Career Group is hiring: Executive Assistant in New York

This range is provided by Career Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$150,000.00/yr - $165,000.00/yr

Additional compensation types

Annual Bonus

Executive Assistant

A Global, Prestigious Investment Firm is hiring for an experienced Executive Assistant to provide critical, right‑hand administrative support to the Chief Investment Officer and the Global Head of Capital Markets.

Salary commensurate with experience: $150‑165k base + discretionary bonus + great benefits package (health/dental/vision), free lunch on site, 401k match.

Onsite 5 days/week in Midtown East NYC.

Hours: Generally 8 am‑5:30 pm, flexible evenings/weekends depending on the needs of the executives.

Responsibilities:

• Manage the complex Outlook calendars for two senior executives.
• Respond promptly to inquiries and act as gatekeeper for all requests.
• Coordinate with internal and external stakeholders to schedule meetings and calls, often requiring flexibility and quick adjustments.
• Send weekly emails summarizing the calendar with suggestions for changes, ensuring alignment with executives’ preferences.
• Arrange intensive travel schedules, including roadshows, marketing trips, and private charters.
• Provide detailed itineraries and ensure all travel logistics are meticulously planned and executed.
• Prepare and manage extensive expense reports, ensuring accuracy and compliance with company policies.

Qualifications:

• 10+ years of EA experience in financial services.
• Proactive problem solver who anticipates challenges and addresses them before they escalate, with the ability to work well within a team environment.
• Excellent written and verbal communication skills.
• Highly adaptable with the ability to thrive in a dynamic environment while, at times, juggling competing priorities.
• Ability to perform duties with the highest level of confidentiality and professional integrity.
• Strong attention to detail and organizational skills.
• Comfortable engaging with senior management on a regular basis.
• Willingness to learn about and keep up to date with new technologies and programs.
• Familiarity with Concur.

Please submit your resume to apply!

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Seniority level

• Mid‑Senior level

Employment type

• Full‑time

Job function

• Administrative

Inferred from the description for this job

• Medical insurance
• Vision insurance
• 401(k)
• Paid maternity leave

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