Liberty Personnel Services, Inc.
Executive Assistant to Chief Financial Officer (CFO)
Location:
Dallas, Texas (On-Site)
Reports To:
Chief Financial Officer (CFO)
Job Type:
Full-Time, Exempt
Schedule:
5 Days On-Site (Non-negotiable)
Position Summary We are seeking a highly organized, proactive, and professional
Executive Assistant
to provide comprehensive administrative and executive support directly to our Chief Financial Officer (CFO) in our Dallas, Texas office. This is a crucial, high-visibility role requiring exceptional discretion, sound judgment, and the ability to thrive in a fast-paced corporate finance environment. The ideal candidate will act as a primary point of contact and force multiplier, ensuring the CFO's time is managed effectively and operational support is seamless.
Key Responsibilities Administrative & Calendar Management
Manage a complex and dynamic calendar for the CFO, including scheduling internal and external meetings, appointments, and conference calls.
Coordinate extensive domestic and international travel logistics, including flight, hotel, ground transportation bookings, and detailed itinerary preparation.
Prepare and process detailed expense reports, ensuring compliance with company policies and timely submission.
Act as a gatekeeper and liaison, managing incoming calls, correspondence, and emails, and directing inquiries to appropriate parties with professionalism and urgency.
Meeting & Project Support
Prepare, proofread, and edit high-quality professional documents, including presentations (PowerPoint), reports, spreadsheets (Excel), and confidential correspondence.
Coordinate and prepare materials for high-level meetings, including Board of Directors, Finance Committee, and leadership team sessions.
Attend meetings as requested, taking accurate and concise meeting minutes and tracking follow-up action items to ensure timely completion.
Assist with special projects related to Finance and Administration, conducting research, compiling data, and generating summaries as needed.
Office & Culture
Maintain highly confidential files, documents, and records with the utmost integrity and discretion.
Order and manage office supplies, coordinate catering for executive meetings, and handle general office management duties for the executive suite.
Foster a positive, professional, and efficient working environment, collaborating effectively with other Executive Assistants and departments.
Required Qualifications
Education:
Bachelor's Degree required.
Experience:
Minimum of
three (3) years
of experience as an Executive Assistant, directly supporting C-level executives (CFO, CEO, COO, etc.) in a corporate environment.
Location:
Must be able to work
5 days on-site
in the Dallas, TX office.
Technical Proficiency:
Advanced proficiency in Microsoft Office Suite (Outlook, Word,
Excel , and
PowerPoint ) is mandatory.
Discretion:
Proven ability to handle sensitive and confidential information with absolute discretion and professionalism.
Skills and Attributes
Exceptional written and verbal communication skills.
Superior organizational skills and meticulous attention to detail.
Proactive, self‑motivated, and resourceful problem‑solver with a strong sense of urgency.
Ability to anticipate needs, manage multiple priorities simultaneously, and meet demanding deadlines.
High level of maturity, professionalism, and emotional intelligence in interacting with internal and external stakeholders.
To apply, please send resume to: dm@libertyjobs.com
#J-18808-Ljbffr
Dallas, Texas (On-Site)
Reports To:
Chief Financial Officer (CFO)
Job Type:
Full-Time, Exempt
Schedule:
5 Days On-Site (Non-negotiable)
Position Summary We are seeking a highly organized, proactive, and professional
Executive Assistant
to provide comprehensive administrative and executive support directly to our Chief Financial Officer (CFO) in our Dallas, Texas office. This is a crucial, high-visibility role requiring exceptional discretion, sound judgment, and the ability to thrive in a fast-paced corporate finance environment. The ideal candidate will act as a primary point of contact and force multiplier, ensuring the CFO's time is managed effectively and operational support is seamless.
Key Responsibilities Administrative & Calendar Management
Manage a complex and dynamic calendar for the CFO, including scheduling internal and external meetings, appointments, and conference calls.
Coordinate extensive domestic and international travel logistics, including flight, hotel, ground transportation bookings, and detailed itinerary preparation.
Prepare and process detailed expense reports, ensuring compliance with company policies and timely submission.
Act as a gatekeeper and liaison, managing incoming calls, correspondence, and emails, and directing inquiries to appropriate parties with professionalism and urgency.
Meeting & Project Support
Prepare, proofread, and edit high-quality professional documents, including presentations (PowerPoint), reports, spreadsheets (Excel), and confidential correspondence.
Coordinate and prepare materials for high-level meetings, including Board of Directors, Finance Committee, and leadership team sessions.
Attend meetings as requested, taking accurate and concise meeting minutes and tracking follow-up action items to ensure timely completion.
Assist with special projects related to Finance and Administration, conducting research, compiling data, and generating summaries as needed.
Office & Culture
Maintain highly confidential files, documents, and records with the utmost integrity and discretion.
Order and manage office supplies, coordinate catering for executive meetings, and handle general office management duties for the executive suite.
Foster a positive, professional, and efficient working environment, collaborating effectively with other Executive Assistants and departments.
Required Qualifications
Education:
Bachelor's Degree required.
Experience:
Minimum of
three (3) years
of experience as an Executive Assistant, directly supporting C-level executives (CFO, CEO, COO, etc.) in a corporate environment.
Location:
Must be able to work
5 days on-site
in the Dallas, TX office.
Technical Proficiency:
Advanced proficiency in Microsoft Office Suite (Outlook, Word,
Excel , and
PowerPoint ) is mandatory.
Discretion:
Proven ability to handle sensitive and confidential information with absolute discretion and professionalism.
Skills and Attributes
Exceptional written and verbal communication skills.
Superior organizational skills and meticulous attention to detail.
Proactive, self‑motivated, and resourceful problem‑solver with a strong sense of urgency.
Ability to anticipate needs, manage multiple priorities simultaneously, and meet demanding deadlines.
High level of maturity, professionalism, and emotional intelligence in interacting with internal and external stakeholders.
To apply, please send resume to: dm@libertyjobs.com
#J-18808-Ljbffr