New River Community College
Overview
Title:
Project Coordinator
Location:
UC Santa Cruz Main Campus
Job ID:
75047
Job Posting How to apply: For full consideration, applicants should attach their resume and cover letter when applying for a job opening. For guidance related to the application process or if you are experiencing difficulties when applying, please review the Applicant Resources on our website.
How to Apply
Troubleshooting
Tips for Applicants
FAQ's
Initial Review Date (IRD) UC Santa Cruz jobs are posted until filled. All application materials submitted by 11:59 pm on the IRD will be routed to the hiring team for consideration. Applicants who miss the IRD are still encouraged to apply; their materials will still be forwarded for consideration if requested by the hiring team. Application materials cannot be accepted outside of the jobs portal. Applications cannot be edited on an applicant's behalf. For more information about the IRD and the applicant review process, view this link.
IRD:
01/15/2025
About UC Santa Cruz UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It is known as an unconventional place where innovation and experimentation is part of the campus DNA, and a bold spirit thrives on a campus renowned as among the most beautiful in the world.
Department Overview Physical Planning, Development & Operations (PPDO) manages and oversees activities related to physical and environmental planning, design and construction, engineering, physical plant maintenance and operations, capital and space planning, space management, and related business services. The campus main site spans more than 2,000 acres with over 500 buildings and more than 8 million square feet. The department handles operating budgets over $60 million, a project portfolio of about $990 million, and more than 395 full-time staff.
Job Summary The Project Coordinator provides analytical and administrative support to construction project managers within Planning, Design & Construction. Projects include capital and non-capital projects, renovations, retrofits, expansions, MEP, new facilities and infrastructure, and landscape projects. The Project Coordinator collects, develops, and analyzes technical data to determine project requirements and prepares information regarding specifications, materials, equipment, estimated costs, and completion times. The incumbent coordinates and maintains construction schedules from design through bid and construction, and ensures that all training and close-out documents meet contract requirements and are properly turned over to the appropriate entity. The Project Coordinator oversees and promotes sound, efficient, and economical records management, including creation, organization, and access to PD&C construction documents through various software, submittals, as-built documents, record documents, and all project documents.
Appointment Information Budgeted Salary:
$39.75 - $50.46/hourly. Salary commensurate with skills, qualifications and experience. Under California law, the University of California, Santa Cruz posts a reasonable estimate of compensation. The salary shown is the budgeted amount and should not exceed this posted amount.
Benefits Level Eligibility:
Full benefits
Schedule Information:
Fully time, Fixed
Percentage of Time: 100%, 40 Hours per Week
Days of the Week: Mon-Fri
Shift Includes: Day
Employee Classification:
Career appointment
Job End Date:
None
Work Location:
UC Santa Cruz Main Campus
Union Representation:
Non-Represented
Job Code Classification:
FAC PROJECT MGT SPEC 2 (007077)
Travel:
Up to 25% of the time
Job Duties 50% - Construction Administration Analysis
Supports and assists PD&C project managers on design and construction projects during all phases including inception programming, budgeting, scheduling, site analysis, design, construction documents, bidding, contract award, construction administration and inspection, project close-out, and occupancy.
Maintains project documentation and logs, reviews contract documents and change orders, reviews project progress, drafts and reviews project schedules, budgets, construction documents, estimates, daily site walks during construction, weekly written status reports, etc.
Interfaces and coordinates work with other units (Campus Planning, TAPS, DSAS, CPSM, etc.).
Assists with project reviews for conformance to regulatory requirements and organization policies.
Oversees and ensures all training and close-out documentation meet the contract requirements and are properly turned over to the appropriate entity, including warranties, record drawings, and Operations and Maintenance Manuals.
Takes the initiative to make recommendations to modify construction and design documents to incorporate the needs of the project.
Facilitates project administrative closeout and training.
25% - Project Coordination
Coordinates Capital and non-Capital design and construction projects, including developing the program, bidding, and supervising construction and contractors.
Performs organizational and administrative activities not directly relating to projects, including serving on organization committees representing the department or unit.
Drives to project sites during all project phases, using University vehicles.
20% - Administrative
Creates meeting agendas and participates in onsite meetings, providing assistance as needed, including technical presentations.
Recommend changes and options to enhance or improve daily business processes and procedures.
Assists project stakeholders by facilitating questions and providing training.
5% - Miscellaneous
Assists with miscellaneous departmental projects as requested or dictated by operational needs.
Attends and participates in training.
Required Qualifications
Bachelor's degree in related area and/or related field or equivalent experience/training.
Two years of directly related, progressively responsible experience managing or coordinating construction projects, or 5 years equivalent experience/training as outlined.
Excellent analytical and critical thinking skills to anticipate and identify issues and information requirements.
Skills to apply appropriate research and analysis procedures.
