HRB
Executive Assistant / Office Manager to Senior Executive & Team at Global Invest
HRB, San Francisco, California, United States, 94199
Our client, a global investment firm, is seeking an Executive Assistant/ Office Manager to help launch their San Francisco office. This role will support a senior executive and partner closely with global leadership and the broader administrative team. The ideal candidate will be energetic, highly organized, collaborative, resourceful, and able to manage multiple priorities with exceptional follow-through. Strong communication skills, professionalism, and flexibility are essential. This is a fast‑paced, high‑ownership position and a fantastic opportunity to help get an office off the ground and contribute to growth.
Responsibilities
Manage complex, high-volume calendars
Coordinate meetings, roadshows, and conferences, including preparation of materials (PPT editing, research, printing, etc.)
Arrange detailed domestic and international travel (flights, hotels, ground transport, itineraries, security, contingencies)
Drive logistics for special initiatives, events, and vendor relationships; track all follow-ups to completion
Prepare and submit expense reports
Draft, prepare, and manage correspondence, reports, and documents
Track contacts and projects within the CRM system
Oversee office management, including opening and setting up a new office, liaising with building management, and managing vendors
Coordinate with IT provider on issues and technology needs
Manage office inventory, ordering, and stocking
Ensure conference rooms are prepared for meetings
Manage incoming and outgoing mail
Communicate with a variety of external stakeholders
Liaise with European HQ for onboarding of new hires
Handle ongoing ad hoc projects and special assignments as needed
Requirements
7–10+ years of administrative experience in a fast‑paced environment; experience out of finance is required
Ability to handle confidential information with discretion and professionalism
Excellent communication skills (written and verbal), strong organizational and multitasking abilities
Proactive, motivated, and solutions‑oriented “no task too big or too small” mindset
High degree of flexibility and adaptability
Ability to remain calm and composed during demanding periods
Mature, energetic, hard‑working, and committed
Proficiency in Microsoft Office Suite
Salary $125‑170K (DOE) + Fully covered benefits + Discretionary bonus opportunity
Hours 8:30 am–5/ 5:30 pm, with flexibility as needed. The role will begin as remote for ~1 month and, upon securing office space, the role will move to M–Th in person, on site and WFH on Fridays. Successful candidate must have a 24/7 mentality.
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Responsibilities
Manage complex, high-volume calendars
Coordinate meetings, roadshows, and conferences, including preparation of materials (PPT editing, research, printing, etc.)
Arrange detailed domestic and international travel (flights, hotels, ground transport, itineraries, security, contingencies)
Drive logistics for special initiatives, events, and vendor relationships; track all follow-ups to completion
Prepare and submit expense reports
Draft, prepare, and manage correspondence, reports, and documents
Track contacts and projects within the CRM system
Oversee office management, including opening and setting up a new office, liaising with building management, and managing vendors
Coordinate with IT provider on issues and technology needs
Manage office inventory, ordering, and stocking
Ensure conference rooms are prepared for meetings
Manage incoming and outgoing mail
Communicate with a variety of external stakeholders
Liaise with European HQ for onboarding of new hires
Handle ongoing ad hoc projects and special assignments as needed
Requirements
7–10+ years of administrative experience in a fast‑paced environment; experience out of finance is required
Ability to handle confidential information with discretion and professionalism
Excellent communication skills (written and verbal), strong organizational and multitasking abilities
Proactive, motivated, and solutions‑oriented “no task too big or too small” mindset
High degree of flexibility and adaptability
Ability to remain calm and composed during demanding periods
Mature, energetic, hard‑working, and committed
Proficiency in Microsoft Office Suite
Salary $125‑170K (DOE) + Fully covered benefits + Discretionary bonus opportunity
Hours 8:30 am–5/ 5:30 pm, with flexibility as needed. The role will begin as remote for ~1 month and, upon securing office space, the role will move to M–Th in person, on site and WFH on Fridays. Successful candidate must have a 24/7 mentality.
#J-18808-Ljbffr