JAC Recruitment
Executive Assistant & Administrator - Japanese Speaking
JAC Recruitment, Newport Beach, California, us, 92659
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Executive Assistant & Administrator - Japanese Speaking
role at
JAC Recruitment This position provides executive support to the President, including schedule management, travel and meeting arrangements, and bilingual communication in Japanese and English. Responsibilities also include secretarial duties, accounting assistance, and general administrative tasks such as expense processing and document handling. Strong coordination skills and attention to detail are essential for effective stakeholder interaction. Responsibilities
Manage the President’s schedule (meetings, travel, dining) Organize and follow up on emails and communications Arrange meetings, transportation, and reservations Coordinate with Japan HQ (in both English and Japanese) Assist with presentation materials and light research Handle travel arrangements (flights, hotels, transfers) Provide comprehensive support to ensure smooth daily operations Administrative & Accounting Support
Assist with expense reports, petty cash, and invoice processing Coordinate vendor invoices and internal vouchers with the accounting team Organize and prepare documents for internal and external submission General office administration (supplies, mail handling, etc.) Qualifications
Minimum 3 years of experience in administrative or executive assistant roles (industry agnostic) Business-level proficiency in both Japanese and English (spoken and written) Proficiency in Microsoft 365 (Word, Excel, PowerPoint, Outlook) Strong attention to detail and confidentiality Excellent interpersonal and communication skills Ability to multitask with speed and accuracy Must have legal authorization to work in the U.S. (visa sponsorship not available) Preferred Qualifications
Experience working in a Japanese company or Japan–U.S. business environment Basic understanding of accounting or HR-related tasks Salary:
USD 60,000-80,000 Location:
Newport Beach, CA (On-site work) Why this role is attractive: Work closely with executive leadership in a fast-paced environment Opportunity to develop broad skills in administration and executive support Flexible and empowered work style in a high-performing team
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Executive Assistant & Administrator - Japanese Speaking
role at
JAC Recruitment This position provides executive support to the President, including schedule management, travel and meeting arrangements, and bilingual communication in Japanese and English. Responsibilities also include secretarial duties, accounting assistance, and general administrative tasks such as expense processing and document handling. Strong coordination skills and attention to detail are essential for effective stakeholder interaction. Responsibilities
Manage the President’s schedule (meetings, travel, dining) Organize and follow up on emails and communications Arrange meetings, transportation, and reservations Coordinate with Japan HQ (in both English and Japanese) Assist with presentation materials and light research Handle travel arrangements (flights, hotels, transfers) Provide comprehensive support to ensure smooth daily operations Administrative & Accounting Support
Assist with expense reports, petty cash, and invoice processing Coordinate vendor invoices and internal vouchers with the accounting team Organize and prepare documents for internal and external submission General office administration (supplies, mail handling, etc.) Qualifications
Minimum 3 years of experience in administrative or executive assistant roles (industry agnostic) Business-level proficiency in both Japanese and English (spoken and written) Proficiency in Microsoft 365 (Word, Excel, PowerPoint, Outlook) Strong attention to detail and confidentiality Excellent interpersonal and communication skills Ability to multitask with speed and accuracy Must have legal authorization to work in the U.S. (visa sponsorship not available) Preferred Qualifications
Experience working in a Japanese company or Japan–U.S. business environment Basic understanding of accounting or HR-related tasks Salary:
USD 60,000-80,000 Location:
Newport Beach, CA (On-site work) Why this role is attractive: Work closely with executive leadership in a fast-paced environment Opportunity to develop broad skills in administration and executive support Flexible and empowered work style in a high-performing team
#J-18808-Ljbffr