State University of New York at Buffalo
Anatomical Gift Program Operations Manager
State University of New York at Buffalo, New York, New York, us, 10261
Anatomical Gift Program Operations Manager
Position Title Anatomical Gift Program Operations Manager Classification Title Senior Staff Assistant Department Department Pathology and Anatomical Sciences Department The
Department of Pathology and Anatomical Sciences ( PAS )
is seeking an Operations Manager to serve as administrative support for the Gross Anatomy Lab and Anatomical Gift Program ( AGP ) to ensure day-to-day operational tasks, policies and protocols are being executed and current. In this role, you will be the contact person for donor families, hospitals, donations, and invoicing for external and internal vendors. This position will work closely with the PAS Faculty & Staff, AGP Funeral Directors, Gross Laboratory Staff and be effective to communicator with donor families, vendors and other program affiliates. In this role you will: Spearhead the AGP billing and invoicing process, ensuring proper internal controls while monitoring for outstanding receivables. Maintain AGP Database, website linked to PAS website, donor cards, posting donations, returning cremains to donor families, purchase orders related to AGP Program through ShopBlue, and financial reporting, billing and work with PAS Office & Jacobs School Unit Business Office ( UBO ) to reconcile accounts timely. Develop long-term workflow processes to accept donations and ensure that they channel through the system appropriately and efficiently. Generate and approve procurement card purchases and payment requests through PAS Office Staff, including all associated costs for biannual Memorial Service, supplies and equipment. Assist with the implementation of Blue Services (iLabs) a modular Provide administrative oversight and serve as supervisor on file for AGP Funeral Directors, who will receive day-to-day direction and guidance on work objectives from the AGP Director Outstanding Benefits Package Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit – all in an effort to support your work-life effectiveness. We support your growth and development through our career coaching and training department, and we qualify as a public service loan forgiveness organization. Learn more about the great
benefits
the University at Buffalo has to offer. About The University at Buffalo The University at Buffalo (UB) #ubuffalo is one of America’s leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about
University at Buffalo .
University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities. Minimum Qualifications Bachelor’s degree with 2 years of experience. Preferred Qualifications Physical Demands Salary Range Salary Range $57,151 - $65,000 Additional Salary Information Job Type Job Type Full-Time Campus Campus South Campus Posting Alerts Special Instructions Summary Additional Information Is a background check required for this posting? Is a background check required for this posting? No Contact Information Contact's Name Contact's Pronouns Contact's Title Contact's Title Senior Staff Assistant Contact's Email Contact's Phone Contact's Phone 716-829-2847 Posting Dates Posted Posted 10/01/2025 Deadline for Internal Applicants Deadline for Internal Applicants 10/15/2025 Deadline for External Applicants Date to be filled Date to be filled 11/01/2025 References Number of References Required Number of References Required 3 Reference Cutoff Date Instructions to Applicant Supplemental Questions
Required fields are indicated with an asterisk (*). * Please indicate your current employment affiliation with the University at Buffalo.
Faculty Faculty Student Association (FSA) Research Foundation Employee State Classified State Professional UB Foundation TA/GA Student No Current Employment Affiliation
* How did you first hear about this employment opportunity?
AcademicKeys.com CareerExposure.com CareerWomen.com Chronicle of Higher Education DiversitySearch.com GoogleJobs.com HERCjobs.org HigherEdJobs.com IMDiversity.com Indeed.com LinkedIn.com MBACareers.com Conference Personal Referral UBJobs.buffalo.edu Other
* Are you a SUNY employee eligible for special consideration as a result of retrenchment?
Yes No
UB is an AA/EOE and welcomes all to apply including veterans and individuals with disabilities. Arrangements will be made if an applicant has a disability in order to provide access to the application, interview and selection process upon request. Reasonable accommodation requests must be made in a timely manner by email at diversity@buffalo.edu or by phone 716-645-2266.
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Position Title Anatomical Gift Program Operations Manager Classification Title Senior Staff Assistant Department Department Pathology and Anatomical Sciences Department The
Department of Pathology and Anatomical Sciences ( PAS )
is seeking an Operations Manager to serve as administrative support for the Gross Anatomy Lab and Anatomical Gift Program ( AGP ) to ensure day-to-day operational tasks, policies and protocols are being executed and current. In this role, you will be the contact person for donor families, hospitals, donations, and invoicing for external and internal vendors. This position will work closely with the PAS Faculty & Staff, AGP Funeral Directors, Gross Laboratory Staff and be effective to communicator with donor families, vendors and other program affiliates. In this role you will: Spearhead the AGP billing and invoicing process, ensuring proper internal controls while monitoring for outstanding receivables. Maintain AGP Database, website linked to PAS website, donor cards, posting donations, returning cremains to donor families, purchase orders related to AGP Program through ShopBlue, and financial reporting, billing and work with PAS Office & Jacobs School Unit Business Office ( UBO ) to reconcile accounts timely. Develop long-term workflow processes to accept donations and ensure that they channel through the system appropriately and efficiently. Generate and approve procurement card purchases and payment requests through PAS Office Staff, including all associated costs for biannual Memorial Service, supplies and equipment. Assist with the implementation of Blue Services (iLabs) a modular Provide administrative oversight and serve as supervisor on file for AGP Funeral Directors, who will receive day-to-day direction and guidance on work objectives from the AGP Director Outstanding Benefits Package Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit – all in an effort to support your work-life effectiveness. We support your growth and development through our career coaching and training department, and we qualify as a public service loan forgiveness organization. Learn more about the great
benefits
the University at Buffalo has to offer. About The University at Buffalo The University at Buffalo (UB) #ubuffalo is one of America’s leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about
University at Buffalo .
University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities. Minimum Qualifications Bachelor’s degree with 2 years of experience. Preferred Qualifications Physical Demands Salary Range Salary Range $57,151 - $65,000 Additional Salary Information Job Type Job Type Full-Time Campus Campus South Campus Posting Alerts Special Instructions Summary Additional Information Is a background check required for this posting? Is a background check required for this posting? No Contact Information Contact's Name Contact's Pronouns Contact's Title Contact's Title Senior Staff Assistant Contact's Email Contact's Phone Contact's Phone 716-829-2847 Posting Dates Posted Posted 10/01/2025 Deadline for Internal Applicants Deadline for Internal Applicants 10/15/2025 Deadline for External Applicants Date to be filled Date to be filled 11/01/2025 References Number of References Required Number of References Required 3 Reference Cutoff Date Instructions to Applicant Supplemental Questions
Required fields are indicated with an asterisk (*). * Please indicate your current employment affiliation with the University at Buffalo.
Faculty Faculty Student Association (FSA) Research Foundation Employee State Classified State Professional UB Foundation TA/GA Student No Current Employment Affiliation
* How did you first hear about this employment opportunity?
AcademicKeys.com CareerExposure.com CareerWomen.com Chronicle of Higher Education DiversitySearch.com GoogleJobs.com HERCjobs.org HigherEdJobs.com IMDiversity.com Indeed.com LinkedIn.com MBACareers.com Conference Personal Referral UBJobs.buffalo.edu Other
* Are you a SUNY employee eligible for special consideration as a result of retrenchment?
Yes No
UB is an AA/EOE and welcomes all to apply including veterans and individuals with disabilities. Arrangements will be made if an applicant has a disability in order to provide access to the application, interview and selection process upon request. Reasonable accommodation requests must be made in a timely manner by email at diversity@buffalo.edu or by phone 716-645-2266.
#J-18808-Ljbffr