Executive Assistant Job at Mack & Associates, Ltd. in Chicago

Mack & Associates, Ltd.

Location: Chicago, IL

Pay Range

$75,000.00/yr - $95,000.00/yr

A leading and growing financial services firm located in the vibrant heart of downtown Chicago is seeking a polished, resourceful, and proactive Executive Assistant to join its fast-growing team. This is an exciting in-person opportunity to provide high-level support to senior leadership in a dynamic, fast-paced, and collaborative environment. The position offers a competitive salary of $75,000–$95,000, along with a comprehensive benefits package that includes medical and dental coverage, generous paid time off, and more.

Key Responsibilities

• Expertly manage complex executive calendars, coordinating meetings, conference calls, and events with precision and professionalism.
• Arrange seamless domestic and international travel, including flights, accommodations, transportation, and detailed itineraries.
• Act as a trusted liaison between executives, clients, and internal teams to ensure effective communication and timely follow-up.
• Prepare, review, and refine correspondence, reports, and presentations with meticulous attention to detail.
• Oversee meeting and event logistics—book conference rooms, manage catering orders, and ensure smooth setup and breakdown.
• Support daily office operations by tracking inventory, ordering supplies, and managing vendor relationships.
• Greet and assist visitors, creating a warm and professional first impression, while providing proactive administrative support, handling special projects, and managing occasional errands.

Qualifications

• Bachelor’s degree preferred; equivalent relevant experience will be considered.
• Minimum of 3-5 years’ experience providing executive-level administrative support in a professional environment.
• Previous experience in private equity, finance, consulting, or related fields strongly preferred.
• Exceptional written and verbal communication skills with the ability to draft professional correspondence.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and strong overall tech aptitude.
• Highly organized, detail-oriented, and able to manage multiple priorities while maintaining confidentiality, discretion, and professionalism.

Seniority Level

• Not Applicable

Employment Type

• Full-time

Job Function

• Administrative

Benefits

• 401(k)
• Medical insurance

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