FoundHer, LLC
Hedge Fund Executive Assistant and Office Manager
FoundHer, LLC, Greenwich, Connecticut, us, 06831
Hedge Fund Executive Assistant and Office Manager
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Our client, a multi-strategy, multi-manager Hedge Fund is seeking an experienced EA/OM for its Greenwich, CT office.
Job Summary The Hedge Fund Executive Assistant and Office Manager provides high-level administrative support to 5 executives. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant serves as the primary point of contact for internal and external stakeholders and ensures smooth day-to-day operations. This role will also serve as the office manager for this 50-person office.
Duties/Responsibilities
Manage and maintain executives’ calendars, including scheduling meetings, appointments, and travel.
Book travel for executives and process expenses in the Concur system.
Operate at the reception desk, providing both administrative support and a professional front-facing presence for the office.
Order catering for conferences and meetings, reserve conference rooms, set up and clean up catering.
Assist with video conferencing needs in the office.
Plan and execute office events such as monthly birthday celebrations, cultural events, happy hours, holiday parties.
Assist with logistics when employees visit from other Fund offices.
Maintain inventory of office supplies and order as needed.
Partner with the building staff to ensure the pantry/kitchen is consistently replenished.
Order Fresh Direct and unpack groceries when delivered; clean out the fridge and discard contents prior to restocking.
Receive and sort incoming deliveries and mail.
Ensure the office is always neat and presentable.
Assist the HR team with onboarding and offboarding of employees.
Partner with HR to maintain and communicate office updates as necessary.
Required Experience/Skills
5+ years of experience supporting senior executives or C‑suite leaders, with previous financial services experience required.
High level of proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (Teams, Slack, Zoom).
Exceptional organizational and time‑management skills.
Strong oral and written communication skills.
Ability to work independently and in collaboration with a team in a fast‑paced environment.
Strong attention to detail and a high level of accuracy.
Proactive problem‑solving and a “no task too small” attitude.
BS/BA or equivalent required.
Work Hours Mon through Fri; 40 hours per week in‑office; must be flexible between the hours of 8 a.m. – 6 p.m.
Seniority Level Mid‑Senior level
Employment Type Full‑time
Job Function Finance, Administrative, and Project Management; Industries: Financial Services and Office Administration
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Our client, a multi-strategy, multi-manager Hedge Fund is seeking an experienced EA/OM for its Greenwich, CT office.
Job Summary The Hedge Fund Executive Assistant and Office Manager provides high-level administrative support to 5 executives. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant serves as the primary point of contact for internal and external stakeholders and ensures smooth day-to-day operations. This role will also serve as the office manager for this 50-person office.
Duties/Responsibilities
Manage and maintain executives’ calendars, including scheduling meetings, appointments, and travel.
Book travel for executives and process expenses in the Concur system.
Operate at the reception desk, providing both administrative support and a professional front-facing presence for the office.
Order catering for conferences and meetings, reserve conference rooms, set up and clean up catering.
Assist with video conferencing needs in the office.
Plan and execute office events such as monthly birthday celebrations, cultural events, happy hours, holiday parties.
Assist with logistics when employees visit from other Fund offices.
Maintain inventory of office supplies and order as needed.
Partner with the building staff to ensure the pantry/kitchen is consistently replenished.
Order Fresh Direct and unpack groceries when delivered; clean out the fridge and discard contents prior to restocking.
Receive and sort incoming deliveries and mail.
Ensure the office is always neat and presentable.
Assist the HR team with onboarding and offboarding of employees.
Partner with HR to maintain and communicate office updates as necessary.
Required Experience/Skills
5+ years of experience supporting senior executives or C‑suite leaders, with previous financial services experience required.
High level of proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (Teams, Slack, Zoom).
Exceptional organizational and time‑management skills.
Strong oral and written communication skills.
Ability to work independently and in collaboration with a team in a fast‑paced environment.
Strong attention to detail and a high level of accuracy.
Proactive problem‑solving and a “no task too small” attitude.
BS/BA or equivalent required.
Work Hours Mon through Fri; 40 hours per week in‑office; must be flexible between the hours of 8 a.m. – 6 p.m.
Seniority Level Mid‑Senior level
Employment Type Full‑time
Job Function Finance, Administrative, and Project Management; Industries: Financial Services and Office Administration
#J-18808-Ljbffr