Prince George's County, Maryland
Administrative Assistant
Prince George's County, Maryland, Upper Marlboro, Maryland, us, 20792
About The Position
The incumbent performs the full range of executive and administrative duties in support of the State’s Attorney and Deputy State’s Attorneys, relieving them of considerable administrative detail. Acting as liaison between professionals and para-professionals, the incumbent works with independent judgment in accordance with agency policies and procedures. The incumbent exercises judgment, tact, diplomacy, and competency in dealing with the public, elected officials, and county officials. Examples of Work
Acts as liaison between State’s Attorney, Deputy State’s Attorneys, and office support staff. Informs staff of policies and procedures implemented by the State’s Attorney and Deputy State’s Attorney. Composes, types, and edits correspondence, memoranda, agendas, procedural and legal documents, and reports of highly sensitive and confidential subject matters. Prepares routine correspondence in accordance with established office procedures. Types with a high degree of speed and accuracy, ensuring proper format and appropriate terminology. Edits all copies to ensure an efficient product is presented for signature and assembles needed materials to accompany correspondence. Completes assignments with minimal instructions, using various informational resources to accomplish tasks and using knowledge of the Judicial and Criminal Justice Systems, local, state, municipalities, and federal agencies operations. Keeps all State’s Attorney and Deputy State’s Attorney projects, correspondence, and administrative files confidential, organized, and accessible for easy retrieval. Purges filing system in accordance with established office procedures. Uses discretion in prioritizing needs of State’s Attorney and Deputy State’s Attorney in a most efficient and professional manner. Keeps State’s Attorney and Deputy State’s Attorney informed on daily basic operations of office and briefs on significant matters that need to be apprised of. Establishes and maintains log of incoming correspondence and documents to ensure timely action and reads outgoing correspondence for procedural and grammatical accuracy, policy, and factual preparation; disseminates mail to appropriate party for appropriate action and response. Qualifications
Bachelor’s degree from an accredited college or university in liberal arts, social sciences, public or business administration, or a field closely related to the legal area. Two (2) years of progressively responsible administrative experience in government or business. Preferred Qualifications
Three (3) years of secretarial and administrative experience involving public office management and confidential institutional and personal information. Considerable knowledge of the principles and practices of public administration. Considerable knowledge of modern office practices, procedures and methods and their efficient application to administrative details. Considerable knowledge of modern research techniques, methods and procedures. Ability to provide technical guidance to subordinate level personnel in the accomplishment of normal and routine activities of the department to which assigned. Ability to analyze, interpret and submit oral and written reports on research findings. Ability to analyze the functions and procedures of the division to which assigned and suggest modifications and improvements. Ability to establish and maintain effective working relationships with employees, county officials and the public. Job Location
14735 Main Street, Upper Marlboro, MD 20772 Conditions of Employment
Meet all training and performance standards and demonstrate proficiency as required by the agency. Wear and use agency protective apparel and equipment in the performance of duties, if applicable. Successfully pass preemployment checks which may include reference checks, background investigations, and drug screenings, where applicable. Be willing and able to serve as an essential employee, reporting during standard or non-standard hours as operations necessitate or during emergencies. Eligibility to Work
Applicants must provide and verify authorization to work in the United States without sponsorship. The employer participates in E-Verify and will provide the federal government with Form I‑9 information to confirm that you are authorized to work in the U.S., only after an offer has been accepted and the Form I‑9 is completed. Equal Opportunity Employer
Prince George’s County Government is an Equal Opportunity/Affirmative Action Employer committed to diversity and inclusion in the workplace.
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The incumbent performs the full range of executive and administrative duties in support of the State’s Attorney and Deputy State’s Attorneys, relieving them of considerable administrative detail. Acting as liaison between professionals and para-professionals, the incumbent works with independent judgment in accordance with agency policies and procedures. The incumbent exercises judgment, tact, diplomacy, and competency in dealing with the public, elected officials, and county officials. Examples of Work
Acts as liaison between State’s Attorney, Deputy State’s Attorneys, and office support staff. Informs staff of policies and procedures implemented by the State’s Attorney and Deputy State’s Attorney. Composes, types, and edits correspondence, memoranda, agendas, procedural and legal documents, and reports of highly sensitive and confidential subject matters. Prepares routine correspondence in accordance with established office procedures. Types with a high degree of speed and accuracy, ensuring proper format and appropriate terminology. Edits all copies to ensure an efficient product is presented for signature and assembles needed materials to accompany correspondence. Completes assignments with minimal instructions, using various informational resources to accomplish tasks and using knowledge of the Judicial and Criminal Justice Systems, local, state, municipalities, and federal agencies operations. Keeps all State’s Attorney and Deputy State’s Attorney projects, correspondence, and administrative files confidential, organized, and accessible for easy retrieval. Purges filing system in accordance with established office procedures. Uses discretion in prioritizing needs of State’s Attorney and Deputy State’s Attorney in a most efficient and professional manner. Keeps State’s Attorney and Deputy State’s Attorney informed on daily basic operations of office and briefs on significant matters that need to be apprised of. Establishes and maintains log of incoming correspondence and documents to ensure timely action and reads outgoing correspondence for procedural and grammatical accuracy, policy, and factual preparation; disseminates mail to appropriate party for appropriate action and response. Qualifications
Bachelor’s degree from an accredited college or university in liberal arts, social sciences, public or business administration, or a field closely related to the legal area. Two (2) years of progressively responsible administrative experience in government or business. Preferred Qualifications
Three (3) years of secretarial and administrative experience involving public office management and confidential institutional and personal information. Considerable knowledge of the principles and practices of public administration. Considerable knowledge of modern office practices, procedures and methods and their efficient application to administrative details. Considerable knowledge of modern research techniques, methods and procedures. Ability to provide technical guidance to subordinate level personnel in the accomplishment of normal and routine activities of the department to which assigned. Ability to analyze, interpret and submit oral and written reports on research findings. Ability to analyze the functions and procedures of the division to which assigned and suggest modifications and improvements. Ability to establish and maintain effective working relationships with employees, county officials and the public. Job Location
14735 Main Street, Upper Marlboro, MD 20772 Conditions of Employment
Meet all training and performance standards and demonstrate proficiency as required by the agency. Wear and use agency protective apparel and equipment in the performance of duties, if applicable. Successfully pass preemployment checks which may include reference checks, background investigations, and drug screenings, where applicable. Be willing and able to serve as an essential employee, reporting during standard or non-standard hours as operations necessitate or during emergencies. Eligibility to Work
Applicants must provide and verify authorization to work in the United States without sponsorship. The employer participates in E-Verify and will provide the federal government with Form I‑9 information to confirm that you are authorized to work in the U.S., only after an offer has been accepted and the Form I‑9 is completed. Equal Opportunity Employer
Prince George’s County Government is an Equal Opportunity/Affirmative Action Employer committed to diversity and inclusion in the workplace.
#J-18808-Ljbffr