University of Colorado
Temporary Contracts and Policy Coordinator
University of Colorado, Colorado Springs, Colorado, United States, 80509
Temporary Contracts and Policy Coordinator
University of Colorado Colorado Springs (UCCS)
Job Listing: 38328 University Staff
Pay Range $23 - $31/hr. Compensation will be commensurate upon experience and qualifications. This position is exempt from the Fair Labor Standards Act (FLSA) overtime provisions.
Work Location On-Site/Hybrid
Benefits Because this appointment is temporary, you will not be eligible to receive all of the benefits normally provided to members of the university staff under the standard University of Colorado benefits programs. You are not eligible to receive paid vacation leave, medical, or retirement benefits. However, you are eligible to accrue sick leave and accrue 0.034 hours of sick leave per hour worked.
Summary This person acts independently and exercises initiative to achieve organizational goals and objectives, maintains confidentiality, and establishes and maintains positive working relationships. This position is responsible for a broad range of administrative duties in support of the department and is particularly important in supporting Contract & Policy Administration function at UCCS. This role is central to all Controller's Office operations, including Accounting Services, Contract & Policy Administration, Student Financial Services, and Sponsored Projects Accounting.
Essential Functions Policy Management Act as a primary point of contact for policy management, responding to policy related inquiries and status updates.
Policy Development Support Coordinate the efforts for drafting and reviewing new and revised organizational policies and procedures.
Coordinate with VC to ensure a policy lead is designated for new policies and revisions, review policy requests for reasonableness and compliance.
Maintain a schedule of policies requiring updates and work with the Policy Leads to ensure updates are made timely.
Facilitate the involvement of relevant stakeholders in the policy creation/revision process.
Review policy draft package submissions for completeness, coordinate approvals, and communicate policy status.
Support as needed in policy administration and develop efficiencies or improvements within the workflow.
Documentation and Updates Maintain an organized repository of all current and historical policies, ensuring versions are up to date and accessible. Keep policy website current with published policy and status.
Compliance Monitoring Attend state and System policy meetings and share information with the appropriate Policy Leads. Evaluate upcoming legislative or policy changes and impact to UCCS Campus. Review policy drafts for compliance with law, legislation, system policy, etc.
Policy Dissemination Strategically communicate policy updates and inform campus personnel on policy processes, workflows, and provide updated policy templates.
Contracts Management Assist the Contracts & Policy Director in all stages of processing contracts and contract lifecycle management, from drafting and review to execution and archiving.
Create, scan, and maintain electronic and hard-copy files.
Manages the documentation needed for CORA requests.
General Administrative Support Manage administrative responsibilities within the Controller's offices in a proactive and professional manner.
Exercise judgment and independent initiative; handle time sensitive matters that require concise problem-solving and confidentiality.
Develop office workflow including timelines and office procedures to ensure all deadlines are met and work occurs in compliance with all applicable policies and regulations.
Handle confidential and sensitive information per University policy.
Update Controller's Office websites to ensure forms are up-to-date, information is accurate, and content is digitally accessible.
Act as the Human Resources Liaison for the Controller's Office, serving as a key point of contact between the university's HR department and the Controller's Office, as well as assisting in the recruitment and onboarding process for new employees.
May lead on special projects assigned by the Assistant Vice Chancellor.
Other duties as assigned.
Tentative Search Timeline Priority will be given to applications submitted by: December 4, 2025
Potential interview dates: December 8, 2025 - December 19, 2025
Potential start date: January 5, 2026
Qualifications Bachelor's degree from an accredited institution is required.
Must have administrative support experience, preferably in a higher education setting.
To qualify applicants must be proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Excellent written and verbal communication skills are required.
Strong organizational skills with the ability to multitask and prioritize tasks efficiently.
Ability to handle sensitive information with integrity and discretion.
Experience supporting executive-level staff in a complex setting, including but not limited to a university setting is preferred.
Highly qualified applicants will have familiarity with UCCS operations, policies, and procedures.
Experience with budgeting and financial reporting is preferred.
It is preferred that applicants have knowledge of Contract Administration and Controller's Office procedures and regulations.
Advanced proficiency in software relevant to department operations is preferred.
Experience implementing and/or using an electronic contract management system is a plus.
Special Instructions to Applicants Applications submitted by December 4, 2025 will receive full consideration.
Applications submitted through email or surface mail will not be considered. Please apply at cu.edu/cu-careers (job #: 38328).
Official transcripts will be required upon hire.
Upon request, please be prepared to provide five professional references (at least two previous/current supervisors), including their email contact information.
If you have technical difficulties with your application, please contact the CU Careers help desk at 303-860-4200 #5 or cucareershelp@cu.edu . Job related inquiries should be directed to the posting contact.
The University of Colorado Colorado Springs will not sponsor work visas or permanent resident applications for this position.
EEO Statement CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.
In accordance with the Equal Pay for Equal Work Act, UCCS does not discriminate based on sex in our employment or compensation practices.
The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.
