HRB
Executive Assistant/Personal Assistant to Partners of VC Firm-Nashville, TN
HRB, Nashville, Tennessee, United States, 37247
Our client, a boutique venture capital firm, is seeking a detailed, conscientious, and high‑energy Executive/Personal Assistant to join their tight‑knit team. In this role, the successful candidate will provide primary support to two Partners and handle approximately 50% personal and philanthropic support for the Managing Partner. This person will also serve as backup to the Head of Investor Relations/Executive Assistant who supports the Managing Partner, and provide occasional backup to the Investment Associates as needed. This role requires excellent communication and interpersonal skills, along with the ability to provide service to a wide range of internal and external stakeholders. A flexible, team‑oriented attitude and a “go with the flow” approach are crucial. This is a great opportunity for a smart and capable candidate to join a vibrant firm with significant room for growth.
Looking for candidates out of the Nashville, TN area, who have a background supporting Executives in the financial services sector. This role is in office 2‑3x a week.
Responsibilities
Coordinate meetings, activities, and communications on behalf of the Partners
Schedule and manage multiple calendars, including resource allocation (Zoom, conference rooms, etc.)
Coordinate special projects, personal meetings, activities, communications, and vendor relations/payments on behalf of the Managing Partner (working closely with his Executive Assistant and serving as full backup when needed)
Arrange and coordinate complex domestic and international travel, including flights, hotels, and ground transportation
Provide general senior‑level executive administrative support and take on ad hoc projects as requested
Assist with event planning and recruiting coordination as needed
Step in with additional administrative responsibilities as they arise
Personal Assistant tasks may include:
Managing household and philanthropic calendars
Coordinating family travel and personal reservations (dining, events, vacations)
Handling personal correspondence, gift sourcing, and holiday planning
Overseeing household/vendor management and payments
Assisting with charitable initiatives and board commitments
Requirements
Bachelor’s degree or equivalent experience preferred
Strong communication skills across multiple platforms and mediums (email, text, video calls, etc.)
3–5 years of experience supporting high‑level executives (must be within venture capital, private equity, or financial services)
Tech‑savvy; comfortable working in both Google Suite and MS Office, as well as additional SaaS tools
Flexible and eager to learn new technologies and applications
Ability to think quickly, multi‑task, and stay one step ahead of executives’ needs
Proven discretion in handling confidential information with diplomacy and professionalism
Positive attitude, calm under pressure, and strong independent problem‑solving skills
Live in the Nashville, TN area
Salary $90–115K base (commensurate with experience) + discretionary bonus + 100% employer‑covered health insurance, 401(k), and other excellent benefits.
Hours 8:30 am–5:00 pm ET with flexibility for overtime as needed.
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Looking for candidates out of the Nashville, TN area, who have a background supporting Executives in the financial services sector. This role is in office 2‑3x a week.
Responsibilities
Coordinate meetings, activities, and communications on behalf of the Partners
Schedule and manage multiple calendars, including resource allocation (Zoom, conference rooms, etc.)
Coordinate special projects, personal meetings, activities, communications, and vendor relations/payments on behalf of the Managing Partner (working closely with his Executive Assistant and serving as full backup when needed)
Arrange and coordinate complex domestic and international travel, including flights, hotels, and ground transportation
Provide general senior‑level executive administrative support and take on ad hoc projects as requested
Assist with event planning and recruiting coordination as needed
Step in with additional administrative responsibilities as they arise
Personal Assistant tasks may include:
Managing household and philanthropic calendars
Coordinating family travel and personal reservations (dining, events, vacations)
Handling personal correspondence, gift sourcing, and holiday planning
Overseeing household/vendor management and payments
Assisting with charitable initiatives and board commitments
Requirements
Bachelor’s degree or equivalent experience preferred
Strong communication skills across multiple platforms and mediums (email, text, video calls, etc.)
3–5 years of experience supporting high‑level executives (must be within venture capital, private equity, or financial services)
Tech‑savvy; comfortable working in both Google Suite and MS Office, as well as additional SaaS tools
Flexible and eager to learn new technologies and applications
Ability to think quickly, multi‑task, and stay one step ahead of executives’ needs
Proven discretion in handling confidential information with diplomacy and professionalism
Positive attitude, calm under pressure, and strong independent problem‑solving skills
Live in the Nashville, TN area
Salary $90–115K base (commensurate with experience) + discretionary bonus + 100% employer‑covered health insurance, 401(k), and other excellent benefits.
Hours 8:30 am–5:00 pm ET with flexibility for overtime as needed.
#J-18808-Ljbffr