Gravity Staffing, Inc.
Administrative Assistant Bookkeeper
Gravity Staffing, Inc., Greenwich, Connecticut, us, 06831
Gravity Staffing, Inc. provided pay range
This range is provided by Gravity Staffing, Inc.. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range $80,000.00/yr - $90,000.00/yr
Additional compensation types Annual Bonus
Direct message the job poster from Gravity Staffing, Inc.
Experienced Recruiting Manager in the Staffing Industry A Greenwich, CT family office is looking for a Bookkeeper/Administrative Assistant. This role will be supporting the CFO of the family office, as well as 2-3 other key individuals on the team. This is a fully in-office position.
RESPONSIBILITIES
Maintenance and management of calendars utilizing Microsoft Outlook.
Administrative support in creating, maintaining, and editing documents, spreadsheets, and presentations.
Maintain organized and accurate financial records, including recording payments and wires, tracking invoice statuses, and ensuring timely documentation of transactions.
Manage capital calls and investment documentation for high net-worth family portfolio
Write checks and assist with basic accounts payable/receivable tasks, ensuring accuracy and proper documentation.
Monitor and reconcile financial transactions across multiple currencies; familiarity with currency conversions is a plus.
Track inventory and maintain organized lists of contacts and business information.
Answer all phone calls in a professional manner; take messages or assist directly when appropriate.
Coordinate internal and external meetings including room reservations, equipment set-up, and meeting material preparation (e.g., presentations, agendas).
Process expense reports in Concur, ensuring compliance with the Travel & Expense Policy.
Distribute daily mail to appropriate team members.
Arrange all travel for executives including flights, hotels, car rentals, and car services through the Amex travel desk.
Track team PTO and sick days.
Perform ad-hoc assignments as requested.
Must have familiarity with hedge funds or financial services environments
QUALIFICATIONS
Strong organizational skills, attention to detail is crucial
Proficiency in Word, PowerPoint, and Excel
Excellent research, writing, and communication skills
Excellent time management, organizational and interpersonal skills;
Resourceful, well organized, highly dependable, efficient and detail oriented;
Must be able to handle confidential information with the appropriate level of discretion;
Ability to work in a team environment;
Minimum 3 years of administrative and bookkeeping experience;
Bachelor's Degree preferred
Seniority level Not Applicable
Employment type Full-time
Job function Administrative and Finance
Industries
Financial Services and Professional Services
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Base pay range $80,000.00/yr - $90,000.00/yr
Additional compensation types Annual Bonus
Direct message the job poster from Gravity Staffing, Inc.
Experienced Recruiting Manager in the Staffing Industry A Greenwich, CT family office is looking for a Bookkeeper/Administrative Assistant. This role will be supporting the CFO of the family office, as well as 2-3 other key individuals on the team. This is a fully in-office position.
RESPONSIBILITIES
Maintenance and management of calendars utilizing Microsoft Outlook.
Administrative support in creating, maintaining, and editing documents, spreadsheets, and presentations.
Maintain organized and accurate financial records, including recording payments and wires, tracking invoice statuses, and ensuring timely documentation of transactions.
Manage capital calls and investment documentation for high net-worth family portfolio
Write checks and assist with basic accounts payable/receivable tasks, ensuring accuracy and proper documentation.
Monitor and reconcile financial transactions across multiple currencies; familiarity with currency conversions is a plus.
Track inventory and maintain organized lists of contacts and business information.
Answer all phone calls in a professional manner; take messages or assist directly when appropriate.
Coordinate internal and external meetings including room reservations, equipment set-up, and meeting material preparation (e.g., presentations, agendas).
Process expense reports in Concur, ensuring compliance with the Travel & Expense Policy.
Distribute daily mail to appropriate team members.
Arrange all travel for executives including flights, hotels, car rentals, and car services through the Amex travel desk.
Track team PTO and sick days.
Perform ad-hoc assignments as requested.
Must have familiarity with hedge funds or financial services environments
QUALIFICATIONS
Strong organizational skills, attention to detail is crucial
Proficiency in Word, PowerPoint, and Excel
Excellent research, writing, and communication skills
Excellent time management, organizational and interpersonal skills;
Resourceful, well organized, highly dependable, efficient and detail oriented;
Must be able to handle confidential information with the appropriate level of discretion;
Ability to work in a team environment;
Minimum 3 years of administrative and bookkeeping experience;
Bachelor's Degree preferred
Seniority level Not Applicable
Employment type Full-time
Job function Administrative and Finance
Industries
Financial Services and Professional Services
#J-18808-Ljbffr