The Rutkowski Law Firm is hiring: Executive Assistant in Troy

Executive Assistant to the CEO In‑Person – Rochester/Troy, MI

We are seeking an exceptional Executive Assistant to serve as the right hand to our CEO — a high‑performing professional leading four dynamic companies across legal, real estate, and investment spaces. This is not your average assistant role — it's a mission‑critical position for someone who thrives in a fast‑paced, ever‑evolving environment and has a passion for helping leaders operate at their highest level.

Responsibilities

• Own and manage the CEO’s calendar, inbox, and communications
• Coordinate and confirm meetings, travel, and appointments across all companies
• Prioritize, track, and follow through on high‑level tasks and initiatives
• Maintain confidentiality while handling sensitive business and personal information
• Attend key meetings, take notes, and drive follow‑ups to completion
• Handle logistics and planning for events, off‑sites, and team meetings
• Build and refine systems, processes, and workflows to improve efficiency
• Serve as a communication bridge between the CEO and internal/external stakeholders
• Be available outside of traditional business hours as needed

Qualifications

• Proven experience supporting founders, executives, or business‑driven professionals
• Local to the Rochester/Troy, MI area – must work in‑person with the CEO
• Tech‑savvy and highly proficient with Google Workspace, Slack, Asana (or similar tools)
• Exceptionally organized with strong project management skills
• Proactive, self‑motivated, and always thinking three steps ahead
• Able to handle ambiguity and adapt to constant change with grace
• Comfortable managing both business and personal tasks
• High integrity, discretion, and emotional intelligence
• Strong written and verbal communication skills

Compensation

$60,000‑$90,000 per year