Archdiocese of San Antonio Careers
Case File & Data Coordinator (RCA, EMP, YMP, CES)
Archdiocese of San Antonio Careers, San Antonio, Texas, United States, 78208
Overview
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Case File & Data Coordinator (RCA, EMP, YMP, CES)
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Archdiocese of San Antonio Careers . Summary: The Case File & Data Coordinator works closely with the Program Director of Refugee Support Services (RSS) EMP, YMP, CES and RCA to ensure that program client case files and program data/outcomes follow requirements outlined in the partnership agreements and the Texas Refugee Program CMA and RSS Provider Manual. This position provides assurance that all case files contain chronological, clear, concise, and comprehensive case notes and required client records for each activity in the case file. In addition, program performance outcomes are on track with ensuring programs operate allowable services and activities. Location and hours: 5315 Summit Pkwy, San Antonio, TX 78207. Work Hours: 8:30 a.m. – 5:00 p.m. Workdays: Monday – Friday. Mission: The mission of Catholic Charities is to provide for the needs of our community through selfless service under the sign of love. Responsibilities
Conduct regular file reviews and quality assurance checks to ensure documentation is accurate, complete, and current on a monthly, quarterly basis and at random. Follow grantors program case file check lists and monitoring tools provided by the agency or the assigned program funder to ensure programs are following their policies and contracts. Regular review of program requirements, performance outcome measures, plan of operations, and staying informed of policy changes and revisions. Verify data integrity and correct discrepancies in coordination with program staff and keep records of case files reviewed. Track due dates for case file reviews, logic model submission and monthly client counts and follow-up actions, notifying staff of upcoming agency deadlines. Work closely with case managers to gather missing documentation and resolve file issues. Train program staff in providing proper and required documentation of client records, filling out activity logs thoroughly. Must complete all required professional development assigned in a timely manner. Adherence to the Code of Conduct and the Faith and Moral is mandatory. Must be sensitive to the service population’s cultural and socioeconomic characteristics. Take a solution-oriented approach in interactions and contribute to a collaborative team aligned with the Mission and Vision of the organization. Adhere to safety training and protocols daily and take precautions to ensure the safety and well-being of self and others. Protect the confidentiality of information or material obtained in the service with the organization, including client names, services rendered, donor names and gifts, investigations, and financial information. Perform other duties as assigned by RSS Employment & Youth Mentoring Program Director. Competencies
Teamwork Communication Integrity/Honesty Technology Results Oriented Requirements
Minimum Qualifications
Education: Associate’s degree preferred but not required; or equivalent of 1-year experience in a social service environment that demonstrates sensitivity to diverse cultures. License and Credentials: Reliable transportation; Valid driver license; Valid vehicle insurance; Clean driving record Minimum Knowledge And Skills
Solid grasp of file documentation and record keeping. Solid grasp of data entry software such as Excel and Adobe. Knowledge of State and Federal Contracts and Grants. Knowledge of Program Manuals and Operational Guidelines. Knowledge of client file documentation and record keeping. Skilled in using personal computer, various software, email and internet. Detail oriented, organized, self-motivated, able to work independently or on a team. Good written and verbal skills; strong critical thinking and problem-solving abilities. Bilingual is a plus but not required. Disclaimer
This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with the job. Management reserves the right to revise the job description or to require that other or different tasks be performed when circumstances change (e.g., emergencies, changes in personnel, workload). This is a Grant funded position and salary is dependent on funding availability. Position can be eliminated at any time because of lack of funding to support this position. Catholic Charities is an Equal Opportunity Employer. To view this and other employment opportunities please visit our website at
www.ccaosa.org . You must apply through our website and complete the application and upload your resume. No phone calls please. If you are chosen for an interview, you will be contacted. Senioritiy level
Entry level Employment type
Full-time Job function
Information Technology Industries
Religious Institutions
#J-18808-Ljbffr
Join to apply for the
Case File & Data Coordinator (RCA, EMP, YMP, CES)
role at
Archdiocese of San Antonio Careers . Summary: The Case File & Data Coordinator works closely with the Program Director of Refugee Support Services (RSS) EMP, YMP, CES and RCA to ensure that program client case files and program data/outcomes follow requirements outlined in the partnership agreements and the Texas Refugee Program CMA and RSS Provider Manual. This position provides assurance that all case files contain chronological, clear, concise, and comprehensive case notes and required client records for each activity in the case file. In addition, program performance outcomes are on track with ensuring programs operate allowable services and activities. Location and hours: 5315 Summit Pkwy, San Antonio, TX 78207. Work Hours: 8:30 a.m. – 5:00 p.m. Workdays: Monday – Friday. Mission: The mission of Catholic Charities is to provide for the needs of our community through selfless service under the sign of love. Responsibilities
Conduct regular file reviews and quality assurance checks to ensure documentation is accurate, complete, and current on a monthly, quarterly basis and at random. Follow grantors program case file check lists and monitoring tools provided by the agency or the assigned program funder to ensure programs are following their policies and contracts. Regular review of program requirements, performance outcome measures, plan of operations, and staying informed of policy changes and revisions. Verify data integrity and correct discrepancies in coordination with program staff and keep records of case files reviewed. Track due dates for case file reviews, logic model submission and monthly client counts and follow-up actions, notifying staff of upcoming agency deadlines. Work closely with case managers to gather missing documentation and resolve file issues. Train program staff in providing proper and required documentation of client records, filling out activity logs thoroughly. Must complete all required professional development assigned in a timely manner. Adherence to the Code of Conduct and the Faith and Moral is mandatory. Must be sensitive to the service population’s cultural and socioeconomic characteristics. Take a solution-oriented approach in interactions and contribute to a collaborative team aligned with the Mission and Vision of the organization. Adhere to safety training and protocols daily and take precautions to ensure the safety and well-being of self and others. Protect the confidentiality of information or material obtained in the service with the organization, including client names, services rendered, donor names and gifts, investigations, and financial information. Perform other duties as assigned by RSS Employment & Youth Mentoring Program Director. Competencies
Teamwork Communication Integrity/Honesty Technology Results Oriented Requirements
Minimum Qualifications
Education: Associate’s degree preferred but not required; or equivalent of 1-year experience in a social service environment that demonstrates sensitivity to diverse cultures. License and Credentials: Reliable transportation; Valid driver license; Valid vehicle insurance; Clean driving record Minimum Knowledge And Skills
Solid grasp of file documentation and record keeping. Solid grasp of data entry software such as Excel and Adobe. Knowledge of State and Federal Contracts and Grants. Knowledge of Program Manuals and Operational Guidelines. Knowledge of client file documentation and record keeping. Skilled in using personal computer, various software, email and internet. Detail oriented, organized, self-motivated, able to work independently or on a team. Good written and verbal skills; strong critical thinking and problem-solving abilities. Bilingual is a plus but not required. Disclaimer
This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with the job. Management reserves the right to revise the job description or to require that other or different tasks be performed when circumstances change (e.g., emergencies, changes in personnel, workload). This is a Grant funded position and salary is dependent on funding availability. Position can be eliminated at any time because of lack of funding to support this position. Catholic Charities is an Equal Opportunity Employer. To view this and other employment opportunities please visit our website at
www.ccaosa.org . You must apply through our website and complete the application and upload your resume. No phone calls please. If you are chosen for an interview, you will be contacted. Senioritiy level
Entry level Employment type
Full-time Job function
Information Technology Industries
Religious Institutions
#J-18808-Ljbffr