Job Category: Professional Support Services Primary Location: Colorado Springs Department: C0001 -- Colorado Springs Campus - 40101 - VCAF-RM-Controller's Office Schedule: Part-time Posting Date: Nov 24, 2025 Unposting Date: Ongoing Posting Contact Name: Shawn Hood Posting Contact Email: shood2@uccs.edu Position Number: 00611699
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Job Listing: 38328 University Staff
Pay Range $23 - $31/hr. Compensation will be commensurate upon experience and qualifications. This position is exempt from the Fair Labor Standards Act (FLSA) overtime provisions.
Work Location On-Site/Hybrid
Benefits Because this appointment is temporary, you will not be eligible to receive all of the benefits normally provided to members of the university staff under the standard University of Colorado benefits programs. You are not eligible to receive paid vacation leave, medical, or retirement benefits. However, you are eligible to accrue sick leave and accrue 0.034 hours of sick leave per hour worked.
Summary This person acts independently and exercises initiative to achieve organizational goals and objectives, maintains confidentiality, and establishes and maintains positive working relationships. This position is responsible for a broad range of administrative duties in support of the department and is particularly important in supporting Contract & Policy Administration function at UCCS. This role is central to all Controller's Office operations, including Accounting Services, Contract & Policy Administration, Student Financial Services, and Sponsored Projects Accounting.
Essential Functions Policy Management Act as a primary point of contact for policy management, responding to policy related inquiries and status updates.
Policy Development Support Coordinate the efforts for drafting and reviewing new and revised organizational policies and procedures.
Coordinate with VC to ensure a policy lead is designated for new policies and revisions, review policy requests for reasonableness and compliance.
Maintain a schedule of policies requiring updates and work with the Policy Leads to ensure updates are made timely.
Facilitate the involvement of relevant stakeholders in the policy creation/revision process.
Review policy draft package submissions for completeness, coordinate approvals, and communicate policy status.
Support as needed in policy administration and develop efficiencies or improvements within the workflow.
Documentation and Updates Maintain an organized repository of all current and historical policies, ensuring versions are up to date and accessible. Keep policy website current with published policy and status.
Compliance Monitoring Attend state and System policy meetings and share information with the appropriate Policy Leads. Evaluate upcoming legislative or policy changes and impact to UCCS Campus. Review policy drafts for compliance with law, legislation, system policy, etc.
Policy Dissemination Strategically communicate policy updates and inform campus personnel on policy processes, workflows, and provide updated policy templates.
Contracts Management Assist the Contracts & Policy Director in all stages of processing contracts and contract lifecycle management, from drafting and review to execution and archiving.
Create, scan, and maintain electronic and hard-copy files.
Manages the documentation needed for CORA requests.
General Administrative Support Manage administrative responsibilities within the Controller's offices in a proactive and professional manner.
Exercise judgment and independent initiative; handle time sensitive matters that require concise problem-solving and confidentiality.
Develop office workflow including timelines and office procedures to ensure all deadlines are met and work occurs in compliance with all applicable policies and regulations.
Handle confidential and sensitive information per University policy.
Update Controller's Office websites to ensure forms are up-to-date, information is accurate, and content is digitally accessible.
Act as the Human Resources Liaison for the Controller's Office, serving as a key point of contact between the university's HR department and the Controller's Office, as well as assisting in the recruitment and onboarding process for new employees.
May lead on special projects assigned by the Assistant Vice Chancellor.
Other duties as assigned.
Tentative Search Timeline Priority will be given to applications submitted by: December 4, 2025
Potential interview dates: December 8, 2025 - December 19, 2025
Potential start date: January 5, 2026
Qualifications Bachelor's degree from an accredited institution is required.
Must have administrative support experience, preferably in a higher education setting.
To qualify applicants must be proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Excellent written and verbal communication skills are required.
Strong organizational skills with the ability to multitask and prioritize tasks efficiently.
Ability to handle sensitive information with integrity and discretion.
Experience supporting executive-level staff in a complex setting, including but not limited to a university setting is preferred.
Highly qualified applicants will have familiarity with UCCS operations, policies, and procedures.
Experience with budgeting and financial reporting is preferred.
It is preferred that applicants have knowledge of Contract Administration and Controller's Office procedures and regulations.
Advanced proficiency in software relevant to department operations is preferred.
Experience implementing and/or using an electronic contract management system is a plus.
Special Instructions to Applicants Applications submitted by December 4, 2025 will receive full consideration.
Applications submitted through email or surface mail will not be considered. Please apply at cu.edu/cu-careers (job #: 38328).
Official transcripts will be required upon hire.
Upon request, please be prepared to provide five professional references (at least two previous/current supervisors), including their email contact information.
If you have technical difficulties with your application, please contact the CU Careers help desk at 303-860-4200 #5 or cucareershelp@cu.edu . Job related inquiries should be directed to the posting contact.
The University of Colorado Colorado Springs will not sponsor work visas or permanent resident applications for this position.
EEO Statement CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.
In accordance with the Equal Pay for Equal Work Act, UCCS does not discriminate based on sex in our employment or compensation practices.
The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.
Job Category: Professional Support Services Primary Location: Colorado Springs Department: C0001 -- Colorado Springs Campus - 40101 - VCAF-RM-Controller's Office Schedule: Part-time Posting Date: Nov 24, 2025 Unposting Date: Ongoing Posting Contact Name: Shawn Hood Posting Contact Email: shood2@uccs.edu Position Number: 00611699
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