Stone Group Architects Inc.
AEC (Architectural, Engineering & Construction) Proposal Coordinator
Stone Group Architects Inc., Fargo, North Dakota, us, 58126
AEC (Architectural, Engineering & Construction) Proposal Coordinator
Location:
Sioux Falls, SD; Sioux City, IA; Fargo, ND; St Paul, MN
At Stone Group Architects, we value the diverse backgrounds of our employees, especially Veterans and their families. We are committed to creating an inclusive environment where all voices are heard. Our approach is centered on client needs, collaboration, and delivering exceptional results.
Company Overview Stone Group Architects is a dynamic and expanding architectural firm operating across the U.S., specializing in healthcare, historical, country clubs / hospitality, recreation/wellness, military sectors and some retail, office and education. We operate from five office locations in Sioux Falls, SD; St. Paul, MN; Fargo, ND; Rapid City, SD and Sioux City, IA. As a Service-Disabled Veteran-Owned Small Business (SDVOSB), we are committed to providing exceptional service for our Veterans and improving the human condition. We foster a culture where collaboration, respect, and client satisfaction are paramount.
Benefits
Competitive salary based on experience
Health, Dental, and Vision Insurance
Group Term Life Insurance and AD&D
Paid Time Off and Holidays
401(k) with Roth options and company matching
Long-term and Short-term Disability coverage
Section 125 Flexible Spending Plan
Support for continuing education and membership dues
Bereavement leave
Weekends free for family and friends
Position Overview Stone Group Architects is seeking a highly organized and detail-oriented AEC Proposal Coordinator to join our team. The AEC Proposal Coordinator plays a key role in supporting business development and marketing efforts by leading the creation, coordination, and production of compelling proposals, qualification packages, and related marketing materials. This position works closely with firm leadership, project managers, technical staff, and the marketing team to craft customized, strategic responses to RFQs, RFPs, and other solicitations across public and private sectors.
The ideal candidate will have 2–5 years of experience in proposal coordination or marketing within the AEC industry, combine strong writing and editing skills with the ability to manage deadlines, gather input from diverse stakeholders, and ensure high-quality, visually cohesive submissions that reflect the firm’s brand and voice.
Key Responsibilities
Lead the coordination and production of proposals, qualifications, and presentation materials.
Analyze RFP/RFQ requirements and develop compliance matrices and production schedules.
Collaborate with project managers, principals, and technical staff to gather project information and develop win themes.
Write, edit, and tailor boilerplate content including firm profiles, resumes, project descriptions, and cover letters.
Maintain and update a library of standard marketing collateral, resumes, project sheets, and other content.
Work with graphic designers or use design software (e.g., InDesign) to produce visually compelling materials.
Track proposal progress and support debriefs and lessons learned.
Support other marketing and business development activities, such as award submissions, website updates, and social media content, as needed.
Required Qualifications
Bachelor’s degree in marketing, communications, English, or related field.
2–5 years of experience in proposal coordination or marketing within the AEC industry.
Excellent writing, editing, and proofreading skills; strong command of grammar, punctuation, and writing etiquette.
Strong organizational skills with the ability to manage multiple deadlines.
Proficiency in Adobe InDesign, Adobe Creative Cloud, and Microsoft Office Suite (Word, PowerPoint, Excel).
Familiarity with AEC terminology, proposal processes, and procurement methods (public and private).
Preferred Qualifications
Background or degree in architecture highly preferred.
Experience with CRM (customer relationship management) systems.
Knowledge of SF330 submissions and other federal procurement formats.
Graphic design skills or an eye for layout and visual consistency.
Ability to work independently and collaboratively in a fast-paced environment.
Core Competencies
Excellent verbal and written communication skills.
Exceptional attention to detail and a commitment to quality.
Excellent organizational and multitasking abilities, with the capability to prioritize competing tasks.
Self-starter with a collaborative approach and strong communication skills.
Demonstrated strong work ethic and commitment to deadlines.
Job Details
Seniority level: Entry level
Employment type: Full-time
Job function: Design, Art/Creative, and Information Technology
Industries: Architecture and Planning
This position is full-time. We will interview until we fill the position. Stone Group Architects offers a flexible work environment with a fun office culture. If you are interested in joining a team where you can make a difference, grow your career quickly and work with amazing people, Stone Group Architects is the place for you. For more information, please visit our website at https://www.stonegrouparchitects.com.
Stone Group Architects is an equal opportunity employer.
We Hire Veterans Initiative.
