University of California - Santa Barbara
Administrative Assistant
University of California - Santa Barbara, Santa Barbara, California, us, 93190
Position Details
Position Number: 40077093
Payroll Title: BLANK AST 3 (004722)
Job Code: 004722
Open Date: 11/7/25
Application Review Begins: 11/25/25
Department: HMCT (HUMANITIES CENTER)
Percentage of Time: 100%
Union Code: CX
Employee Class: Staff: Career
FLSA Status: Non‑Exempt
Classified Indicator: PSS
Salary Grade: STEPS
Pay Rate/Range: $29.35 to $30.73/hour (full range $29.35 to $42.06/hour)
Work Location: Humanities And Soc Sci Bldg – 6046
Working Days and Hours: M‑F, 8am‑5pm
Benefits Eligibility: Full Benefits
Remote/Hybrid: N/A
Special Instructions: For full consideration, please include a resume and a cover letter.
Overview The Interdisciplinary Humanities Center (IHC), founded in 1987, serves faculty and students in fine arts, humanities, and the humanistic social sciences. IHC’s mission is to advance knowledge about human experience in cultural, historical, and social contexts through programs that foster agency, social connectivity, and civic empowerment. It provides research funding through grants, fellowships, and awards; funds several research units and 8‑12 research focus groups; offers interdisciplinary courses each quarter; and hosts events in its conference spaces.
Benefits of Belonging Working at UC means being part of a vibrant institution that values contributions and offers excellent retirement and health benefits. Learn more about the benefits of working at UC.
Brief Summary of Job Duties Under the general supervision of the Business Officer, the Administrative Assistant manages transactional financial efforts for IHC. Duties include accounting, fund tracking, payment processing (travel, honoraria, forms, entertainment, payroll, etc.), generating reports, interacting with faculty and staff, interpreting University financial policies, and serving as backup for payroll and UCPath initiation.
Qualifications Required Qualifications
High School Diploma or equivalent experience
Excellent typing and computer skills
Excellent attention to detail and data entry skills
Excellent communication skills
Proficiency with Microsoft Office (Excel, Word, PowerPoint)
Proficiency with Google Workspace (Sheets, Docs, Gmail, Chat)
Proficiency with Zoom
Preferred Qualifications
1‑3 years working with financial data
1‑3 years working with UC systems
Solid knowledge of University Accounting forms and processing
Knowledge of UC policies relating to travel, entertainment, reimbursements, and procurement
Knowledge of UC programs such as GUS, Gateway, FlexCard, UCPath, Espresso, and travel/reimbursement applications
Knowledge of accounting principles
Professional interface with staff, faculty, and students; comfortable explaining reimbursement policies
Ability to set priorities, multi‑task, and meet deadlines
Good judgment, common sense, and discretion
Team‑work skills
Analytical and problem‑solving skills
Special Conditions of Employment
Satisfactory criminal history background check
UCSB is a tobacco‑free environment
Job Functions and Percentages of Time
30% Financial Support
– handles travel requests, entertainment reimbursements, membership payments, grant disbursements, vendor follow‑up, policy interpretation, Excel reporting, and budget support.
30% Administrative Support
– front desk and general office duties, conference room scheduling, maintenance requests, student assistant coordination, and course administration.
20% Event & Programming Coordination
– oversees logistics for IHC events, coordination of catering, speaker arrangements, promotion, and travel details.
15% Purchasing Support
– makes FlexCard purchases, processes corporate card reimbursements, and assists with procurement systems.
5% Backup Payroll Processor
– supports payroll initiation, salary cost transfers, and related online transactions.
UC Vaccination Programs Policy As a condition of employment, compliance with the University of California Vaccination Programs Policy is required. Covered individuals must be up‑to‑date with required vaccines, submit an exception request if needed, or opt‑out by the compliance date. Further information is available at
policy.ucop.edu .
Equal Employment Opportunity The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
Reasonable Accommodations The University of California endeavors to make https://jobs.ucsb.edu accessible to all users. For accessibility assistance, contact Katherine Abad in Human Resources at 805‑893‑4664 or email
katherine.abad@hr.ucsb.edu
(contact information is for accommodation requests only).
Privacy Notification Statement Privacy Notification Statement and Notice of Availability of the UCSB Annual Security and Fire Safety Report Disclosures.
Application Status If you would like to check the status of your application, please log into the Candidate Gateway where you applied and click on 'my activities'.
