Bloom Talent
Executive Assistant/Operations to Founder/Managing Partner at Early-stage VC
Bloom Talent, San Francisco, California, United States, 94199
Executive Assistant/Operations to Founder/Managing Partner at Early-stage VC
Early‑stage AI venture capital firm is looking for an Executive Assistant & Operations Manager to support the Founder/Managing Partner. The role involves managing complex calendars, coordinating travel, overseeing deal flow pipeline and CRM management, planning high‑profile LP events and founder meetings, executing special projects, and helping to build a new office space. The position is in‑office, based in San Francisco.
Base Pay Range $150,000.00/yr - $190,000.00/yr
Location San Francisco, CA
Responsibilities
Provide strategic support to the Founder/Managing Partner.
Manage complex calendars, anticipating needs, and prioritizing commitments to maximize the Executive’s time.
Oversee and manage a busy inbox, flagging important communications and ensuring timely responses and follow‑ups.
Draft communications on behalf of the Executive, including emails, memos, and decks.
Coordinate and prepare for meetings with LPs, board members, founders, and other external stakeholders.
Book and manage travel arrangements and trip logistics.
Own operational workflows, including vendor management, expenses, and other internal processes.
Manage CRM and deal flow pipeline, maintaining detailed notes and holding the team accountable on action items.
Collaborate with fund operations parties (legal and accounting) and prepare documents to support operations.
Partner with the CFO on expense tracking, reimbursements, and financial reconciliations.
Plan and execute high‑profile events including LP events, founder dinners, and other gatherings, handling all vendor management, contract review and negotiation, guest lists and RSVPs, and on‑site logistics.
Maintain email campaigns to current and prospective LPs, managing marketing lists, and website updates.
Implement processes to support scheduling, deal tracking, events, etc., to enhance workflows and efficiency.
Support special projects such as office build‑out and space planning, brand and content launches, research projects, etc.
Qualifications
4+ years of experience as an Executive Assistant, Operations, or similar role, ideally within venture capital, startups, family offices, or high‑growth environments.
Exceptional organizational and time‑management skills with the ability to handle multiple priorities seamlessly.
Excellent written and verbal communication skills with experience drafting professional correspondence and high‑stakes documents.
Strong judgment, confidentiality, and executive presence in both formal and fast‑moving, informal settings.
Demonstrated ability to anticipate needs, manage up, and keep teams accountable to timelines and agreed processes.
Highly proactive, resourceful, and detail‑oriented with a strong sense of ownership and commitment to executional excellence.
Comfortable working cross‑functionally with legal, finance, and operations teams while adapting to a dynamic, entrepreneurial environment.
Tech‑savvy and proficient with modern tools such as Google Workspace, Notion, Airtable, CRMs, and AI productivity platforms (e.g., ChatGPT, Claude, Gemini).
Seniority Level Associate
Employment Type Full‑time
Job Function Administrative
Benefits
Medical insurance
Vision insurance
401(k)
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Base Pay Range $150,000.00/yr - $190,000.00/yr
Location San Francisco, CA
Responsibilities
Provide strategic support to the Founder/Managing Partner.
Manage complex calendars, anticipating needs, and prioritizing commitments to maximize the Executive’s time.
Oversee and manage a busy inbox, flagging important communications and ensuring timely responses and follow‑ups.
Draft communications on behalf of the Executive, including emails, memos, and decks.
Coordinate and prepare for meetings with LPs, board members, founders, and other external stakeholders.
Book and manage travel arrangements and trip logistics.
Own operational workflows, including vendor management, expenses, and other internal processes.
Manage CRM and deal flow pipeline, maintaining detailed notes and holding the team accountable on action items.
Collaborate with fund operations parties (legal and accounting) and prepare documents to support operations.
Partner with the CFO on expense tracking, reimbursements, and financial reconciliations.
Plan and execute high‑profile events including LP events, founder dinners, and other gatherings, handling all vendor management, contract review and negotiation, guest lists and RSVPs, and on‑site logistics.
Maintain email campaigns to current and prospective LPs, managing marketing lists, and website updates.
Implement processes to support scheduling, deal tracking, events, etc., to enhance workflows and efficiency.
Support special projects such as office build‑out and space planning, brand and content launches, research projects, etc.
Qualifications
4+ years of experience as an Executive Assistant, Operations, or similar role, ideally within venture capital, startups, family offices, or high‑growth environments.
Exceptional organizational and time‑management skills with the ability to handle multiple priorities seamlessly.
Excellent written and verbal communication skills with experience drafting professional correspondence and high‑stakes documents.
Strong judgment, confidentiality, and executive presence in both formal and fast‑moving, informal settings.
Demonstrated ability to anticipate needs, manage up, and keep teams accountable to timelines and agreed processes.
Highly proactive, resourceful, and detail‑oriented with a strong sense of ownership and commitment to executional excellence.
Comfortable working cross‑functionally with legal, finance, and operations teams while adapting to a dynamic, entrepreneurial environment.
Tech‑savvy and proficient with modern tools such as Google Workspace, Notion, Airtable, CRMs, and AI productivity platforms (e.g., ChatGPT, Claude, Gemini).
Seniority Level Associate
Employment Type Full‑time
Job Function Administrative
Benefits
Medical insurance
Vision insurance
401(k)
#J-18808-Ljbffr