University of Colorado Colorado Springs
Temporary Contracts and Policy Coordinator
University of Colorado Colorado Springs, Colorado Springs, Colorado, United States, 80509
Temporary Contracts and Policy Coordinator
Join to apply for the
Temporary Contracts and Policy Coordinator
role at
University of Colorado Colorado Springs
(UCCS). The University of Colorado Colorado Springs is a premier educational institution that prides itself on academic excellence, research, and community engagement. The campus, situated at the base of the Rocky Mountains, offers a vibrant mix of natural beauty, arts, and a growing tech scene.
Pay Range:
$23–$31/hr. Compensation will be commensurate with experience and qualifications. This position is exempt from the Fair Labor Standards Act (FLSA) overtime provisions.
Work Location:
On‑Site/Hybrid
Benefits at a Glance
Eligible for paid sick leave only: 0.034 hours of sick leave per hour worked.
Not eligible for paid vacation, medical, or retirement benefits due to the temporary nature of the appointment.
Summary This position acts independently with initiative to achieve organizational goals, maintains confidentiality, and establishes positive working relationships. It supports the Controller’s Office operations, including Accounting Services, Contract & Policy Administration, Student Financial Services, and Sponsored Projects Accounting.
Essential Functions
Policy Management:
Act as a primary point of contact for policy management, responding to inquiries and status updates.
Policy Development Support:
Coordinate drafting and reviewing of new and revised organizational policies and procedures.
Coordinate with VC to designate a policy lead for new/revised policies and review policy requests for reasonableness and compliance.
Maintain a schedule of policies requiring updates and work with Policy Leads to ensure timely revisions.
Facilitate stakeholder involvement in the policy creation/revision process.
Review policy draft package submissions for completeness, coordinate approvals, and communicate policy status.
Support policy administration and develop efficiencies or improvements within the workflow.
Documentation and Updates:
Maintain an organized repository of all current and historical policies, ensuring versions are up to date and accessible.
Keep the policy website current with published policy and status.
Compliance Monitoring:
Attend state and System policy meetings, share information with appropriate Policy Leads.
Assess legislative or policy changes for impact on UCCS Campus.
Review policy drafts for compliance with law, legislation, system policy, etc.
Policy Dissemination:
Strategically communicate policy updates and inform campus personnel on policy processes, workflows, and provide updated policy templates.
Contracts Management:
Assist the Contracts & Policy Director in all stages of contract processing and lifecycle management.
Create, scan, and maintain electronic and hard‑copy files.
Manage documentation required for CORA requests.
General Administrative Support:
Manage administrative responsibilities within the Controller’s offices proactively and professionally.
Exercise judgment and independent initiative; handle time‑sensitive matters that require concise problem‑solving and confidentiality.
Develop office workflow including timelines and procedures to meet deadlines.
Handle confidential and sensitive information per University policy.
Update Controller’s Office websites to ensure forms are accurate and content is digitally accessible.
Act as the Human Resources Liaison between the University’s HR department and the Controller’s Office; assist in recruitment and onboarding of new employees.
May lead special projects assigned by the Assistant Vice Chancellor.
Other duties as assigned.
Tentative Search Timeline
Priority given to applications submitted by: December 4, 2025
Potential interview dates: December 8–19, 2025
Potential start date: January 5, 2026
Qualifications and Requirements
Bachelor's degree from an accredited institution required.
Administrative support experience, preferably in a higher education setting.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Excellent written and verbal communication skills required.
Strong organizational skills with ability to multitask and prioritize efficiently.
Ability to handle sensitive information with integrity and discretion.
Experience supporting executive‑level staff in a complex setting, including a university setting, preferred.
Familiarity with UCCS operations, policies, and procedures highly qualified.
Experience with budgeting and financial reporting preferred.
Knowledge of contract administration and Controller's Office procedures/regulations preferred.
Advanced proficiency in relevant software preferred.
Experience with electronic contract management system is a plus.
Special Instructions to Applicants
Applications submitted by December 4, 2025 will receive full consideration.
Applications submitted through email or surface mail will not be considered. Please apply at cu.edu/cu-careers (job # 38328).
Official transcripts will be required upon hire.
Upon request, be prepared to provide five professional references (at least two previous/current supervisors) including their email contact information.
Job Details
Job Category:
Professional Support Services
Primary Location:
Colorado Springs
Department:
C0001 – Colorado Springs Campus
Schedule:
Part‑time
Posting Date:
Nov 24, 2025
Unposting Date:
Ongoing
Posting Contact Name:
Shawn Hood
Posting Contact Email:
shood2@uccs.edu
Position Number:
00611699
Seniority Level:
Entry level
Employment Type:
Part‑time
Job Function:
Other
Industry:
Higher Education
CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.
