The Sky Group at Serhant.
The Sky Group | DC • Maryland • Virginia
The Sky Group is seeking an experienced, detail oriented Transaction Coordinator to manage all administrative and operational aspects of real estate transactions from ratified contract through closing. This role is essential to keeping transactions compliant, on track, and running smoothly for our agents, clients, and partners.
The ideal candidate is proactive, highly organized, calm under pressure, and confident managing multiple transactions simultaneously while delivering a polished, professional experience at every stage.
Key Responsibilities Transaction Management
Oversee all aspects of the transaction from ratified contract to close
Review contracts to understand and summarize key terms, deadlines, and contingencies
Closely monitor and manage contingency periods and contractual timeframes
Create transaction timelines and follow up to ensure deadlines are met and contingencies released
Obtain all necessary signatures on addenda and transaction-related documentation
Draft addenda as needed and maintain accurate records
Coordinate property access with cooperating agents and/or sellers when required
Consult on and coordinate inspections, repairs, and treatments with relevant parties
Track earnest money deposits and confirm receipt per contract terms
Coordinate closing date, time, and location and notify all parties
Communication & Client Experience
Serve as a primary point of contact throughout the transaction
Act as liaison between agents, clients, attorneys, lenders, title companies, inspectors, appraisers, and cooperating agents
Provide proactive weekly updates to buyers, sellers, agents, and other relevant parties
Communicate clearly and consistently regarding next steps, timelines, and expectations
Alert agents promptly if issues arise that require negotiation or escalation
Notify clients regarding utility setup/cancellation and key logistical details
Follow up post-closing to check in and request testimonials
Lender, Title & Third-Party Coordination
Send contracts to lenders and title companies and provide ongoing updates
Communicate regularly with lenders to ensure loan progress, TRID compliance, and on-time closing
Review settlement statements / CDs / ALTA statements for accuracy
Order and manage HOA and condo documents when applicable
Track receipt of HOA documents, distribute to buyers, and follow up on any cited issues
Compliance, MLS & File Management
Ensure accuracy of all documents for compliance and submit to the office accurately and on time
Maintain complete, compliant transaction files for all deals
Create and manage digital house files (DocuSign and internal systems)
Submit all required documentation to the brokerage for file compliance
Input all necessary contract information into MLS and update as needed
Input and maintain all transaction details in CRM and transaction management systems
Draft commission statements and verify commissions, splits, and prorations
Ensure all parties are paid accurately and on time
Updating MLS status to closed
Final file review and electronic storage
Additional Responsibilities
Assist with ad hoc projects related to transaction success and operational efficiency
Create and contribute to social media postings as they relate to current transactions
Support ongoing process improvements and team systems
Qualifications
Valid Maryland real estate license required
Prior experience in real estate transaction coordination is required
Strong understanding of contracts, escrow, contingencies, and compliance
Exceptional organizational skills and attention to detail
Strong written and verbal communication skills
Ability to manage a high transaction volume with accuracy and professionalism
Proactive, service-oriented mindset with strong problem-solving skills
Comfortable working with MLS platforms, DocuSign, CRM systems, and transaction software
Team oriented, dependable, and deadline driven
Why The Sky Group The Sky Group is a top-producing real estate team operating across DC, Maryland, and Virginia. We pride ourselves on operational excellence, strong systems, and delivering a best-in-class experience for our clients and agents. This role is integral to our success and offers long-term growth for the right candidate.
To apply, please submit your resume. All applications will be kept confidential. Only candidates selected for interviews will be contacted.
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The Sky Group is seeking an experienced, detail oriented Transaction Coordinator to manage all administrative and operational aspects of real estate transactions from ratified contract through closing. This role is essential to keeping transactions compliant, on track, and running smoothly for our agents, clients, and partners.
The ideal candidate is proactive, highly organized, calm under pressure, and confident managing multiple transactions simultaneously while delivering a polished, professional experience at every stage.
Key Responsibilities Transaction Management
Oversee all aspects of the transaction from ratified contract to close
Review contracts to understand and summarize key terms, deadlines, and contingencies
Closely monitor and manage contingency periods and contractual timeframes
Create transaction timelines and follow up to ensure deadlines are met and contingencies released
Obtain all necessary signatures on addenda and transaction-related documentation
Draft addenda as needed and maintain accurate records
Coordinate property access with cooperating agents and/or sellers when required
Consult on and coordinate inspections, repairs, and treatments with relevant parties
Track earnest money deposits and confirm receipt per contract terms
Coordinate closing date, time, and location and notify all parties
Communication & Client Experience
Serve as a primary point of contact throughout the transaction
Act as liaison between agents, clients, attorneys, lenders, title companies, inspectors, appraisers, and cooperating agents
Provide proactive weekly updates to buyers, sellers, agents, and other relevant parties
Communicate clearly and consistently regarding next steps, timelines, and expectations
Alert agents promptly if issues arise that require negotiation or escalation
Notify clients regarding utility setup/cancellation and key logistical details
Follow up post-closing to check in and request testimonials
Lender, Title & Third-Party Coordination
Send contracts to lenders and title companies and provide ongoing updates
Communicate regularly with lenders to ensure loan progress, TRID compliance, and on-time closing
Review settlement statements / CDs / ALTA statements for accuracy
Order and manage HOA and condo documents when applicable
Track receipt of HOA documents, distribute to buyers, and follow up on any cited issues
Compliance, MLS & File Management
Ensure accuracy of all documents for compliance and submit to the office accurately and on time
Maintain complete, compliant transaction files for all deals
Create and manage digital house files (DocuSign and internal systems)
Submit all required documentation to the brokerage for file compliance
Input all necessary contract information into MLS and update as needed
Input and maintain all transaction details in CRM and transaction management systems
Draft commission statements and verify commissions, splits, and prorations
Ensure all parties are paid accurately and on time
Updating MLS status to closed
Final file review and electronic storage
Additional Responsibilities
Assist with ad hoc projects related to transaction success and operational efficiency
Create and contribute to social media postings as they relate to current transactions
Support ongoing process improvements and team systems
Qualifications
Valid Maryland real estate license required
Prior experience in real estate transaction coordination is required
Strong understanding of contracts, escrow, contingencies, and compliance
Exceptional organizational skills and attention to detail
Strong written and verbal communication skills
Ability to manage a high transaction volume with accuracy and professionalism
Proactive, service-oriented mindset with strong problem-solving skills
Comfortable working with MLS platforms, DocuSign, CRM systems, and transaction software
Team oriented, dependable, and deadline driven
Why The Sky Group The Sky Group is a top-producing real estate team operating across DC, Maryland, and Virginia. We pride ourselves on operational excellence, strong systems, and delivering a best-in-class experience for our clients and agents. This role is integral to our success and offers long-term growth for the right candidate.
To apply, please submit your resume. All applications will be kept confidential. Only candidates selected for interviews will be contacted.
#J-18808-Ljbffr