#J-18808-Ljbffr
Position Number: 40077093
Payroll Title: BLANK AST 3 (004722)
Job Code: 004722
Open Date: 11/7/25
Application Review Begins: 11/25/25
Department: HMCT (HUMANITIES CENTER)
Percentage of Time: 100%
Union Code: CX
Employee Class: Staff: Career
FLSA Status: Non‑Exempt
Classified Indicator: PSS
Salary Grade: STEPS
Pay Rate/Range: $29.35 to $30.73/hour (full range $29.35 to $42.06/hour)
Work Location: Humanities And Soc Sci Bldg – 6046
Working Days and Hours: M‑F, 8am‑5pm
Benefits Eligibility: Full Benefits
Remote/Hybrid: N/A
Special Instructions: For full consideration, please include a resume and a cover letter.
Overview The Interdisciplinary Humanities Center (IHC), founded in 1987, serves faculty and students in fine arts, humanities, and the humanistic social sciences. IHC’s mission is to advance knowledge about human experience in cultural, historical, and social contexts through programs that foster agency, social connectivity, and civic empowerment. It provides research funding through grants, fellowships, and awards; funds several research units and 8‑12 research focus groups; offers interdisciplinary courses each quarter; and hosts events in its conference spaces.
Benefits of Belonging Working at UC means being part of a vibrant institution that values contributions and offers excellent retirement and health benefits. Learn more about the benefits of working at UC.
Brief Summary of Job Duties Under the general supervision of the Business Officer, the Administrative Assistant manages transactional financial efforts for IHC. Duties include accounting, fund tracking, payment processing (travel, honoraria, forms, entertainment, payroll, etc.), generating reports, interacting with faculty and staff, interpreting University financial policies, and serving as backup for payroll and UCPath initiation.
Qualifications Required Qualifications
High School Diploma or equivalent experience
Excellent typing and computer skills
Excellent attention to detail and data entry skills
Excellent communication skills
Proficiency with Microsoft Office (Excel, Word, PowerPoint)
Proficiency with Google Workspace (Sheets, Docs, Gmail, Chat)
Proficiency with Zoom
Preferred Qualifications
1‑3 years working with financial data
1‑3 years working with UC systems
Solid knowledge of University Accounting forms and processing
Knowledge of UC policies relating to travel, entertainment, reimbursements, and procurement
Knowledge of UC programs such as GUS, Gateway, FlexCard, UCPath, Espresso, and travel/reimbursement applications
Knowledge of accounting principles
Professional interface with staff, faculty, and students; comfortable explaining reimbursement policies
Ability to set priorities, multi‑task, and meet deadlines
Good judgment, common sense, and discretion
Team‑work skills
Analytical and problem‑solving skills
Special Conditions of Employment
Satisfactory criminal history background check
UCSB is a tobacco‑free environment
Job Functions and Percentages of Time
30% Financial Support
– handles travel requests, entertainment reimbursements, membership payments, grant disbursements, vendor follow‑up, policy interpretation, Excel reporting, and budget support.
30% Administrative Support
– front desk and general office duties, conference room scheduling, maintenance requests, student assistant coordination, and course administration.
20% Event & Programming Coordination
– oversees logistics for IHC events, coordination of catering, speaker arrangements, promotion, and travel details.
15% Purchasing Support
– makes FlexCard purchases, processes corporate card reimbursements, and assists with procurement systems.
5% Backup Payroll Processor
– supports payroll initiation, salary cost transfers, and related online transactions.
UC Vaccination Programs Policy As a condition of employment, compliance with the University of California Vaccination Programs Policy is required. Covered individuals must be up‑to‑date with required vaccines, submit an exception request if needed, or opt‑out by the compliance date. Further information is available at
policy.ucop.edu .
Equal Employment Opportunity The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
Reasonable Accommodations The University of California endeavors to make https://jobs.ucsb.edu accessible to all users. For accessibility assistance, contact Katherine Abad in Human Resources at 805‑893‑4664 or email
katherine.abad@hr.ucsb.edu
(contact information is for accommodation requests only).
Privacy Notification Statement Privacy Notification Statement and Notice of Availability of the UCSB Annual Security and Fire Safety Report Disclosures.
Application Status If you would like to check the status of your application, please log into the Candidate Gateway where you applied and click on 'my activities'.
#J-18808-Ljbffr