In accordance with the Equal Pay for Equal Work Act, UCCS does not discriminate based on sex in its employment or compensation practices.
#J-18808-Ljbffr
Temporary Contracts and Policy Coordinator
role at
University of Colorado Colorado Springs
(UCCS). The University of Colorado Colorado Springs is a premier educational institution that prides itself on academic excellence, research, and community engagement. The campus, situated at the base of the Rocky Mountains, offers a vibrant mix of natural beauty, arts, and a growing tech scene.
Pay Range:
$23–$31/hr. Compensation will be commensurate with experience and qualifications. This position is exempt from the Fair Labor Standards Act (FLSA) overtime provisions.
Work Location:
On‑Site/Hybrid
Benefits at a Glance
Eligible for paid sick leave only: 0.034 hours of sick leave per hour worked.
Not eligible for paid vacation, medical, or retirement benefits due to the temporary nature of the appointment.
Summary This position acts independently with initiative to achieve organizational goals, maintains confidentiality, and establishes positive working relationships. It supports the Controller’s Office operations, including Accounting Services, Contract & Policy Administration, Student Financial Services, and Sponsored Projects Accounting.
Essential Functions
Policy Management:
Act as a primary point of contact for policy management, responding to inquiries and status updates.
Policy Development Support:
Coordinate drafting and reviewing of new and revised organizational policies and procedures.
Coordinate with VC to designate a policy lead for new/revised policies and review policy requests for reasonableness and compliance.
Maintain a schedule of policies requiring updates and work with Policy Leads to ensure timely revisions.
Facilitate stakeholder involvement in the policy creation/revision process.
Review policy draft package submissions for completeness, coordinate approvals, and communicate policy status.
Support policy administration and develop efficiencies or improvements within the workflow.
Documentation and Updates:
Maintain an organized repository of all current and historical policies, ensuring versions are up to date and accessible.
Keep the policy website current with published policy and status.
Compliance Monitoring:
Attend state and System policy meetings, share information with appropriate Policy Leads.
Assess legislative or policy changes for impact on UCCS Campus.
Review policy drafts for compliance with law, legislation, system policy, etc.
Policy Dissemination:
Strategically communicate policy updates and inform campus personnel on policy processes, workflows, and provide updated policy templates.
Contracts Management:
Assist the Contracts & Policy Director in all stages of contract processing and lifecycle management.
Create, scan, and maintain electronic and hard‑copy files.
Manage documentation required for CORA requests.
General Administrative Support:
Manage administrative responsibilities within the Controller’s offices proactively and professionally.
Exercise judgment and independent initiative; handle time‑sensitive matters that require concise problem‑solving and confidentiality.
Develop office workflow including timelines and procedures to meet deadlines.
Handle confidential and sensitive information per University policy.
Update Controller’s Office websites to ensure forms are accurate and content is digitally accessible.
Act as the Human Resources Liaison between the University’s HR department and the Controller’s Office; assist in recruitment and onboarding of new employees.
May lead special projects assigned by the Assistant Vice Chancellor.
Other duties as assigned.
Tentative Search Timeline
Priority given to applications submitted by: December 4, 2025
Potential interview dates: December 8–19, 2025
Potential start date: January 5, 2026
Qualifications and Requirements
Bachelor's degree from an accredited institution required.
Administrative support experience, preferably in a higher education setting.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Excellent written and verbal communication skills required.
Strong organizational skills with ability to multitask and prioritize efficiently.
Ability to handle sensitive information with integrity and discretion.
Experience supporting executive‑level staff in a complex setting, including a university setting, preferred.
Familiarity with UCCS operations, policies, and procedures highly qualified.
Experience with budgeting and financial reporting preferred.
Knowledge of contract administration and Controller's Office procedures/regulations preferred.
Advanced proficiency in relevant software preferred.
Experience with electronic contract management system is a plus.
Special Instructions to Applicants
Applications submitted by December 4, 2025 will receive full consideration.
Applications submitted through email or surface mail will not be considered. Please apply at cu.edu/cu-careers (job # 38328).
Official transcripts will be required upon hire.
Upon request, be prepared to provide five professional references (at least two previous/current supervisors) including their email contact information.
Job Details
Job Category:
Professional Support Services
Primary Location:
Colorado Springs
Department:
C0001 – Colorado Springs Campus
Schedule:
Part‑time
Posting Date:
Nov 24, 2025
Unposting Date:
Ongoing
Posting Contact Name:
Shawn Hood
Posting Contact Email:
shood2@uccs.edu
Position Number:
00611699
Seniority Level:
Entry level
Employment Type:
Part‑time
Job Function:
Other
Industry:
Higher Education
CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.
In accordance with the Equal Pay for Equal Work Act, UCCS does not discriminate based on sex in its employment or compensation practices.
#J-18808-Ljbffr