of various computer software applications such as Smartsheet, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, and Microsoft Outlook and the Internet is desirable. Ability to: Communicate and follow direction at a level required for successful job performance. Ability to modify and change work methods to solve various problems encountered in daily operations. Ability to interact cooperatively and effectively with multi‑disciplinary staff. Analyze administrative problems and adopt an effective course of action; reason logically and creatively; consult with and advise administrators and other interested parties on subject matter within the area of assignment; establish and maintain cooperative working relationships; analyze data and present ideas and information effectively; demonstrate capacity for assuming increasing administrative responsibility. Ability to interact as a team member in a fast‑paced environment. Benefits
Click HERE
to view the Benefits Summary for Civil Service Employees in the State of California. Contact Information
Human Resources Contact: Laura Laurent, (279) 234-2282,
Laura.Laurent@dot.ca.gov Hiring Unit Contact: Nane Schaaf, (760) 937-4336,
nane.schaaf@dot.ca.gov EEO Contact: Caltrans EEO Office, (844) 368-3367,
Ask.eeo@dot.ca.gov Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug‑free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
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Department of Transportation Job Code #: JC-496656 Salary: $6,031.00 - $7,547.00 per Month Job Description and Duties
Under the direction of the Deputy District Director of Administration, the incumbent provides administrative assistance to the Deputy District Director of Administration, and other D9 Executives with a wide range of communication services to the District 9 office; preparation of briefing reports; analyzing and compiling research material; monitoring the operational efficiency of work activities for special assignment projects, including District 9 telework, all administrative emergency associated endeavors, for the District 9 Division of Administration. Eligibility for hire may be determined by your score on the Associate Governmental Program Analyst exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions. To apply for the exam, please click
here . This position may be eligible for telework. The amount of telework is at the discretion of the Department and based on Caltrans’s evolving telework policy. Caltrans supports telework, recognizing that in-person attendance may be required based on operational needs. Employees are expected to be able to report to their worksites with minimum notification if an urgent need arises. The selected candidate will be required to commute to the headquarters location as needed to meet operational needs. Business travel may be required, and reimbursement considers an employee’s designated headquarters location, primary residence, and may be subject to CalHR regulations or applicable bargaining unit contract provisions. All commute expenses to the headquarters will be the responsibility of the selected candidate. Please take this 1‑minute Caltrans Recruitment survey to tell us how you found out about this job. https://forms.office.com/g/RyK102ty4G https://youtu.be/oC9wIp8QalI Apply today to join our team! We especially encourage applicants to check out our
Caltrans Career Compass
tool! The
Caltrans Career Compass
is a tool to assist and help candidates understand and succeed in applying to Caltrans positions. You will find additional information about the job in the
Duty Statement . Minimum Requirements
ASSOCIATE GOVERNMENTAL PROGRAM ANALYST Additional Documents
Job Application Package Checklist Duty Statement Special Requirements
The Statement of Qualifications (SOQ) serves as documentation of each applicant’s ability to present information clearly and concisely in writing. Please follow the instructions below; failure to include and complete the SOQ as instructed may result in the SOQ not being considered and in disqualification from the interview. Each question must be numbered and addressed in the same order as the questions below. The SOQ must be typed, no more than two pages in length, and 12‑point Arial font. 1. Describe a time with detail when you had to research a topic you were unfamiliar with, the steps you took and what was the outcome. 2. Describe your interest in this position and how your experience and education make you the best candidate. Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below. Address for Mailing Application Packages: Department of Transportation Certification Services MS-90 P O Box 168036 Sacramento, CA 95816-8036 Address for Drop‑Off Application Packages: Department of Transportation Drop‑Off Address Classification and Hiring Unit - ECOS 1727 30th Street, MS 90 Sacramento, CA 95816 Closed on weekends and State holidays. 08:00 AM - 05:00 PM Required Application Package Documents: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is optional. Statement of Qualifications (SOQ) is required. Please see the Special Requirements section for SOQ instructions. Desirable Qualifications
Knowledge of: Principles and modern methods of public and business administration including organization, fiscal and personnel management, training, administrative analysis; principles and practices of general business management, purchasing, labor relations and safety practices; modern office methods, forms, and equipment; public information channels and methods; organization and functions of the various Departments within the organization. Computer proficiency and knowledge of various computer software applications such as Smartsheet, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, and Microsoft Outlook and the Internet is desirable. Ability to: Communicate and follow direction at a level required for successful job performance. Ability to modify and change work methods to solve various problems encountered in daily operations. Ability to interact cooperatively and effectively with multi‑disciplinary staff. Analyze administrative problems and adopt an effective course of action; reason logically and creatively; consult with and advise administrators and other interested parties on subject matter within the area of assignment; establish and maintain cooperative working relationships; analyze data and present ideas and information effectively; demonstrate capacity for assuming increasing administrative responsibility. Ability to interact as a team member in a fast‑paced environment. Benefits
Click HERE
to view the Benefits Summary for Civil Service Employees in the State of California. Contact Information
Human Resources Contact: Laura Laurent, (279) 234-2282,
Laura.Laurent@dot.ca.gov Hiring Unit Contact: Nane Schaaf, (760) 937-4336,
nane.schaaf@dot.ca.gov EEO Contact: Caltrans EEO Office, (844) 368-3367,
Ask.eeo@dot.ca.gov Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug‑free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
#J-18808-Ljbffr