WhiteCap Search
Job Title
Closing & Transaction Coordinator at WhiteCap Search
Base Pay Range $75,000.00/yr - $85,000.00/yr
Job Summary Our client, a family-owned investment office based in New Jersey, is seeking a Closing & Transaction Coordinator to join their growing team. This hybrid position requires four days onsite and offers an exceptional benefits package. The role is a unique blend of analytical work and cross‑functional collaboration, combining numbers, analysis, and advanced Excel with direct interaction and presentations to the sales team. The insights generated in this role will directly support decision‑making, influence strategy, and have a meaningful impact on overall business performance and revenue growth.
Job Function
Track, prioritize, and advance a high volume of home sales from offer to funding to move‑in; flag risks and remove blockers to hit close dates.
Prepare, QA, and route agreements and addenda for e‑signature; confirm all initials, signatures, disclosures, and supporting docs are complete.
Schedule and confirm closing milestones; coordinate with buyers, sales reps, lenders/finance partners, and community teams; confirm funds received and requirements met.
Calculate and verify purchase prices, prorations, fees, taxes, and incentives; reconcile deposits and balances with accounting; resolve discrepancies quickly.
Maintain daily/weekly Excel reports and dashboards on pipeline status, close dates, and aging; deliver clean, executive‑ready updates.
Job Requirements
Bachelor’s degree in Business, Accounting, or equivalent experience.
2 years of experience in property management—manufactured housing preferred—or real estate transactions (lease, sale, escrow, closing) is a plus but not required.
Proficiency with advanced Excel functions, including XLOOKUP, PivotTables, SUMIFS, data validation, and error‑checking.
Familiarity with property management platforms such as Yardi, AppFolio, or Rent Manager, and CRM tools like Salesforce or HubSpot.
Automotive dealership experience (F&I, contract desk, deal jackets, titling/registration, funding, or lender coordination) is a highly transferable plus but not required.
Benefits This hybrid position requires four days onsite and offers an exceptional benefits package.
Seniority Level Entry level
Employment Type Full‑time
Location Bergen County, NJ
Disclosure & EEO Statement Disclosure: The hourly rates and/or salaries listed may or may not reflect total compensation packages including bonus and fringe benefits, etc., nor are the advertisement(s) posted a guarantee of a certain compensation package for a position or bona fide offer of employment.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
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Base Pay Range $75,000.00/yr - $85,000.00/yr
Job Summary Our client, a family-owned investment office based in New Jersey, is seeking a Closing & Transaction Coordinator to join their growing team. This hybrid position requires four days onsite and offers an exceptional benefits package. The role is a unique blend of analytical work and cross‑functional collaboration, combining numbers, analysis, and advanced Excel with direct interaction and presentations to the sales team. The insights generated in this role will directly support decision‑making, influence strategy, and have a meaningful impact on overall business performance and revenue growth.
Job Function
Track, prioritize, and advance a high volume of home sales from offer to funding to move‑in; flag risks and remove blockers to hit close dates.
Prepare, QA, and route agreements and addenda for e‑signature; confirm all initials, signatures, disclosures, and supporting docs are complete.
Schedule and confirm closing milestones; coordinate with buyers, sales reps, lenders/finance partners, and community teams; confirm funds received and requirements met.
Calculate and verify purchase prices, prorations, fees, taxes, and incentives; reconcile deposits and balances with accounting; resolve discrepancies quickly.
Maintain daily/weekly Excel reports and dashboards on pipeline status, close dates, and aging; deliver clean, executive‑ready updates.
Job Requirements
Bachelor’s degree in Business, Accounting, or equivalent experience.
2 years of experience in property management—manufactured housing preferred—or real estate transactions (lease, sale, escrow, closing) is a plus but not required.
Proficiency with advanced Excel functions, including XLOOKUP, PivotTables, SUMIFS, data validation, and error‑checking.
Familiarity with property management platforms such as Yardi, AppFolio, or Rent Manager, and CRM tools like Salesforce or HubSpot.
Automotive dealership experience (F&I, contract desk, deal jackets, titling/registration, funding, or lender coordination) is a highly transferable plus but not required.
Benefits This hybrid position requires four days onsite and offers an exceptional benefits package.
Seniority Level Entry level
Employment Type Full‑time
Location Bergen County, NJ
Disclosure & EEO Statement Disclosure: The hourly rates and/or salaries listed may or may not reflect total compensation packages including bonus and fringe benefits, etc., nor are the advertisement(s) posted a guarantee of a certain compensation package for a position or bona fide offer of employment.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
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