Interested applicants may email resume, cover letter, and contact information to James Linn at JamesL@stonegrouparch.com.
#J-18808-Ljbffr
Sioux Falls, SD; Sioux City, IA; Fargo, ND; St Paul, MN
At Stone Group Architects, we value the diverse backgrounds of our employees, especially Veterans and their families. We are committed to creating an inclusive environment where all voices are heard. Our approach is centered on client needs, collaboration, and delivering exceptional results.
Company Overview Stone Group Architects is a dynamic and expanding architectural firm operating across the U.S., specializing in healthcare, historical, country clubs / hospitality, recreation/wellness, military sectors and some retail, office and education. We operate from five office locations in Sioux Falls, SD; St. Paul, MN; Fargo, ND; Rapid City, SD and Sioux City, IA. As a Service-Disabled Veteran-Owned Small Business (SDVOSB), we are committed to providing exceptional service for our Veterans and improving the human condition. We foster a culture where collaboration, respect, and client satisfaction are paramount.
Benefits
Competitive salary based on experience
Health, Dental, and Vision Insurance
Group Term Life Insurance and AD&D
Paid Time Off and Holidays
401(k) with Roth options and company matching
Long-term and Short-term Disability coverage
Section 125 Flexible Spending Plan
Support for continuing education and membership dues
Bereavement leave
Weekends free for family and friends
Position Overview Stone Group Architects is seeking a highly organized and detail-oriented AEC Proposal Coordinator to join our team. The AEC Proposal Coordinator plays a key role in supporting business development and marketing efforts by leading the creation, coordination, and production of compelling proposals, qualification packages, and related marketing materials. This position works closely with firm leadership, project managers, technical staff, and the marketing team to craft customized, strategic responses to RFQs, RFPs, and other solicitations across public and private sectors.
The ideal candidate will have 2–5 years of experience in proposal coordination or marketing within the AEC industry, combine strong writing and editing skills with the ability to manage deadlines, gather input from diverse stakeholders, and ensure high-quality, visually cohesive submissions that reflect the firm’s brand and voice.
Key Responsibilities
Lead the coordination and production of proposals, qualifications, and presentation materials.
Analyze RFP/RFQ requirements and develop compliance matrices and production schedules.
Collaborate with project managers, principals, and technical staff to gather project information and develop win themes.
Write, edit, and tailor boilerplate content including firm profiles, resumes, project descriptions, and cover letters.
Maintain and update a library of standard marketing collateral, resumes, project sheets, and other content.
Work with graphic designers or use design software (e.g., InDesign) to produce visually compelling materials.
Track proposal progress and support debriefs and lessons learned.
Support other marketing and business development activities, such as award submissions, website updates, and social media content, as needed.
Required Qualifications
Bachelor’s degree in marketing, communications, English, or related field.
2–5 years of experience in proposal coordination or marketing within the AEC industry.
Excellent writing, editing, and proofreading skills; strong command of grammar, punctuation, and writing etiquette.
Strong organizational skills with the ability to manage multiple deadlines.
Proficiency in Adobe InDesign, Adobe Creative Cloud, and Microsoft Office Suite (Word, PowerPoint, Excel).
Familiarity with AEC terminology, proposal processes, and procurement methods (public and private).
Preferred Qualifications
Background or degree in architecture highly preferred.
Experience with CRM (customer relationship management) systems.
Knowledge of SF330 submissions and other federal procurement formats.
Graphic design skills or an eye for layout and visual consistency.
Ability to work independently and collaboratively in a fast-paced environment.
Core Competencies
Excellent verbal and written communication skills.
Exceptional attention to detail and a commitment to quality.
Excellent organizational and multitasking abilities, with the capability to prioritize competing tasks.
Self-starter with a collaborative approach and strong communication skills.
Demonstrated strong work ethic and commitment to deadlines.
Job Details
Seniority level: Entry level
Employment type: Full-time
Job function: Design, Art/Creative, and Information Technology
Industries: Architecture and Planning
This position is full-time. We will interview until we fill the position. Stone Group Architects offers a flexible work environment with a fun office culture. If you are interested in joining a team where you can make a difference, grow your career quickly and work with amazing people, Stone Group Architects is the place for you. For more information, please visit our website at https://www.stonegrouparchitects.com.
Stone Group Architects is an equal opportunity employer.
We Hire Veterans Initiative.
Interested applicants may email resume, cover letter, and contact information to James Linn at JamesL@stonegrouparch.com.
#J-18808-Ljbffr