Proactive skillset to provide potential solutions to issues.
Ability to think logically, interpret data, and identify anomalies, trends, and potentially invalid data.
Skills to make logical deductions and independently decide appropriate action where no clear guidelines are available.
Strong skills to organize work effectively to achieve timely progress on multiple simultaneous projects.
Skills to maintain accountability and establish project documentation.
Knowledge of project management, the construction industry, and construction/legal terminology.
Familiarity with building codes, plans, and specifications.
Excellent oral and interpersonal communication skills to work as a team member and communicate professionally, handling difficult or confidential issues.
Skills to work with diverse groups to achieve cooperation.
Demonstrated ability to define problems, develop methodologies for solving problems, perform analyses and summarize findings, and develop and implement recommendations.
Skills to research, interpret and apply federal/state/university policies and regulations to meet department goals and objectives.
Ability to provide information clearly, accurately, and succinctly for the appropriate audience.
Preferred Qualifications
Degree in Business Administration, Project Management, Construction Management, Engineering
Experience with Adobe, BlueBeam and AutoCAD
Special Conditions of Employment
Selected candidate will be required to pass a pre-employment criminal history background check.
Selected candidate must pass the employment misconduct disclosure process.
Must possess a valid California driver’s license.
Complete required training including UC compliance training within established time frames.
Ability to travel to multiple work locations on and off campus.
The University has a vaccination policy; employees are required to comply with applicable policies.
CANRA mandates reporting of child abuse or neglect; sign a Statement Acknowledging Requirement to Report Child Abuse prior to employment.
Safety Statement All UCSC employees must understand and follow job safety procedures, attend required health and safety training, promote safety, and report accidents and injuries.
Notice of Availability ASFSR is available annually with campus safety and security policies, fire safety, and related statistics. A paper copy is available upon request from the UCSC Police Department.
EEO/AA The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories. The policy includes UC Anti-Discrimination Policy. UC Santa Cruz is committed to excellence through diversity and strives to create a climate that welcomes and respects all contributions.
Application Process APPLICANTS ARE REQUIRED TO USE THE UCSC ON-LINE PROCESS. View full job description and access on-line application. Ensure materials are submitted by the IRD via the Staff Employment Opportunities site. A computer is available at the UCSC Staff Human Resources Office for assistance. For disability accommodations, contact the Human Resources office. The university is an Equal Opportunity Employer.
Copyright 2025 Jobelephant.com
#J-18808-Ljbffr
Project Coordinator
Location:
UC Santa Cruz Main Campus
Job ID:
75047
Job Posting How to apply: For full consideration, applicants should attach their resume and cover letter when applying for a job opening. For guidance related to the application process or if you are experiencing difficulties when applying, please review the Applicant Resources on our website.
How to Apply
Troubleshooting
Tips for Applicants
FAQ's
Initial Review Date (IRD) UC Santa Cruz jobs are posted until filled. All application materials submitted by 11:59 pm on the IRD will be routed to the hiring team for consideration. Applicants who miss the IRD are still encouraged to apply; their materials will still be forwarded for consideration if requested by the hiring team. Application materials cannot be accepted outside of the jobs portal. Applications cannot be edited on an applicant's behalf. For more information about the IRD and the applicant review process, view this link.
IRD:
01/15/2025
About UC Santa Cruz UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It is known as an unconventional place where innovation and experimentation is part of the campus DNA, and a bold spirit thrives on a campus renowned as among the most beautiful in the world.
Department Overview Physical Planning, Development & Operations (PPDO) manages and oversees activities related to physical and environmental planning, design and construction, engineering, physical plant maintenance and operations, capital and space planning, space management, and related business services. The campus main site spans more than 2,000 acres with over 500 buildings and more than 8 million square feet. The department handles operating budgets over $60 million, a project portfolio of about $990 million, and more than 395 full-time staff.
Job Summary The Project Coordinator provides analytical and administrative support to construction project managers within Planning, Design & Construction. Projects include capital and non-capital projects, renovations, retrofits, expansions, MEP, new facilities and infrastructure, and landscape projects. The Project Coordinator collects, develops, and analyzes technical data to determine project requirements and prepares information regarding specifications, materials, equipment, estimated costs, and completion times. The incumbent coordinates and maintains construction schedules from design through bid and construction, and ensures that all training and close-out documents meet contract requirements and are properly turned over to the appropriate entity. The Project Coordinator oversees and promotes sound, efficient, and economical records management, including creation, organization, and access to PD&C construction documents through various software, submittals, as-built documents, record documents, and all project documents.
Appointment Information Budgeted Salary:
$39.75 - $50.46/hourly. Salary commensurate with skills, qualifications and experience. Under California law, the University of California, Santa Cruz posts a reasonable estimate of compensation. The salary shown is the budgeted amount and should not exceed this posted amount.
