Career Group is hiring: Executive Assistant Office Manager in New York

This range is provided by Career Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$85,000.00/yr - $125,000.00/yr

Location: New York, NY

Schedule: On-site 5 days/week, Monday–Friday, 9:00 AM – 5:00 PM

Our client, a boutique investment bank in New York City, is seeking a highly organized, detail-oriented Executive Assistant & Office Manager to support firm leadership and oversee daily office operations. This is an excellent opportunity for a candidate with a strong background in financial services who thrives in a fast-paced, high-performance environment!

Responsibilities

• Executive & Administrative Support:
  • Provide direct administrative support to firm leadership, including calendar management, travel coordination, meeting logistics, and corporate access
  • Coordinate and confirm meetings with internal teams and external stakeholders
  • Serve as the main point of contact for internal communications and scheduling across the firm
• Office Management:
  • Manage daily office operations to ensure a professional, efficient, and well-run environment
  • Oversee vendor relationships, coordinate with building management, and track service needs
  • Partner with IT for troubleshooting and equipment setup
  • Coordinate team meetings, conference calls, and firmwide events

Qualifications

• Experience: 4+ years of experience supporting financial professionals, ideally within investment banking
• Organization: Exceptional organizational skills with strong attention to detail
• Communication: Excellent written and verbal communication skills; confident in managing professional correspondence and stakeholder engagement
• Work Ethic: Highly responsive, dependable, and proactive with a strong sense of ownership and urgency

Please submit your resume for immediate consideration!

You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Seniority level

• Not Applicable

Employment type

• Full-time

Job function

• Administrative

Industries

• Financial Services and Investment Banking