Benefits Level Eligibility:
Full benefits
Schedule Information:
Fully time, Fixed
Percentage of Time: 100%, 40 Hours per Week
Days of the Week: Mon-Fri
Shift Includes: Day
Employee Classification:
Career appointment
Job End Date:
None
Work Location:
UC Santa Cruz Main Campus
Union Representation:
Non-Represented
Job Code Classification:
FAC PROJECT MGT SPEC 2 (007077)
Travel:
Up to 25% of the time
Job Duties 50% - Construction Administration Analysis
Supports and assists PD&C project managers on design and construction projects during all phases including inception programming, budgeting, scheduling, site analysis, design, construction documents, bidding, contract award, construction administration and inspection, project close-out, and occupancy.
Maintains project documentation and logs, reviews contract documents and change orders, reviews project progress, drafts and reviews project schedules, budgets, construction documents, estimates, daily site walks during construction, weekly written status reports, etc.
Interfaces and coordinates work with other units (Campus Planning, TAPS, DSAS, CPSM, etc.).
Assists with project reviews for conformance to regulatory requirements and organization policies.
Oversees and ensures all training and close-out documentation meet the contract requirements and are properly turned over to the appropriate entity, including warranties, record drawings, and Operations and Maintenance Manuals.
Takes the initiative to make recommendations to modify construction and design documents to incorporate the needs of the project.
Facilitates project administrative closeout and training.
25% - Project Coordination
Coordinates Capital and non-Capital design and construction projects, including developing the program, bidding, and supervising construction and contractors.
Performs organizational and administrative activities not directly relating to projects, including serving on organization committees representing the department or unit.
Drives to project sites during all project phases, using University vehicles.
20% - Administrative
Creates meeting agendas and participates in onsite meetings, providing assistance as needed, including technical presentations.
Recommend changes and options to enhance or improve daily business processes and procedures.
Assists project stakeholders by facilitating questions and providing training.
5% - Miscellaneous
Assists with miscellaneous departmental projects as requested or dictated by operational needs.
Attends and participates in training.
Required Qualifications
Bachelor's degree in related area and/or related field or equivalent experience/training.
Two years of directly related, progressively responsible experience managing or coordinating construction projects, or 5 years equivalent experience/training as outlined.
Excellent analytical and critical thinking skills to anticipate and identify issues and information requirements.
Skills to apply appropriate research and analysis procedures.
Proactive skillset to provide potential solutions to issues.
Ability to think logically, interpret data, and identify anomalies, trends, and potentially invalid data.
Skills to make logical deductions and independently decide appropriate action where no clear guidelines are available.
Strong skills to organize work effectively to achieve timely progress on multiple simultaneous projects.
Skills to maintain accountability and establish project documentation.
Knowledge of project management, the construction industry, and construction/legal terminology.
Familiarity with building codes, plans, and specifications.
Excellent oral and interpersonal communication skills to work as a team member and communicate professionally, handling difficult or confidential issues.
Skills to work with diverse groups to achieve cooperation.
Demonstrated ability to define problems, develop methodologies for solving problems, perform analyses and summarize findings, and develop and implement recommendations.
Skills to research, interpret and apply federal/state/university policies and regulations to meet department goals and objectives.
Ability to provide information clearly, accurately, and succinctly for the appropriate audience.
Preferred Qualifications
Degree in Business Administration, Project Management, Construction Management, Engineering
Experience with Adobe, BlueBeam and AutoCAD
Special Conditions of Employment
Selected candidate will be required to pass a pre-employment criminal history background check.
Selected candidate must pass the employment misconduct disclosure process.
Must possess a valid California driver’s license.
Complete required training including UC compliance training within established time frames.
Ability to travel to multiple work locations on and off campus.
The University has a vaccination policy; employees are required to comply with applicable policies.
CANRA mandates reporting of child abuse or neglect; sign a Statement Acknowledging Requirement to Report Child Abuse prior to employment.
Safety Statement All UCSC employees must understand and follow job safety procedures, attend required health and safety training, promote safety, and report accidents and injuries.
Notice of Availability ASFSR is available annually with campus safety and security policies, fire safety, and related statistics. A paper copy is available upon request from the UCSC Police Department.
EEO/AA The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories. The policy includes UC Anti-Discrimination Policy. UC Santa Cruz is committed to excellence through diversity and strives to create a climate that welcomes and respects all contributions.
Application Process APPLICANTS ARE REQUIRED TO USE THE UCSC ON-LINE PROCESS. View full job description and access on-line application. Ensure materials are submitted by the IRD via the Staff Employment Opportunities site. A computer is available at the UCSC Staff Human Resources Office for assistance. For disability accommodations, contact the Human Resources office. The university is an Equal Opportunity Employer.
Copyright 2025 Jobelephant.com
#J-18808-Ljbffr